December 16, 2010 School Building Committee Meeting

December 16, 2010 School Building Committee Meeting

Postby Lisa Lannon » Mon Jan 10, 2011 1:09 pm

SCHOOL BUILDING COMMITTEE MEETING
DECEMBER 16, 2010


A meeting of the School Building Committee was held on Thursday, December 16, 2010 at the Municipal Center. Mr. Cohen called the meeting to order at 7:00 PM. He noted that the meeting is being videotaped.

ATTENDANCE
PRESENT:
Voting: Mitch Cohen (Chairman), Paula Brouillette (Vice Chairman), Shirley Mosczynski, Nancy Lane, and Leslie Breault.
Non-Voting: Michael Guzinski (Town Administrator), William Cundiff (Town Engineer), Beverly Bachelder, Tom Ellis, Donna DiNisco and Ken DiNisco (DiNisco Design).
ABSENT:
Voting: Sarah McConnell.
Non-Voting: Dean Iacobucci, Leno Filippi, Mark Lydon.

APPROVAL OF PRIOR MEETING MINUTES
Ms. Mosczynski made a motion to approve the Meeting/Community Presentation minutes of November 4, 2010 as presented. Ms. Breault seconded the motion. Vote unanimous.
Ms. Lane made a motion to approve the minutes of November 29, 2010 as written. Ms. Mosczynski seconded the motion. Vote unanimous.
The minutes of December 2, 2010 were reviewed. Ms. Mosczynski made a motion to approve the minutes of December 2, 2010 as corrected. Ms. Lane seconded the motion. Vote unanimous.
Ms. Mosczynski made a motion to approve the minutes of November 18, 2010 as presented. Ms. Brouillette seconded the motion. Vote unanimous.

APROVAL OF OPEN INVOICES
There were no open invoices to approve.

BUDGET UPDATE
Mr. Guzinski reported that the contracts have been executed for the Designer and OPM.
Mr. Ellis discussed the development of the Master MSBA Budget. Copies should be distributed sometime in January.

SCHEDULE UPDATE
Mr. Ellis discussed schedules prepared in conjunction with DiNisco. He discussed a Master Program Schedule and how it relates to the Model School Program and noted that MSBA met today to review this. He noted that he has emailed MSBA regarding the official award of the Green Repair Program. Some discussion held. Mr. Ellis will go back to the MSBA Board Minutes to review the vote for an official award of the program.
Mr. Ellis will be working to define the complete scope. He noted the schedule is a very tight timeframe.
He reviewed the second schedule the Detailed Schematic Design Phase, which is a breakdown of activities according to a time line with some preliminary dates for Town Meeting and Special Election as established by Mr. Guzinski.
Some discussion held regarding the timeframe of the January 25, 2011 meeting. Building systems were discussed and whether those have to be definitive in the submission to MSBA. Mr. DiNisco indicated the most expensive capital costs would be assumed for budgetary purposes until the final decisions can be determined. Mr. Cohen noted the risks of this going into Town Meeting this way. Mr. Ellis indicated that this would be a fluid process once the budget format is developed. Further discussion held regarding the process and timing. Mr. Cohen noted the importance of having time to discuss issues. The need to schedule special Board of Selectmen and Finance Committee Meetings was noted. Discussion held regarding handling the low bids and how the cost estimators work to produce the most accurate costs.
Mr. Cohen indicated that prior to the next meeting, the Town of Douglas meetings have to be incorporated into the schedule.

SITE/MASTER PLAN UPDATE
Mr. Ellis noted that there was a Safety Committee Meeting this week to address the site. He discussed some of the activity going on and noted progress is being made. Recreation Committee Meeting needs to be set up. It was suggested that the School Athletic Department should be contacted as well as the people involved with the soccer fields. It was agreed that this meeting should be a joint meeting with all involved including users and maintainers. Mr. Guzinski will try to coordinate for the first week after New Year’s.

NEW ELEMENTARY SCHOOL PROJECT UPDATE
Mr. Ellis discussed the tour of the Fort Banks School. He noted the project is going for LEED for Schools. He indicated a formal request has been submitted to the MSBA on whether the potential implementation of the stretch code will impact the project.
Mr. DiNisco discussed the results of the soil samples and borings. He indicated that to date there have been no surprises. Some discussion held regarding the site plan. A more investigative attitude is being directed to the Intermediate School. Further exploration will take place over the school vacation.
Ms. DiNisco discussed the LEED for Schools and the silver certification. MSBA has indicated that if silver is reached, the 2 percent will be achieved. Discussion held regarding the process of attaining the silver certification.
Mr. Cundiff noted the wide array of different green alternative options. He suggested that at the next meeting, DiNisco give a list of preferred options for discussion. Mr. DiNisco agreed.



INTERMEDIATE SCHOOL GREEN SCHOOL REPAIR UPDATE
Mr. Ellis discussed the process of reviewing the issues of the Intermediate School. Mr. DiNisco indicated that the building itself would dictate a great deal. He suggested that the costs and benefits of the needed changes be reviewed at a future meeting. Mr. Cohen suggested that a tour of the building take place. Some discussion held regarding the process of having a tour and meeting at the same time.
Mr. DiNisco noted three components: the Elementary School, the Intermediate School and the site. He indicated each would be calculated in that fashion with the site being proportioned with each school. Some discussion held.

OLD ELEMENTARY SCHOOL (1898) SCHOOL BUILDING TOUR UPDATE
Mr. DiNisco asked that there should be some agreed terminology to reference the “Old Elementary School” as well as the other buildings since it is very confusing to staff and will be to MSBA. He suggested that the 1898 building be referred to as the “Old Grammar School”, the current Elementary School as the “Primary Elementary School” and the new Elementary School as the “New Elementary School” and keeping the Intermediate School reference. Some discussion held. Mr. Cohen noted that the people of Douglas perceive the 1898 building as the “Old Elementary School”. In addition, the transitioning of referring to the Intermediate School as the Middle School was discussed. It was agreed to make that transition now and that it will from now on be referred to as “The Middle School”. It was agreed that the “Old Elementary School” would be referred to as the “Old Grammar School 1898 Building”. The others will be referred to as the “Primary Elementary” and the “New Elementary” Schools.
Mr. Ellis gave an update on the Old Grammar School 1898 Building. He noted that a walk through tour took place with the Economic Development Committee. Mr. DiNisco reported that the building is in fairly good shape. The basement can only be used for storage and for mechanicals; the first floor has accessibility issues; the second floor is usable as well as the attic. There is approximately 5,000 square feet on each floor. Possible uses were noted. He indicated the cost to repair would be the same as new construction. Some discussion held regarding whether it is recognized as a historical building.
Further discussion held regarding the potential uses. The location of the building to the other school buildings, make the potential for school use desirable. It was agreed that it would not be a project to tie into the present project. It was agreed to make this part of the Master Plan for the educational buildings. Mr. DiNisco indicated this could be done and suggested that a use be identified for this building. Discussion held. Mr. DiNisco will assist with graphics and other things to keep this alive as part of the Master Plan and will wait for further direction. Mr. Cohen suggested that that the School Committee be asked to consider whether they are interested in having this be part of the Master Plan for the School.

TOWN COMMITTEE MEETINGS
Mr. Cohen gave an update on the Joint Meeting with the Building Facilities Construction Committee held last night. It was agreed that January 25, 2011 would be the next Joint Meeting for Committees involved. The Sports/Recreation Meeting will be held Thursday, January 6, 2011 at 4:30 PM at the Municipal Center. The next meeting of the School Building Committee will be held on January 6, 2011 at 6:30 PM. The walk through for the Middle School will be held on January 20, 2011 at 4:00 PM. The School Building Committee will meet at 6:30 PM following the tour.

ADJOURNMENT
Ms. Mosczynski made a motion to adjourn at 9:51 PM. Ms. Brouillette seconded the motion. Vote unanimous.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Attachments
121610-SBC-Mtg-Agenda-.pdf
(64.17 KiB) Downloaded 358 times
12.14.10_DEI1_Comparison.pdf
(74.13 KiB) Downloaded 332 times
Lisa Lannon
 
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