BOS - May 18, 2010

BOS - May 18, 2010

Postby Suzanne Kane » Wed May 19, 2010 10:21 am

Board of Selectmen
Agenda
May 18, 2010


7:00 pm
• Call to Order

• Reorganization

• Chairman’s Announcements

• Citizen’s Forum

1. Manchaug Road – Award Construction Contract

7:15 pm
2. N.E. Main St. Fence

7:30 pm
3. Rod Jané – Update Douglas Woods Project

4. Town Hall Hours

5. Minutes: April 13th; April 20th; May 3rd; and May 4th, 2010

6. Administrators Report

7. Old / New Business

8. Adjournment
________________________________________________________________________________________
Future Agenda Items:

June 1st: Special One Day Lic. – Beagle Club; New Liquor Lic. – Picket Fence

June 15th: Annual Appointments

TBD: Policies; Fire Study; EDC; Update Master Plan; Housing Plan / Housing Authority; Anonymous Letter Policy
________________________________________________________________________________________
________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
MAY 18, 2010
Approved June 1, 2010



• Call to Order
Mr. Guzinski called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, Jeffrey LaPorte, Tim Bonin, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Adelle Reynolds (Building Commissioner), Keith Bloniasz (Water & Sewer), Bob Sullivan (Water & Sewer), Bob Josey (Water & Sewer), William Cundiff (Town Engineer), Steve Zisk (Planning/Conservation Agent), Rod Jané (Wind Pro), Ernesto Capparrato (Wind Pro), Ken Robbins, Police Chief Foley, Lt. Miglionico, Ernest Marks (Planning Board), Michael Zwicker (Planning Board), Tom Mattson (Tribune), Susan Spencer (Telegram and Gazette).

• Reorganization
Mr. Guzinski opened the floor for nominations for Chairman. Mr. Bonin nominated Mr. Hughes as Chairman. There were no other nominations for Chairman. Vote for Mr. Hughes as Chairman: All – Aye. Mr. Hughes took over the meeting and asked for nominations for Vice Chairman. Mr. Cohen nominated Ms. Brouillette as Vice Chairwoman. Mr. LaPorte nominated Mr. Bonin. Some discussion held. Vote for Ms. Brouillette: Yes – Ms. Brouillette and Mr. Cohen. Opposed – Mr. Bonin, Mr. Hughes and Mr. LaPorte. Motion fails. Vote for Mr. Bonin: Yes – Mr. Hughes, Mr. Bonin and Mr. LaPorte. Opposed – Mr. Cohen and Ms. Brouillette. Motion carries. Mr. Bonin will be the new Vice Chairman.

• Chairman’s Announcements
The Chairman had no announcements.

• Citizen’s Forum
No citizen’s came forward.

1. Manchaug Road – Award Construction Contract
In the agenda are memos from Mr. Cundiff dated May 13, 2010, Mr. Sullivan dated May 5, 2010, Mr. Weaver dated April 28, 2010; a spread sheet breakdown of bidders, copy of policy relating to bids.
Mr. Bob Josey, Mr. Bob Sullivan and Mr. Keith Bloniasz were present to discuss the Manchaug Road Extension Project. Mr. Sullivan reviewed the breakdown of bids for the project. He noted that it is the recommendation of the Water and Sewer Commissioners as well as the Building Facilities Construction Committee to reject the lowest bid based on the fact that it was unbalanced and award the bid to the second lowest, D & F Afonso Builders. He distributed and read references from the bid documents indicating the right to reject any and all bids. Some discussion held. Mr. Cohen made a motion to award the contract as presented to D & F Afonso Builders. Ms. Brouillette seconded the motion. All – Aye. Copies of the contract were signed.

2. N. E. Main St. Fence
In the agenda is a letter from Ken and Nicole Robbins dated April 28, 2010.
Mr. Guzinski noted that a discussion took place with the Police Lieutenant, the Building Commissioner and Mr. and Mrs. Robbins regarding safety concerns regarding visibility due to a fence that was constructed on the property. He noted that the fence has since been taken down. In addition, he noted a letter from Mr. and Mrs. Robbins included in the packet. Mr. Robbins joined the meeting. He indicated he did pull a permit to construct a fence on his property of 447 North East Main Street and discussed the misunderstanding of constructing the fence 6 feet from the street vs. 6 feet from the boundary. He requests permission to construct a 5 foot chain link fence in the same location which would provide the visibility for traffic that the other fence did not allow for. Lt. Miglionico and Ms. Reynolds joined the meeting. Lt. Miglionico indicated that he felt that a 5 foot chain link fence would allow for the proper visibility. Ms. Reynolds noted concern for the construction to take place on what would be considered Town property. In addition, she explained that when obtaining a permit, it is the homeowner’s responsibility to know where the property lines are and not the Town’s. Mr. Robbins indicated that he and his wife would be willing to sign a general liability release letter indicating that they are responsible for the fence in its location and if requested by the Town to be removed for any reason they would do so. Some discussion held including contacting Town Counsel to draft an agreement to protect the Town, the possibility of setting a precedent, whether such an agreement would travel with present owner or property and enforcement of it. Mr. Hughes indicated that input from Town Counsel will be obtained. Mr. Robbins thanks all for the time with this issue.

3. Rod Jané – Update Douglas Woods Project
In the agenda are letters from Richard Bowen dated May 14, 2010, Diedre Lawrence dated May 12, 2010, Adam Costa dated May 3, 2010, Rod Jané dated April 29, 2010; and Douglas Wind Farm Project Overview.
Mr. Rod Jané and Mr. Ernesto Caparrato joined the meeting. Mr. Jané distributed and reviewed an updated project overview regarding Douglas Woods Wind Farm including description, site resource, interconnection, power purchase agreement, tasks completed to date, status of permits/approvals, and critical government assistance. Some discussion held. Mr. Jané reviewed the issue created by the new Wind Energy Zoning Bylaw with regard to Height and Use Variances which puts the project at risk. In addition, he reviewed the Plan and Timetable for Recommended Solution (distributed). He noted full support from the Planning Board. Discussion held. Concern was noted regarding the urgency of action to be taken without all the information being included in the Board packet. Importance of the Board being aware of the representatives for the project was also noted. Mr. Jané noted willingness to have more communication. Mr. Guzinski noted discussions with the Town Moderator. It was noted, and the Board concurred, that language for the STM would have to come from Town Counsel and that could be done at the next meeting based on feedback from Counsel, Planning Board and internal staff. Mr. Cohen made a motion to call a Special Town Meeting for June 21, 2010 at 7:00 PM and close the Warrant on June 1 at the end of the business day. Mr. LaPorte seconded. All – Aye.
Mr. Zisk joined the meeting to discuss Pro Wind’s request for modification of the ANRAD Permit. Mr. Cohen made a motion to amend the ANRAD wetlands filing as requested. Mr. LaPorte seconded the motion. All – Aye.
It was agreed that Mr. Jané would present to the Board monthly updates.

4. Town Hall Hours
In the agenda is a memo from Michael Guzinski dated May 13, 2010.
Mr. Guzinski discussed the review of feedback regarding the hours of Municipal Center to better serve the community. It is his recommendation to change the Tuesday hours from 8:30 AM to 4:00 PM and 6:00 PM to 8:00 PM, to 8:30 AM to 6:00 PM for a 6 month trial period beginning July 1, 2010. Mr. LaPorte made a motion to conduct a 6 month trial period of the proposed hours beginning July 1, 2010. Mr. Cohen seconded. Some discussion held. Summer hours were reviewed. All – Aye.

5. Minutes: April 13th; April 20th; May 3rd; and May 4th, 2010
April 13, 2010: Ms. Brouillette made a motion to approve the meeting minutes of April 13, 2010 as presented. Mr. Cohen seconded. All – Aye with Mr. Bonin and Mr. LaPorte abstaining.
April 20, 2010: Mr. Cohen made a motion to approve the meeting minutes of April 20, 2010 as presented. Ms. Brouillette seconded the motion. All – Aye with Mr. Bonin and Mr. LaPorte abstaining.
May 3, 2010: Mr. Cohen made a motion to approve the meeting minutes of May 3, 2010 as presented. Ms. Brouillette seconded. All – Aye with Mr. Bonin and Mr. LaPorte abstaining.
May 4, 2010: Mr. Cohen made a motion to approve the meeting minutes of May 4, 2010 as presented. Ms. Brouillette seconded. All – Aye with Mr. Bonin and Mr. LaPorte abstaining.

6. Administrators Report
Mr. Guzinski discussed work that continues on an updated budget recommendation and reviewed some of the outstanding issues. It should be completed and forwarded to the Board by the early part of next week for consideration at the June 1, 2010 meeting. Some discussion held. It was the consensus of the Board to endorse Mr. Guzinski sending a directive to all departments that any non discretionary spending gets approved through the Selectmen’s Office for the remainder of the current fiscal year.

7. Old/New Business
OLD BUSINESS
Mr. Cohen inquired about the implementation plan for the Special Act. Mr. Guzinski indicated that it will go into effect 60 days following passage and reviewed the major changes. He will give a further detailed update at the next meeting.
Mr. Cohen noted that as a result of a discussion regarding rising insurance costs, letters were sent to State Senator and Representatives inviting them to discuss the impact of this. Mr. Guzinski will follow up on this.
Mr. Cohen gave a brief update on the School Building Project. He reported on the process of the Designer Selection Panel and indicated they unanimously voted for the architectural services of DiNisco Design. He suggested the Board take a site visit.
NEW BUSINESS
Mr. Cohen discussed the possibility of changing the partisan election. Mr. Guzinski will look into this.
Ms. Brouillette reporting on a hearing held at the State House regarding the final report on the Regionalization Advisory Commission. She noted regionalization of 911 calls is being emphasized.
Mr. Bonin commented that the work done by the Selectmen impacts people individually and locally. He looks forward to working with the Board for the benefit of the Town.
Mr. LaPorte notes he is glad to have the opportunity to work with this Board.

8. Adjournment
Mr. LaPorte made a motion to adjourn the meeting at 9:10 PM. Mr. Cohen seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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