December 7, 2011 Capital Improvement Meeting

December 7, 2011 Capital Improvement Meeting

Postby Mary Wright » Sat Jan 21, 2012 5:26 pm

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
DECEMBER 7, 2011

A meeting of the Capital Improvement Committee was held on December 7, 2011 in the Municipal Center Resource Room. Mr. Gonynor called the meeting to order at 2:00 PM.

ATTENDANCE
PRESENT: Don Gonynor (Chairman), Paula Brouillette, Ellie Chesebrough, Shirley Mosczynski, Kent Vinson, Mike Guzinski (Town Administrator), Bill Cundiff (Town Engineer).
ABSENT: Nancy Lane and Mark Dunleavy (Vice-Chairman).

Project Updates
Mr. Guzinski reported on the masonry repairs on the steps of the Post Office, further repairs are planed for this summer. The roofs on the Municipal Center would go out to bid this winter and hopefully be completed this summer. There was some concern as to the timing of these repairs. Mr. Guzinski discussed the reasoning for the timing of the bidding process of these jobs in order to save money. Some discussion held. Members will be kept updated.
Mr. Cundiff joined the meeting to discuss the progress of some of the current projects. He discussed the status of the sidewalk on Main Street between West Street and Sunset Drive including the problems with the layout of the road and potential easement issues. He recommends moving forward with sidewalk but using asphalt instead of concrete to minimize the expense. He noted that the design process would show any easement issues that could be addressed at that time.
Mr. Cundiff gave an update on the Library ADA Renovation Project. He noted that Durland Van Voorhis is working with the Building Facilities Construction Committee and the Library Trustees on the design. Currently he is 33% complete with what has been budgeted. Some concern has been raised with regard to the amount of funding versus the scope of work. Discussion held.
Mr. Cundiff reported that he has been working on the Safety Complex RFQ. He noted time constraints in finalizing the document, however, he plans to move forward in the next month or two.
Mr. Cundiff gave an update on the School Building Project. He discussed the haul road project, which is going on now. He noted during the process some unsuitable fill material was encountered that will have to be removed. He also noted issues with the well production of water for the irrigation system, which have been resolved. Bid documents have gone out today. Bids are due back January 6 for subcontractors and January 20 for general contractors. Some discussion held.

Minutes
Ms. Mosczynski made a motion to approve the minutes of October 21, 2010 as presented. Ms. Chesebrough seconded the motion. Vote: Yes – 4, Abstained – 1.
Ms. Mosczynski made a motion to approve the minutes of January 13, 2011 as presented. Ms. Brouillette seconded the motion. Vote unanimous.
Ms. Mosczynski made a motion to approve the minutes of February 3, 2011 as presented. Ms. Brouillette seconded the motion. Vote unanimous.
Ms. Mosczynski made a motion to approve the minutes of April 14, 2011 as presented. Ms. Brouillette seconded the motion. Vote unanimous.
Ms. Mosczynski made a motion to approve the minutes of September 28, 2011 as presented. Ms. Brouillette seconded the motion. Vote unanimous.

Review of FY13 Capital Project Requests
The FY13 Capital Project Requests were noted. It was agreed to begin setting up meetings with the department heads. It was agreed that the next meeting would be Wednesday, January 11, 2011 at 2:00 PM and they would meet with Fire, Police and Highway Departments. The following meeting will be held on Wednesday, January 25, 2011 at 2:00 PM and they will meet with Mr. Colonero, Mr. Guzinski, Finance, and Water & Sewer. The next meeting after that will be February 8, 2011 at 2:00 PM and they will meet with the Library, School, and Public Safety Complex. Mr. Guzinski should have a revenue update at the February 8, 2011 meeting.
Mr. Guzinski reported that the Board of Selectmen signed an agreement Atlantic Mobile to raise an antenna on the tower. Chief Vinson reported on the process of preparing the bid for the new ambulance. Discussion held including the life expectancy of the vehicle and potential revenue increases.
Mr. Gonynor noted a list distributed by Mr. Guzinski that includes all the municipal vehicles. Each department head gets a copy every year to reconcile. He indicated that the vehicles are usually specialty vehicles and the departments do a very good job of maintaining them. He feels there is not enough turnover to utilize a fleet service. He does encourage prompt replacement of vehicles when needed. He suggested that department heads be asked to bring in copies of the maintenance records for the vehicles they want to replaced.

Other Business
Chief Vinson and Ms. Lane were welcomed as new members.

Adjournment
Ms. Mosczynski made a motion to adjourn the meeting at 3:15 PM. Ms. Chesebrough seconded the motion. Vote unanimous.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Mary Wright
 
Posts: 489
Joined: Thu Jan 12, 2012 8:56 pm

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