April 25, 2012 Capital Improvement Committee

April 25, 2012 Capital Improvement Committee

Postby Mary Wright » Wed Nov 21, 2012 4:23 pm

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
April 25, 2012

A meeting of the Capital Improvement Committee (CIC) was held on April 25, 2012 in the Municipal Center Resource Room. Mr. Gonynor called the meeting to order at 2:04 PM.

ATTENDANCE
PRESENT: Don Gonynor (Chairman), Paula Brouillette, Ellie Chesebrough, Shirley Mosczynski, Mike Guzinski (Town Administrator), Kent Vinson.
ABSENT: Nancy Lane, Mark Dunleavy (Vice-Chairman)

Fire Department Rescue Pumper Rating
This item was not rated at the last meeting. The Committee gave the pumper a rating of 37. This rating does not change the ranking of the projects rated at the last meeting.

Discuss Capital Improvement Committee Article on Annual Town Meeting Warrant
Article 8: The primary school bathroom is funded from funds remaining from the high school project. The only other source of funding for the remaining three projects would be from the Stabilization Account.
Mr. Guzinski did speak with the Finance Director regarding the finance software. She was very happy with the high ranking, however she asked that the purchase of the software be put off for another year because she does not want to remove $90,000 from the Stabilization Account, and the current system is working presently. The Committee did wonder where the funds would come from next year. The Committee feels uncomfortable deferring this request and asked Ms. Jeanne Lovett to join the meeting.
Ms. Lovett explained her concerns about the overall budget vs. her department’s need for the software. The Committee is concerned that FY14 could be a worse situation than FY13, and there would be no way to get the software at that time. Ms. Lovett mentioned the formation of the Strategic Budget Committee, which would be looking to address these types of things. Ms. Lovett discussed how the current software works in their department and how taking from the Stabilization Account affects the Town’s bond rating. Mr. Gonynor asked Ms. Lovett what amount she feels would be safe to borrow from the Stabilization Account, and she replied that she would have a better understanding next Tuesday after hearing from the Board of Selectmen and other committees. Ms. Brouillette feels that now would be the perfect time to purchase the new software. A comprehensive financial plan would help the Town’s bond rating. The Committee’s consensus is to keep the request for financial software.
The Highway Dept. pick-up and the Building Maintenance truck are two things that could be funded through Stabilization at a cost of $50,000. Mr. Gonynor reminded the Committee that at the last meeting, Mr. Guzinski stated his opinion that $150,000 would be a comfortable amount to withdraw from Stabilization. Mr. Gonynor asked Mr. Guzinski to find out how much the Building Maintenance Dept. truck is used.
Mr. Guzinski’s recommendation is that the current revenues do not allow for large, up-front purchases. Mr. Gonynor’s opinion is to request a one-time debt exclusion for the purchase of the vehicles. A discussion ensued regarding in what manner and how often the vehicles are used and new vs. used. Ms. Chesebrough cannot support $25,000 for a new Building Maintenance Dept. truck, but she could support the purchase of a used truck. Mr. Gonynor stated that the Committee operates under a department head’s request. It is not up to the Committee to decide what is good for the department.
Mr. Guzinski stated that decisions on this article can be made right up to the night of the Town Meeting, however the Finance Committee will want to know this Committee’s recommendations before May 22, 2012.
Recommendations for this article: Keep the financial software, remove the Highway Dept. dump truck from this article, but keep it at the same priority for next year’s rating.
Mr. Vinson made a motion to keep the original proposals for two new vehicles (Highway Dept. pick-up and Building Maintenance Dept. truck) and the financial software. Ms. Mosczynski seconded the motion. Vote: Aye-3, No-1. Ms. Chesebrough opposed. Mr. Guzinski will prepare the motion for the Town Meeting and will let the Committee know when the Finance Committee will be taking up this article.
Discussions ensued regarding the rating chart and whether or not the dollar amounts should have appeared on the Capital Plan. The police cruisers will be discussed with the Finance Committee.

Discuss Debt Projects
Ms. Brouillette asked if there were some level of debt that the Committee could support, such as the Library Project. She hopes to have a conversation on debt projects next fall. Mr. Gonynor agrees that there should be a plan to rate all projects and they should have a financial number attached to them. There is a need to educate the townspeople that there is debt that has dropped off. Ms. Brouillette would like to see more of a plan for next year for the larger infrastructure projects.

Minutes
Ms. Mosczynski made a motion to approve the minutes of February 29, 2012 as presented. Ms. Chesebrough seconded the motion. Vote: Unanimous.
Ms. Mosczynski made a motion to approve the minutes of March 29, 2012 as amended. Ms. Chesebrough seconded the motion. Vote: Unanimous.
Other Business
Mr. Guzinski stated that there was a bidders meeting this morning for the roof project for this building. Mr. Colonero, Mr. Cundiff and Mr. Guzinski are overseeing that project and it is going well. Bids are due next week with the work to be done over the summer.
The RFQ has gone out for the Safety Complex Project and they are not due for three weeks. The project is moving forward for a feasibility study and preliminary design.
An RFP has been placed in a realtors’ journal for the old grammar school to get some general ideas from the private sector as far as possible uses.
The next meeting will be May 9, 2012 at 2:00 PM.

Adjournment
Ms. Brouillette made a motion to adjourn the meeting at 3:35 PM. Ms. Mosczynski seconded the motion. Vote-Unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
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