December 1, 2010 BFCC Meeting

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December 1, 2010 BFCC Meeting

Postby Lisa Lannon » Sun Dec 19, 2010 9:50 am

BUILDING FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
DECEMBER 1, 2010

A meeting of the Building Facilities Construction Committee was held on December 1, 2010 in the Municipal Center. The meeting was called to order at 7:00 PM.
ATTENDANCE
PRESENT: William McConnell (Chairman), Matt Sargent, Shirley Mosczynski, Linda Brown, Virginia Howe, Sean Holland (Vice Chairman), and William Cundiff (Town Engineer).
GUESTS: Mr. Joe Biagioni, Ms. Ann Carlsson, Ms. Ellie Chesebrough, Chief Patrick Foley, Lt. Nick Niglionico, Mr. Leiran Biton and Ms. Kelly Brown.
LIBRARY RENOVATION PROJECT
Mr. McConnell noted that the design for the Library renovation was approved at the Town Meeting and that it is the job of this Committee to help execute the projects before them. He indicated that an ex-officio member of the Trustees would need to be appointed to this Committee. Mr. Joe Biagioni (Chair of Library Trustees) indicated that he would serve as the ex-officio member.
Mr. Cundiff advised that Article 2 was approved for $49,000 at the Town Meeting, for the design of bid documents for the Library renovation project. A quote from Mr. Farley has been received. The contract will be awarded through the Board of Selectmen. Mr. Cundiff is presently working with Town Counsel on the preparation of a contract. He will then work with Mr. Farley on developing all the things required for the construction of the facility as well as the scope of work and the contract. Mr. Cundiff indicated he hoped to have the contract for the next meeting for the Committee’s review and recommendation to the Board of Selectmen. Ms. Mosczynski made a motion to allow Mr. Cundiff to work with Mr. Guzinski, Mr. Biagioni and Mr. McConnell to have the ability to move forward and develop the contract for Mr. Farley. Ms. Brown seconded the motion. Vote unanimous.
Mr. Cundiff discussed the law regarding designer selection. He indicated that one of the parameters of the law is to have a written procedure adopted by the Town in place for designer selection. He encouraged the Committee to review the law and suggested that the development of a procedure be put on a future agenda. Some discussion was held regarding the designer selection for the Library renovation and whether the process fits the requirements of the law. Mr. Cundiff and Ms. Ann Carlsson will check for documentation on the selection of Mr. Farley.
Mr. Cundiff discussed the time line going forward. He noted the importance of the scheduling process due to the aggressive time line. Some discussion held as to whether the design plan would include the parking lot.
POLICE SAFETY COMPLEX – STATUS UPDATE
There will be two ex-officio members for the Police Safety Complex; Mr. Nick Niglionico representing the police and Mr. John Furno representing fire and highway departments. Mr. Cundiff discussed the role of the OPM (Owner’s Project Manager). He recommends that the Committee appoint him as the OPM on the initial portion of the project. It was the consensus of the Committee to recommend Mr. Cundiff as the OPM for this part of the project.
Mr. Cundiff discussed the RFQ and some of the work that has already been done. He reviewed what the scope of work would be and the process that would be involved in moving forward. He encouraged the Committee to think about the criteria by which the designer submittals will be measured. He discussed a process that could be used. Some discussion held.
GREEN COMMUNITIES PLANNING ASSISTANCE
Ms. Kelly Brown, Central Regional Coordinator for the Green Community Program and Mr. Leiran Biton, ICF International were present to discuss the Green Communities Program and the Planning Assistance. Mr. Cundiff noted that Mr. Biton has been assigned as the consultant for Douglas to provide assistance in pursuing Green Communities certification.
Mr. Biton gave a presentation and the following areas were discussed: the Green Communities Grant Program including the 5 qualification criteria, communities designated as green communities, planning assistance and what it incudes, action plan, and reasons for becoming a green community. In addition, Mr. Biton reviewed each of the criteria in detail as well as the timeline for planning assistance. Discussion held.
Mr. Cundiff suggested that this be a standing agenda item for a while in order to get updates. The Committee concurs. Mr. Cundiff will also advise the Board of Selectmen of progress. Mr. Biton will coordinate with Mr. Cundiff.
2011 MEETING SCHEDULE
The meeting schedule for 2011 was discussed. It was agreed that to begin meeting twice per month, on the first and third Wednesday of the month. Mr. Cundiff will prepare a schedule for the year to be reviewed at the next meeting.
MINUTES
The minutes of August 18, 2010 ad November 17, 2010 were reviewed. Ms. Mosczynski made a motion to approve the Building Facilities Construction Committee Meeting Minutes of August 18, 2010 as corrected. Ms. Howe seconded the motion. Vote: Yes – 4, Abstained – 2. Ms. Brown made a motion to approve the meeting minutes of November 17, 2010 as presented. Ms. Mosczynski seconded the motion. Vote: Yes – 4, Abstained – 2.
OTHER BUSINESS
Mr. McConnell noted that that the School Building Committee has invited members of this Committee to visit the model school on December 9, 2010. Anyone interested in attending should let Mr. Cohen know. Some discussion held.
Mr. McConnell also noted that Mr. Cohen would like to attend the next meeting to give an update on the school building project, however, he has indicated that 7:00 PM is not a convenient time and has requested that the meeting begin at 6:00 PM. Members of the Committee agreed to the time change for the December 15, 2010 meeting.
ADJOURNMENT
Ms. Mosczynski made a motion to adjourn the meeting at 9:03 PM. Ms. Brown seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon
Recording Secretary


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Lisa Lannon
 
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