BOS - April 6, 2010

BOS - April 6, 2010

Postby Suzanne Kane » Fri Apr 09, 2010 7:43 am

Board of Selectmen
Agenda
April 6, 2010

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. One Day Liquor License Application

2. VFW Post 7554 – Proposed Changes to Memorial Day Parade Route

3. Approve Road Use – Ragnar Relay Series and Tri-State Trek

4. Release & Donation Agreement – Planning Board

5. Municipal Health Insurance Reform

6. FY11 Budget Discussion

7. Sign ATM/STM Warrants

8. Minutes – March 16, 2010, March 16, 2010 Exec. Session, March 25, 2010

9. Administrator’s Report

10. Old / New Business

11. Adjournment
_________________________________________________________________________________________
Future Agenda Items:
April 20th:
Moses Wallis Dedication; School Bldg Committee Appointment;
Tradition Energy – Draft Contract

TBD: Policies; Fire Study; EDC; Update Master Plan; Housing Plan/Housing Authority; Anonymous Letter
________________________________________________________________________________________
________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
APRIL 6, 2010
APPROVED April 20, 2010


• Call to Order
Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource
Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara,
Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane
(Administrative Assistant).
Other Staff and Citizens: William Cundiff (Town Engineer), Jeanne Lovett (Town
Accountant), Don Gonynor (Fire Chief), Pauline Labrecque (Fire Fighter), Lisa Freeman
(Fire Clerk), Art Griffin (Cable). Water & Sewer: Bob Josey, Bob Sullivan, Keith
Bloniasz. Library: Ellie Chesebrough, Barbara Van Reed, Ann Carlsson, Pete Tetreault.
Tom Mattson (Tribune).

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No citizen’s came forward.

• Reconsider Debt Exclusion Decision
Mr. Hughes indicated that there is still time left to reconsider the decision the
Board made last night regarding the Debt Exclusion. Mr. Cohen and Ms. Brouillette felt
at some point discussions should take place regarding a process to move forward with a
plan for these projects. However, they would not consider a change in plan for the ATM
at this late date. Mr. Bombara indicated he would like to see the projects unbundled
and let the community decide. Mr. Medeiros indicated that although he agrees
discussion needs to take place for moving forward with all the projects, he would
consider going solely with the Library Project for the ATM. Discussion held.
Ms. Brouillette discussed the financial implications of just going with the Library.
M. Cohen notes concern regarding the budget breakdown of the Library Project and
suggests that the Building Facilities Construction Committee take ownership of this
project. Much discussion held.
Chief Gonynor discussed the Capital Improvement Committees work on this
including the review of the projects and the bonding issues. He indicated that the
projects were bundled for the purpose of the economics of bonding. Library Trustees
were aware of that. Ms. Chesebrough, Library Trustee and member of the Capital
Improvement Committee indicated that she supported bundling the projects, however,
after speaking to members of the community changed her mind. The Trustees met and
voted again.
Mr. Hughes felt that it should be unbundled and allow the voters to make an
informed decision. He noted that although the Board is split in their view of how to
move forward for this ATM, much work needs to be done prior to Fall Town Meeting in
presenting these projects. Further discussion held.

1. One Day Liquor License Application
In the agenda is a memo from Ms. Kane dated 4/2/10 with a General License
Application, Regulations for Liquor License One Day License, copy of check, memos
from Ms. Kane dated 3/24/10 and 3/25/10, memos from Chief Gonynor dated 3/31/10
and Adelle Reynolds dated 4/1/10, Permit # OD01-10.
Ms. Kane discussed the application for a One Day Liquor Application. Some discussion
held. Mr. Cohen made a motion to approve the application for a one day liquor
license as presented. Ms. Brouillette seconded the motion. All – Aye.

2. VFW Post 7554 – Proposed Changes to Memorial Day Parade Route
In the agenda is a letter from Joseph Michna dated 3/18/10.
Mr. Guzinski discussed the proposed change to the Memorial Day Route. Parade
Directors are proposing to conclude the parade behind the Post Office this year. Mr.
Medeiros made a motion to approve the requested changes to the Memorial Day
Parade route. Mr. Bombara seconded the motion. All – Aye.

3. Approve Road Use – Ragnar Relay Series and Tri-State Trek
In the agenda is a memo from Ms. Kane dated 4/2/10, a letter from Erin Pilkington dated
2/22/10 regarding the Ragnar Relay Series, race permit, route map, various memos
from staff. In addition, a letter from Vanessa Plant dated 3/5/10, route, certificate of
insurance and various memos from staff.
Ms. Kane discussed two requests regarding road use from Ragnar Relay and Tri-State
Trek. Mr. Medeiros made a motion to approve the road use for Ragnar Relay
Series and Tri-State Trek. Mr. Cohen seconded the motion. All – Aye.

4. Release & Donation Agreement – Planning Board
In the agenda are a Release and Donation Agreement and Clerk’s Certificate.
Mr. Cundiff joined the meeting to discuss the Release and Donation Agreement
between Douglas and the former owner of Overlook Subdivision allowing the bond
money for Overlook Subdivision to be used for a broader scope of items. This will allow
for some work to be done to move forward with the road being accepted as a public way.
Mr. Medeiros made a motion to approve the Release and Donation Agreement to
Tayco, Inc. as presented. Mr. Cohen seconded the motion. All – Aye.

5. Municipal Health Insurance Reform
In the agenda is Municipal Health Insurance Reform information.
Mr. Guzinski discussed information included in the packet from Save Our Communities
Coalition regarding the support of municipal health insurance reform. Mr. Bombara
made a motion to endorse the Save Our Communities Coalition. Mr. Cohen
seconded the motion. All – Aye. Mr. Cohen suggested inviting legislators to discuss
this. It was the consensus to put this on the agenda in a month.

6. FY11 Budget Discussion
Mr. Guzinski discussed the budget. He notes that he does not expect to have updated
local aide numbers from the State until the end of May. Therefore, it is his
recommendation to postpone the financial portion of the ATM until mid June. He notes
discussions held with the Superintendent of Schools, Town Accountant, and the
Finance Committee who are all in agreement. It was the consensus of the Board to
postpone. Mr. Guzinski noted June 21 as a potential date.
Mr. Guzinski discussed a memo included in the packet from Chief Gonynor regarding a
proposal to expand EMS staffing. Chief Gonynor joined the meeting along with Pauline
Labrecque and Lisa Freeman to discuss the proposal. Chief explained his request to
hire an additional ALS trained staff member as of July 1. He discussed the plan to
move forward with ALS licensing. In addition, he discussed the review of rates and a
plan to review the process of the ambulance fund appropriation to help with the
operations. He discussed the process of moving forward with ALS service. Much
discussion held. It was the consensus of the Board to support Chief Gonynor.

7. Sign ATM/STM Warrants
In the agenda is a memo from the Executive Administrator regarding Annual & Special
Town Meeting Warrants and Fiscal Year 2011 Budget, letters from the Governor dated
4/1/10 and from Richard Moore dated 3/23/10.
Mr. Bob Josey, Mr. Bob Sullivan, and Mr. Keith Bloniasz from Water & Sewer joined the
Meeting. Mr. Sullivan discussed Article 4 of the STM which involves the chemical
control safety strategy required by the DEP to be in place by June 30, 2010. Some
discussion held. Ms. Brouillette questioned if the Commissioners considered taking
funds from their Reserve Fund. Mr. Josey indicated the Town received money that was
awarded with regard to the MTBE case for the purpose of water quality control and
improvement. Therefore the Commissioners felt that the money for this project should
come from the stabilization account. Ms. Brouillette discussed having a member of the
Water and Sewer Department participate in the Capital Improvement Committee
planning process. She noted the need to have discussions regarding how to handle
some of the expansions of the Water and Sewer Department to meet the needs of the
community. Options for funding were discussed. Mr. Cohen suggested that a more
concise cost projection be obtained prior to Town Meeting. The process for discussions
with the Board regarding expansion as well as participation on the Capital Improvement
Committee was discussed.
Article 5 which pertains to the Water and Sewer budget was discussed as well as Article
11 – New Pickup Truck. Some discussion held regarding the amount of funds to be
held in retained earnings. Mr. Guzinski discussed Article 12 – Transfer to Water
Stabilization Account and noted concerns. Discussion held.
Mr. Guzinski indicated that as part of deferring all budget related articles, it would be his
recommendation to hold Article 5 as well.
Mr. Guzinski reviewed the Articles for STM. He noted per discussions this evening,
language in Article 4 will be changed to allow funds to be taken from Water and Sewer
Retained Earnings.
Mr. Guzinski reviewed the Articles for ATM. He reviewed the overview. He discussed
the proposal to combine Articles 8, 12, 13, and 14 into Article 7 - Recurring Business.
In addition, he recommends in Article 7 section E number 5 adding language to be
consistent with number 3. Ms. Brouillette suggests a concise explanation of 53E ½ be
included. Mr. Guzinski recommends that Finance Committee give a report at the
beginning of ATM, however, that Articles 2, 3, 4, 5, 6 and 8 be continued at the May 3,
Town Meeting. He briefly discussed Article 6 and the Personnel Board’s
recommendation for a 2% COLA. He discussed Article 8 - Capital Improvement Plan,
and noted he is working with the Capital Improvement Committee Chairman to come up
with a plan for the unfunded requests which will be included with the Flyer. In addition,
he discussed the proposed funding for the items in this Article. He discussed Article 10
– the Purchase of a Freezer/Refrigerator and the proposed funding for this item. It was
the consensus of the Board to remove Article 12 from the Warrant. Articles 13, 14, 15,
16, and 17 are all Bylaw changes. With regard to the Petition Article, Mr. Cundiff
reported that the Planning Board will be holding a Public Hearing and the Board of
Selectmen will be advised of the outcome. Mr. Bombara made a motion to defer
formal recommendation of the budget until better State Aide numbers are
available. Mr. Cohen seconded the motion. Ms. Brouillette pointed out the reason
the recommendation is being deferred is because it involves an approximate
$400,000 dollar amount. All – Aye. Mr. Medeiros made a motion to approve the
STM and ATM Warrants as amended. Ms. Brouillette seconded the motion. All –
Aye.

8. Minutes – March 16, 2010, March 16, 2010 Exec. Session, March 25, 2010
March 16, 2010: Mr. Cohen made a motion to approve the minutes of March 16, 2010
Board of Selectmen Meeting as presented. Mr. Medeiros seconded the motion. All –
Aye.
March 16, 2010 Exec. Session: Mr. Medeiros made a motion to approve and retain
the minutes of the March 16, 2010 Executive Session. Mr. Cohen seconded the motion.
All – Aye.
March 25, 2010: Mr. Medeiros made a motion to approve the minutes of the March 25,
2010 Board of Selectmen Meeting. Mr. Cohen seconded the motion. All – Aye.

9. Administrator’s Report
Mr. Guzinski noted a letter received from the Governor on April 1, 2010 announcing that
the Chapter 90 Local Transportation Aide for the next fiscal year will be $278,952. This
is a slight increase over the prior year that will allow some road work to be performed.
In addition, he noted a letter received from Senator Moore congratulating Douglas for
recently receiving Common Causes 2010 Government Award. He thanked everyone
involved in the process of making this achievement happen.

10. Old/New Business
There was no old or new business.

11. Adjournment
Mr. Bombara made a motion to adjourn the meeting at 9:58 PM. Mr. Cohen
seconded the motion. All – Aye.

Respectfully submitted, Lisa Lannon, Recording Secretary
Suzanne Kane
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