September 20, 2010 Capital Improvement Committee

September 20, 2010 Capital Improvement Committee

Postby Lisa Lannon » Sun Oct 24, 2010 4:37 pm

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
SEPTEMBER 20, 2010

A meeting of the Capital Improvement Committee was held on September 20, 2010 in the Municipal Center Resource Room. Chief Gonynor called the meeting to order at 1:05 PM.
ATTENDANCE
PRESENT: Paula Brouillette, Don Gonynor (Chairman), Mark Dunleavy (Vice-Chairman), Shirley Mosczynski, Ellie Chesebrough, Dean Iacobucci (arrived at 1:38 PM), Mike Guzinski (Town Administrator).

UPDATE ON APPROVED CAPITAL PROJECTS
Mr. Guzinski gave an update on the approved capital projects. Work progresses with the preparation of documents for the bidding process for the roof replacement on the Municipal Center and the Elementary School with an estimated construction start time of next summer. The new pickup truck for the school has been purchased with a balance of $1,161 left in the account. The freezer/refrigerator for the Elementary School has been replaced. The supply hose and adapters for the Fire Department have gone out to bid. The Fire Station exhaust system has been completed with a balance of $7,251 that was not spent. It was noted that these accounts that have a balance can be appropriated at the Town Meeting and transferred into other capital accounts.

DISCUSS PROPOSED CAPITAL BUILDING/RENOVATION PROJECTS
Mr. Guzinski discussed the proposal of funding a feasibility study for the safety complex. He noted that the Town Engineer has met with the Building Facility Construction Committee (BFCC) and has received some preliminary estimates for moving forward. It is the recommendation of the BFCC that $100,000 would be an appropriate amount for the preliminary design and site evaluation fee for the Highway and Safety Complex. Included in the packet was a scope of what that project would be. Some discussion was held regarding the appropriate group that would take the ownership of this project. Mr. Guzinski noted that the last action the Board of Selectmen took regarding this project was to come back with updated plans. He indicated he would be presenting this information to the Board of Selectmen in two weeks.
Mr. Guzinski discussed the status of the Library Renovation Project. He noted that the BFCC also reviewed this project based on the information that has been given to them, they feel the designer fees are in the proper range for construction value and the architect and engineering fees of $49,000 is an appropriate figure. It was questioned if there was a scope of work for the project. Mr. Tetreault (Library Trustee) indicated that this includes a complete set of plans to bring the building up to code and will provide a cost for the project. Mr. Tetreault will provide a detail of what is involved for the Town Meeting. He indicated that the Trustees are still actively seeking funding for the project.
Mr. Guzinski discussed possible funding sources for these projects to be presented at the Town Meeting. He noted that the $7,251 left from the Fire Station exhaust system and the $1,161 left over from the purchase of the school pickup truck totals $8,412 of available funds. He noted that the overlay reserve accounts were reviewed and $142,749 is remaining in those accounts which are a combined total in excess of the $149,000 needed to fund these items. He indicated that it would be his recommendation to use these funds as the source for the requests.
Chief Gonynor questioned the life expectancy of the studies. Mr. Cundiff indicated that the actual data will not change; the variable will be the cost which is market dependent. Some question was raised as to the viability of the land fill property for a building site. It was noted that land fill is not a viable building site. Ms. Mosczynski indicated that BFCC has been looking at this for its potential to put solar on it. Chief Gonynor questioned the time frame of the Library Renovation Project. Mr. Tetreault indicated that it would be anticipated that the plans for the project and costs would be in place for a request to move forward at the Spring Town Meeting.
The process of moving forward was discussed. Mr. Guzinski indicated that the $100,000 for the Highway Safety Complex and the $49,000 for the Library Renovation Project would be two different articles on the warrant. Ms. Mosczynski made a motion to recommend to the Board of Selectmen to place these articles on the warrant for the Special Town Meeting to accomplish the tasks outlined. Mr. Dunleavy seconded the motion. Vote unanimous.
Mr. Guzinski gave an update on the School Building Project. A member from DiNisco Design will be making a presentation to the Finance Committee on Monday, September 27, 2010. The members of this Committee are invited to attend. A meeting will be held with the MSBA at the end of the month where it is anticipated that some decisions will be made regarding the approval to move forward. It is further anticipated that at the Special Town Meeting the School Committee will be requesting funding in the approximate amount of $500,000 to move forward with the schematic design process. Some discussion held. Mr. Guzinski recommended that funding for this come from the stabilization account and noted that this project is reimbursable at the rate of 53.33%. There is presently $1.4 million in the stabilization account at this time. Some question was raised as to the bonding for the projects. Mr. Guzinski indicated that he will look into this. MSBA has guidelines that must be adhered to.

APPROVAL OF MINUTES
The minutes of April 5, 2010 were reviewed. Ms. Mosczynski made a motion to approve the minutes of April 5, 2010 as amended. Mr. Dunleavy seconded the motion. Vote unanimous.
The minutes of June 28, 2010 were reviewed. Ms. Mosczynski made a motion to approve the minutes of June 28, 2010 as amended. Ms. Brouillette seconded the motion. Vote unanimous.

OTHER BUSINESS
Mr. Guzinski recommends the Committee schedules a meeting prior to the Special Town Meeting. It was agreed the Committee would meeting on Thursday, October 21, 2010 at 1:00 PM.
Mr. Iacobucci discussed the completed purchases of the pickup truck and refrigerator/freezer.

ADJOURNMENT
Ms. Mosczynski made a motion to adjourn at 1:56 PM. Ms. Brouillette seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon, Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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