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January 11, 2012 Capital Improvement Committee

PostPosted: Sun Feb 19, 2012 7:38 pm
by Mary Wright
CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
JANUARY 11, 2012

A meeting of the Capital Improvement Committee was held on January 11, 2011 in the Municipal Center Resource Room. Mr. Gonynor called the meeting to order at 2:00 PM.

ATTENDANCE
PRESENT: Don Gonynor (Chairman), Mark Dunleavy (Vice-Chairman), Paula Brouillette, Ellie Chesebrough, Shirley Mosczynski, Mike Guzinski (Town Administrator)
ABSENT: Nancy Lane, Kent Vinson

FY13 Capital Project Requests
Mr. John Furno of the Highway Department joined the meeting and presented his Capital requests in the order of his priorities.
Mr. Furno’s first priority would be to replace the 1979 International dump truck. It has almost 300,000 miles and $1500 was just spent replacing springs. It is currently only used to do emergency sanding, otherwise it just sits unused. Without this truck running, 17% of the town goes without sanding; one route goes without sand at any particular time. He is looking at purchasing a newer version of the same truck for a price of $163,616. This quote was obtained from International approximately 6 weeks ago. It is a state bid.
Second priority would be to replace the 1997 Ford pick-up. This is the Highway Department Superintendent’s truck. It has 141,000 miles. Mr. Furno would like to replace this truck with a new 4-wheel drive truck with a plow at a cost of $33,000. Having another plow truck would allow him to eliminate one of his subcontractors.
Third priority would be to replace the 1997 John Deere backhoe. It has 11,000 hours on it, which is 7-8000 hours beyond when backhoes are usually replaced. Cost for a backhoe would be $119,000.
Fourth priority would be to replace the 1962 wood chipper/brush chipper. The current chipper has several safety concerns. Cost would be $33,000.
Fifth priority would be to replace the 1989 catch basin cleaner. $4000 was just spent on a new pump and it is only a matter of time before the tank lets go. Cost would be $305,000.
Sixth priority would be to purchase an attachment for the sidewalk tractor in order to start cutting brush. Currently, the Highway Department spends $7000 on subcontractors to do this work and only service half the town. The cost would be $30,000.
Seventh priority would be to replace the 1964 portable air compressor. Cost would be $21,000.
Last priority would be to begin replacing the dump truck fleet, starting with the 1996 model at a cost of $163,616.
Mr. Furno left the meeting at this time (2:13 PM).
Next, Police Chief Pat Foley and Lt. Nick Miglionico joined the meeting and brought forth their request to replace cruisers. They are asking for four cruisers and two SUV’s. One SUV is currently unfit to drive and sits unused in the parking lot. All vehicles currently have over 100,000 miles. The total cost would be $211,000.
The reason for such a large sum is that Ford has stopped making the Crown Victoria and has replaced it with the Police Interceptor model. The equipment from the Crown Victorias does not fit into the Interceptors, so all new cruisers would need to be re-equipped, which increases the cost of each vehicle by $4-6000.
Chief Foley is looking at leasing the vehicles for three or four years. The three-year cost would be $71,000 per year; the four-year cost would be $58,000 per year. Each vehicle would come with a five-year, 100,000-mile warranty.
Next, the Police Department requests a new server and desktop computers. The server has failed in the last six months. When this server goes down, it also affects dispatch for the Fire Department. The desktop computers are five years old, they typically last 3-5 years. The new server would last 5-6 years. The cost for the new server and desktop computers would be $32,000. The computer equipment would be able to be transferred to the new Safety Complex.
Ms. Brouillette mentioned that as we go more and more into a computerized world, computers are something that should be considered expense items, not capital items. The cost for computers needs to be transitioned into operational budgets.
Ms. Chesebrough asked clarification on how leasing the six cruisers from Ford would work. Chief Foley explained that the town would pay $58,000 per year for four years. Mr. Guzinski explained that it is really a lease-to-purchase, and the town would compare this lease-to-purchase rate with what they could get from a credit union or a bank on their own.
Ms. Chesebrough asked if it is more economical to purchase six vehicles at one time or one at a time. Mr. Dunleavy explained that buying in bulk is more economical because parts for those models can be bought in bulk. If you buy year to year, the models may change and parts may not be interchangeable.
Chief Foley went on to present three more requests, which are all tied in to a new station. He mentioned that a Feasibility Study for a new station had been approved two years ago, but had been put off because the library project and school project took priority. Chief Foley also presented the need for a new video system. The current system is aged and is not digital. Lastly, he mentioned the crowded conditions of the Dispatch Center. Two officers currently use a classroom as an office. Over the past five years, they have had three floods and two sewer back-ups. They are in dire need to get into a new facility.
Ms. Chesebrough asked about the regionalization of dispatching. Chief Foley stated he would be meeting with the five towns to review the final draft on Friday. They are looking at a five-town system and revisions need to be made and then a presentation will be made to the Boards. He does not expect the draft to be ready to present for 6-12 months. Discussion continued regarding 911 funding.
Chief Foley left the meeting at 2:43 PM.

Minutes
Ms. Mosczynski made a motion to approve the minutes of December 7, 2011 as presented. Ms. Brouillette seconded the motion. Vote: Yes – 4, Abstained – 1.


Other Business
Mr. Dunleavy mentioned that the Atlantic Mobile tower is running well and antennas are on their way here from Australia. Currently they are running under budget.

Adjournment
Ms. Mosczynski made a motion to adjourn the meeting at 2:48 PM. Ms. Brouillette seconded the motion. Vote unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary