March 26, 2013 Capital Improvement Committee

March 26, 2013 Capital Improvement Committee

Postby Mary Wright » Wed Feb 05, 2014 9:44 am

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
March 26, 2013

A meeting of the Capital Improvement Committee (CIC) was held on March 26, 2013 in the Municipal Center Resource Room. Mr. Vinson called the meeting to order at 2:03 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Paula Brouillette, Ellie Chesebrough, Mark Dunleavy (Vice-Chairman), Nancy Lane, Shirley Mosczynski, Mike Guzinski (Town Administrator)
ABSENT:

Meet with Department Heads to Discuss Capital Requests:
a. Highway Superintendent
Mr. John Furno joined the meeting. He reviewed his list. His first priority would be to replace a 1979 International 2500 dump truck. The truck has about 400,000 miles on it. It is only used for winter operations. It covers 17% of the town in snow mode. The cost would be $163, 639, which would include a new plow and a new sander.
His second priority would be to replace the 1997 F150 pickup. It has about 150,000 miles on it. The frame is cracked and the body is rotting. He would like to replace it with a ¾ ton pickup with a plow at a cost of $33,500.
Third priority would be to replace the 1997 John Deere backhoe. It has over 12,000 hours on it. It is beyond its useful life. He would be looking for a smaller machine. The cost would be $121,000, minus a trade-in of approximately $9,000.
Fourth priority would be to replace the 1962 brush chipper. The machine is very slow, and there are no safe guards. It has served its useful life. He would like a self-feeding chipper at a cost of $34,000.
Fifth priority would be to replace the 1986 Vactor catch basin truck. The DEP would like to them to clean every drain in town on a yearly basis. The water tank is leaking. It would cost $305,000.
Sixth priority would be to purchase a boom flail mower attachment to the sidewalk tractor so they can cut roadside brush. They currently need to hire a subcontractor to do that at a cost of $5,000-$10,000 per year. The cost would be $30,000.
Seventh priority would be to replace the 1964 portable air compressor at a cost of $22,000. It is currently difficult to find parts for this compressor.
Eighth priority would be to replace the 1996 International dump truck with a plow and sander at a cost of $163,616.
Ms. Mosczynski asked about trade-in values for the trucks. Mr. Furno said the 1996 might get $15,000-$20,000. The 1979 truck would only be good for scrap. The catch basin truck might get $5,000-$10,000 on a trade-in. Ms. Lane suggested it might be better to keep the larger backhoe instead of trading it in case it is needed for a larger job. Mr. Furno left the meeting.
b. Finance Director
Ms. Jeanne Lovett and Ms. Cheryl Vaidya joined the meeting. Ms. Lovett stated that not much has changed since last year. They still have one person running a DOS-based computer system. It bogs down any other system they try to use. Ms. Vaidya said they have to log out completely before they use the Unibank remote deposit software. Their biggest fear is that if anything happened to their computer person, they would have no support. Ms. Lovett said that they have taken steps to protect the general ledger. Ms. Vaidya stated that they cannot upgrade to what they should have because of the program that they now have. The Dept. of Revenue auditor has recommended having the capability to connect to the general ledger for at least two years. The cost would be $90,420. Regarding the training costs, they only bill for the hours they utilize. Ms. Vaidya has used the MUNIS software before.
A discussion was held. Ms. Lovett and Ms. Vaidya left the meeting.

2. Project Rating
The committee rated all the capital projects brought before them with the final recommendation, contingent on the override passing, being the financial software, Highway Dept. pickup truck, school intercom system, police mobile terminals and new Jaws of Life, for a total cost of $210,000.
The following were not rated: a new police station, police cruisers and basketball backstop and winches. The Fire Dept. Rescue 1 and Engine/Tanker 4 were rated as one since they would be replaced by one truck. The Police Dept. cruisers were not rated because those items may be an Operational Budget item. A discussion of the Water/Sewer Enterprise Fund was held. A discussion was held regarding the Old Fire Station and bonding for larger projects.
Ms. Chesebrough suggested tracking the dollar amounts of what is requested each year for Capital and what the town is able to fund.
Ms. Mosczynski made a motion to place the purchase of the Financial Dept. software update, Fire Dept. Jaws of Life, Highway Dept. pickup truck, Police Dept. mobile data terminals and the School Dept. elementary school intercom upgrades, for a total of $210,000 on Article 4, the Capital portion of the override vote, for the Annual Town Meeting. Ms. Brouillette seconded the motion. Vote: Unanimous.

3. Approve Minutes: January 29, 2103 & February 12, 2013.
Ms. Mosczynski made a motion to approve the January 29, 2013 Capital Improvement Committee meeting minutes as presented. Ms. Lane seconded the motion. Vote: Unanimous.
Ms. Mosczynski made a motion to approve the February 12, 2013 Capital Improvement Committee meeting minutes as presented. Ms. Lane seconded the motion. Vote: Unanimous.

4. Other Business
Main Street Pumping Station
Mr. Vinson presented a letter he wrote to the Board of Selectmen (BOS) addressing the safety hazards existing at the Water/Sewer pumping station off of Main Street. There exists risk of electrocution and risk of losing fire protection. Photographs were included.
Ms. Brouillette mentioned that when Bob Sullivan last came before this committee, he said he could get a low-interest loan if he had Town Meeting approval. Mr. Guzinski said that in order to get an authorization to borrow, he would have to know where the money to pay off the loan would be coming from, from Water/Sewer funds or town funds, etc. Ms. Brouillette stated that funding for infrastructure is a matter that needs to be resolved between Water/Sewer and the BOS. Some of the Water/Sewer items need to be placed on the fast track. Ms. Pamela Holmes stated that the Water/Sewer Dept. cannot borrow money on its own; they need to go through the BOS.
Ms. Mosczynski said that Mr. Sullivan was looking into design assistance to find out the best place to put a pumping station. Mr. Guzinski does not feel Mr. Sullivan has all the information ready to put an article on the Special Town Meeting, however he will be working on getting this information over the summer. If an opportunity comes up to have a Special Town Meeting, they will do so. Other low-interests loans are available. A discussion was held. Mr. Guzinski and Mr. Vinson will work with Mr. Sullivan to get updated plans back to the committee.
Funding for the Capital Plan
Mr. Guzinski confirmed that if the budget goes through as it is now, without an override, there would be no money for capital projects. If the override passes, there would be at least $200,000 for capital projects. He is still finalizing the numbers for the health insurance savings.
If the override passes, Ms. Brouillette recommended the committee look at using some of the money to bond large maintenance projects. Some scenarios were discussed. Mr. Guzinski stated that Article 3 on the warrant is the article where any capital items would be listed. Article 9 would be the plan.

5. Adjournment
Ms. Mosczynski made a motion to adjourn the meeting at 4:32 PM. Ms. Brouillette seconded the motion. Vote: Unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 494
Joined: Thu Jan 12, 2012 8:56 pm

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