BOS - October 19, 2010

BOS - October 19, 2010

Postby Suzanne Kane » Fri Nov 05, 2010 6:43 am

Board of Selectmen
Agenda
October 19, 2010


7:00 pm
• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Special License – Slovak Catholic Sokol Club

2. Class II License – TAB Auto Sales

3. Eagle Scout Jeffrey Talbot

4. Approve and Sign STM Warrant

5. Red Flag Policy – Second Review

6. Sign Bylaw - Discussion

7. Goals and Objectives - Discussion

8. Minutes: October 5, 2010 Regular and Exec Session

9. Administrator’s Report

10. Old / New Business

11. Executive Session – Collective Bargaining

12. Adjournment
_______________________________________________________________________________________
Future Agenda Items

• Nov. 9th: 6:00 Hearing; Meet with Town Moderator and Town Clerk; Assign Motions;
Storm Water Bylaw – Joint Meeting w/ConCom and Planning Board; Personnel Policy and Procedures; Approve Red Flag Policy; Tax Classification Hearing;
Goals & Objectives; Webster Chair & Rep Kujawski

• TBD: Policies; Fire Study; EDC; Update Master Plan; Housing Plan/Housing Auth; Anonymous Letter Policy;
______________________________________________________________________________________
______________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
OCTOBER 19, 2010
Approved November 9, 2010

• Call to Order
Mr. Hughes called the meeting to order at 7:00 PM
.
ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Paula Brouillette, Mitch Cohen, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Jeffrey Talbot and family, Thomas Tomkiewicz, Randy Manyak (Sokol), Scout Leaders, Adelle Reynolds (Building Commissioner), Rich Preston and other residents, Susan Spencer (T & G).

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No citizens came forward.

1. Special License – Slovak Catholic Sokol Club
In the agenda are memos from Ms. Kane dated October 15, 2010 and September 28, 2010, a General License Application, a letter from Randy Manyak dated 9/28/10, and a memo from Chief Gonynor dated September 29, 2010.
Ms. Kane discussed the application for a one day alcohol license for Slovak Catholic Soko Club including the recommendations from Chief Foley. Some discussion held.
Mr. Cohen made a motion to approve with the Chief’s recommendations. Mr. LaPorte seconded the motion. All – Aye.

2. Class II License – TAB Auto Sales
In the agenda are memos from Ms. Kane dated October 15, 2010 and September 28, 2010, an Application for a License to Buy, Sell, Exchange or Assemble Second Hand Motor Vehicles or Parts Thereof, Class II License New Application Checklist, a memo from Ms. Reynolds dated October 14, 2010, and Class II License Conditions 2010.
Ms. Kane discussed the application for a Class II License including the recommendations from the Building Commissioner. Mr. LaPorte made a motion to approve the Class II License for TAB Auto Sales with the conditions. Mr. Cohen seconded the motion. All – Aye.

3. Eagle Scout Jeffrey Talbot
Jeffrey Talbot joined the meeting. Mr. Hughes noted a job well done with regard to his work in providing a sign for the Municipal Center as his Eagle Scout Project. On behalf of the Board, Mr. Hughes presented Jeffrey Talbot with a certificate of appreciation.

4. Approve and Sign STM Warrant
In the agenda is a memo from Mr. Guzinski dated October 15, 2010, Draft Special Town Meeting Warrant, and a letter from Mr. and Mrs. Tetreault dated October 5, 2010.
Mr. Guzinski discussed information included in the packet regarding the Articles on the Special Town Meeting Warrant. The Finance Committee will be meeting to make recommendations on this on Monday evening at 7:30 PM. Mr. Cohen made a motion to approve the warrant as presented. Ms. Brouillette seconded the motion. All – Aye.

5. Red Flag Policy – Second Review
In the agenda is the Identity Theft Protection Program Policy.
Mr. Guzinski noted the Red Flag Policy and indicated that any suggestions or changes can be given to him.

6. Sign Bylaw – Discussion
In the agenda are memos from Mr. Guzinski dated October 15, 2010 and October 18, 2010, and a copy of the Sign Bylaw.
Mr. Guzinski noted complaints that have been received regarding the political signs in the Town. He has discussed this issue with relation to the Sign Bylaw with Town Counsel. Town Counsel has indicated that any signs in excess of the size requirements of the Bylaw are enforceable within the State Law and the US Constitution and therefore, would only require enforcement action by the Building Commissioner. Ms. Reynolds discussed issues noted by Town Counsel that the Board may want to address at a future date which may relate to the enforcement. Mr. Cohen suggested that this Bylaw be reviewed and amended to address the issue. He further suggested that in the future a copy of the amended bylaw or a statement from the Building Commissioner be given to people by the Town Clerk when caucus papers are signed. Discussion held regarding the need to address this bylaw, the reasons for past revisions and the timing for revisions. Anyone with concerns regarding the current political signs will be advised that the Board will be reviewing the Bylaw. Mr. Preston discussed the importance of this bylaw being addressed as well as the intent of the Master Plan Implementation Committee when it was last addressed. It was clarified that should any of the offending signs fall within the residentially zoned areas action could be taken. However, action would involve giving the violator 30 days to comply and the election will be over in two weeks. Mr. Preston felt that the issues of signage in residential versus business district need to be addressed. Much discussion held regarding whether action should be taken by the Building Commissioner now or not at this time. The Board concurred that with the election two weeks away, action would not be taken. All agreed that the bylaw be amended to address these issues. Mr. Guzinski will determine who will be responsible for presenting recommendations regarding the Bylaw.

7. Goals and Objectives – Discussion
In the agenda is a memo from Mr. Guzinski dated October 15, 2010 and a draft Town Administrator Goals October 19, 2010.
Mr. Hughes noted that included in the packet is a summary of the items discussed in the workshop last week. Mr. Guzinski reviewed in detail the 8 goals. The Board concurred that this list accurately reflects what was discussed at the workshop. Discussion held. It was agreed to include the following suggestions:
• (5) – add “and/or service improvements” to the language after the words “cost initiatives”.
• (4) – add “have a review and/or report on the newly instituted Finance Department as the first step in implementing the Government Study recommendations”.
• (8) – include the need to support the existing businesses in Town.
Discussion was held regarding prioritization and the need for delegation was noted. The goals were prioritized as follows: 2, 1, 4, 6, and 5 as being top priority goals. Other items can be addressed in discussions regarding long term goals. With regard to item 7 Ms. Brouillette noted the possibility of making the crosswalks on Main Street of a material that can be heard and felt inside a vehicle. Speed bumps and reflective materials were suggested. Discussion held. Mr. Guzinski will revise the list of priorities and come up with suggested measures including targeted achievement dates for the Board’s review. The issue of review date was discussed. It was suggested that a quarterly status report be done.

8. Minutes: October 5, 2010 Regular and Executive Session
October 5, 2010 Regular Session: Ms. Brouillette made a motion to approve the meeting minutes of October 5, 2010 as presented. Mr. Cohen seconded the motion. All – Aye.
October 5, 2010 Executive Session: Mr. Cohen made a motion to approve the Executive Session minutes of October 5, 2010 and to release item E and retain all others. Ms. Brouillette seconded the motion. All – Aye.

9. Administrator’s Report
In the agenda is a memo from the Fire Chief dated October 6, 2010.
Mr. Guzinski noted a memo from the Fire Chief noting the resignation of David Furno. He was thanked for his years of service to the Fire Department.

10. Old / New Business
OLD BUSINESS
Mr. Bonin requested a follow up on the status of the Green Communities Act. Mr. Hughes inquired as to the status of inviting the Chairman of the Board of Selectmen to the next meeting. Mr. Guzinski indicated that the invitation has been extended and a letter of invitation was also sent to Representative Kujawski.
NEW BUSINESS
Mr. Bonin reminded everyone to get out and vote. Ms. Brouillette thanked everyone for a successful Octoberfest. She also suggested that budget discussions begin soon to develop a long term strategy for the future management of funds.

11. Executive Session – Collective Bargaining
Mr. Cohen made a motion to go into Executive Session at 8:25 pm for the purpose of collective bargaining and to return to regular session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll Call Vote: Michael Hughes – aye, Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Jeffrey LaPorte - aye. The meeting was then moved to the Board of Selectmen Office.
Mr. Cohen made a motion to come out of Executive Session at 8:40 pm and return to regular session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll Call Vote: Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

12. Adjournment
Mr. LaPorte made a motion to adjourn the meeting at 8:40 pm. Mr. Cohen seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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