BOS - March 16, 2010

BOS - March 16, 2010

Postby Suzanne Kane » Thu Mar 11, 2010 10:56 am

Board of Selectmen
Agenda
March 16, 2010


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Appointment - Police

2. Appointment - Cable

3. Approve Revaluation Contract

7:15 pm
4. Joint meeting with School and FinCom

5. Submit Ballot Question to Town Clerk

6. DCR Announcements

7. Revoke Class II License

8. Minutes: February 23, 2010 and March 8, 2010

9. Administrator’s Report

10. Old / New Business

11. Adjournment
_________________________________________________________________________________
Future Agenda Items

• April 6:
Approve Road Use; Sign Warrants; Vote on FY11 Bdgt Recommendation

• April 20: Moses Wallis Dedication (7:00 pm)

• TBD: Policies; Fire Study; EDC; Update Master Plan; Housing Plan / Housing Authority; Anonymous Letter Policy
___________________________________________________________________________________
___________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
MARCH 16, 2010
Approved April 6, 2010




• Call to Order
Mr. Hughes called the meeting to order at 7:02 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, Scott Medeiros, John Bombara, Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: School Committee Members: Nancy Lane (School Superintendent), Dean Iacobucci (School Business Manager). Finance Committee Members: Todd Bari (Finance Committee Chair), Scott Hackett, James Roche, Carol Gogolinski, Pam Holmes, Jeffrey LaPorte, Jerome Kocur. Jeanne Lovett (Town Accountant), Kellie Malo, Chris Furno (Town Clerk), Chief Patrick Foley, Officer Jacquelyn Brimmer, other Police Staff including officers and family, MA State Troopers, Tom Mattson (Tribune).

• Chairman’s Announcements
No announcements.

• Citizen’s Forum
No citizens came forward.

1. Appointment – Police
In the agenda is a memo from Chief Foley dated March 5, 2010.
Chief Foley and Jacquelyn Brimmer joined the meeting. Chief Foley discussed the appointment of Jacquelyn Brimmer to full-time patrol officer. Mr. Cohen made a motion to appoint Jacquelyn Brimmer to the position of full-time patrol officer retroactive to March 15, 2010. Mr. Medeiros seconded the motion. All – Aye.

2. Appointment – Cable
In the agenda is an application for Cable Committee for Kellie Malo, emails from Chris Furno dated March 2, 2010, Mitch Cohen dated March 1, 2010, and Suzanne Kane dated March 12, 2010.
Ms. Kane discussed the application from Kellie Malo for the Cable Committee. Mr. Cohen made a motion to appoint Kellie Malo to the Cable Committee to fill the current vacancy for the remainder of that vacancy’s term. Mr. Medeiros seconded the motion. All – Aye.

3. Approve Revaluation Contract
In the agenda is a memo from Ida Ouillette dated March 11, 2010 with an attached agreement.
Mr. Guzinski noted that by Statute, every three years the Assessor has to conduct a reevaluation of all the properties. An RFP was done and only one proposal was received from Patriot Properties Inc. The amount of the contract is for $46,200 which is within the appropriation. Some discussion held. Mr. Cohen made a motion to approve the contract with Patriot Properties as presented. Mr. Medeiros seconded. All – Aye.

4. Joint meeting with School and FinCom
In the agenda is a memo from Michael Guzinski dated March 12, 2010 with Fiscal year 2011Projected Revenues, Local Aid Estimates, Preliminary Budget Recommendation, and Douglas Public Schools Budget Presentation.
(After Item 6 taken out of order due to time)
Members of the Finance Committee and School Committee joined the meeting. Mr. Bari called the Finance Committee to order at 7:18 PM. Ms. Lane and Mr. Iacobucci were present to discuss the School budget. Mr. Iacobucci distributed copies of the presentation to the members present. Ms. Lane noted there is still a lot of uncertainty as far as potential grants and State Aide. Mr. Iacobucci proceeded with the presentation. Areas reviewed included the budget development schedule, 2010 Budget Recapitulation, Foundation Enrollment, Chapter 70 Funding, Net School Spending, Expenses, School Choice, Summary of Focus Group Meetings, Superintendents Budget Message Summary, Budget Uncertainties, and Net School Spending Estimates. Mr. Iacobucci reviewed the proposed budget in detail. He noted the final steps necessary to get the budget adopted. The time frame for getting the answers regarding uncertainties was discussed. The uncertainty of grants was noted. Much discussion held. Mr. Iacobucci and Ms. Lane were thanked for their time.
Mr. Guzinski reviewed the projected revenues for 2011, a budget expenditure summary including a preliminary budget recommendation, a summary illustrating the budget breakdown, and 2011 Cherry Sheet Estimates in detail. He reiterated that this is a fluid situation and that it will be a couple of weeks before more detail becomes available from the State. It was noted that at this time the Board of Selectmen are scheduled to vote on the budget on April 6, 2010. Much discussion held.
Ms. Holmes made a motion to adjourn the Finance Committee Meeting at 9:00 PM. Mr. Roche seconded the motion. Vote unanimous.

5. Submit Ballot Question to Town Clerk
In the agenda is a memo from Brian Riley dated February 22, 2010.
(After Item 3 taken out of order due to time)
Mr. Guzinski discussed that the memo included in the packet from Brian Riley regarding the summary for the ballot question to approve the special act. Mr. Cohen made a motion to approve the ballot question as presented. Mr. Medeiros seconded the motion. All – Aye.

6. DCR Announcements
In the agenda are letters from Thomas LaRosa dated February 26, 2010 with attachments.
Mr. Hughes read two letters, included in the packet, received from the Department of Conservation and Recreation regarding the purchase of some land. Some discussion held. Ms. Pam Holmes inquired about the purpose of reading the letters out at a public meeting. Mr. Hughes indicates that it serves as notice. He noted that if residents have any questions or concerns they can contact Jim Comeau, Project Manager. Ms. Gogolinski inquires about the location. Mr. Guzinski described the locations on Southeast Main.

7. Revoke Class II License
In the agenda is a letter from Michael Webber dated March 4, 2010, a memo from Suzanne Kane dated March 11, 2010, a letter from SNA Surety dated January 26, 2010, a letter to Timothy Lapan dated February 2, 2010, copy of General Law Chapter 140, Section 58 (1).
(After Item 4 taken out of order due to time)
Mr. Hughes noted that this has been resolved and therefore need not to be addressed.

8. Minutes: February 23, 2010 and March 8, 2010
February 23, 2010: Mr. Bombara made a motion to approve the Board of Selectmen minutes of February 23, 2010. Mr. Cohen seconded the motion. All – Aye with Mr. Medeiros abstaining.
March 8, 2010: Ms. Brouillette made a motion to approve the Board of Selectmen minutes of March 8, 2010. Mr. Medeiros seconded the motion. All – Aye.

9. Administrator’s Report
Mr. Guzinski reported on discussions with the School Business Manager with regard to potential savings in energy costs. The current electricity provider is Glacial Energy. Discussions have taken place with Traditional Energy, an energy broker, who has indicated a potential savings of $70,000 next year. It was the consensus of the Board to move forward with presenting further information and a draft contract for the Board’s review at the next meeting.
Mr. Guzinski thanked members of the Board and the community for their support over the past few weeks.

10. Old/New Business
Old Business
Mr. Hughes discussed the draft letters to be sent to State Representatives regarding the rising costs of health insurance. It was the consensus to send the letters out. Ms. Brouillette suggests sending copies to the 11 Towns.
Mr. Hughes asked the Board to come to a conclusion on a date to discuss the Executive Administrator’s evaluation. It was agreed to meet on April 13, 2010 at 7:30 PM.
Mr. Hughes indicated another meeting needs to be scheduled in March. Mr. Guzinski noted that April 6, 2010 is the date to sign the warrants and have a recommendation for the budget. Therefore a discussion regarding debt exclusion would have to be prior to that. It was agreed to meet at 5:30 PM on March 25, 2010.

New Business
Ms. Brouillette suggested setting up a Technology Committee to identify the needs going forward. Discussion held. It was the consensus of the Board to have Mr. Guzinski put together a charge.
Ms. Brouillette suggested sending a letter to State Representatives regarding net school spending. The Board agreed.
Ms. Brouillette made a motion to enter into Executive Session at 9:25 PM for the purpose of contract negotiations and to return to Regular Session for the purpose of adjournment. Mr. Medeiros seconded the motion. Roll call vote: Mr. Cohen – aye, Mr. Medeiros – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara - aye. Ms. Brouillette made a motion to come out of Executive Session for the purpose of adjournment at 9:53 PM. Mr. Bombara seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Medeiros – aye, Mr. Hughes – aye, Mr. Bombara - aye.

11. Adjournment
Mr. Bombara made a motion to adjourn the meeting at 9:53 PM. Mr. Cohen seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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