March 6, 2014 Capital Committee

March 6, 2014 Capital Committee

Postby Mary Wright » Sun Apr 27, 2014 11:34 am

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
March 6, 2014

A meeting of the Capital Improvement Committee (CIC) was held on March 6, 2014 in the Municipal Center Resource Room. Mr. Vinson called the meeting to order at 1:00 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Brandon Auger, Paula Brouillette, Ellie Chesebrough, John Furno (Vice Chairman), Don Gonynor, Nancy Lane, Shirley Mosczynski, Mike Guzinski (Town Administrator)
ABSENT:

1. Review FY15 Capital Project Requests
a. Water & Sewer
Bob Sullivan joined the meeting. He stated that the highest priority is the water booster station on Main Street. It is old and antiquated. It fills with water in the spring and fall, which is a safety hazard. It supplies water to the high service area. This station is the only means of pumping water to that area. Last year, engineers did a Booster Pumping Station Siting Study, looked at other locations, and decided to keep the station where it is and move the electrical above ground at a cost of $250,000. A 50% match between the Town and the Water & Sewer Enterprise Fund at $125,000 each was mentioned.
The second priority would be to clean and paint the Church Street tank. Mr. Sullivan will seek lower quotes. The last time it was painted was approximately 20 years ago. This project could be funded partially by the Town and partially by the Water & Sewer Enterprise Fund.
The third priority is the Wastewater System Master Plan. They currently do not have a plan for the Sewer.
The next three items are all in the master plan for the Water Dept. and are geared towards upgrading water pipes in the ground: 1) improve the line which runs from North Street and connects to Gilboa Street, 2) increase the 8” pipe from North Street towards the mill with a 12”, and 3) put in 4,350’ of 12” pipe up North Street. Mr. Guzinski stated that the State is working on legislation for grants for water and sewer infrastructure.
Mr. Sullivan presented the repercussions if all but the first project were put off a year, especially as related to commercial development for the Town. Projects need to be approved at Town Meeting in order to be considered for a State Revolving Fund grant. Mr. Sullivan left the meeting.
b. School Department
Cortney Keegan and Jeff Kollett joined the meeting. The School Dept. has nine capital projects on their list. Their number one priority is for additional security cameras: 5 for the high school and 8 for the primary school. Second priority is for repairs on a second water heater at the high school. There is only one operable water heater at the high school currently. Third priority would be to seal, fill cracks and repaint the parking lot and roadways at the high school. Mr. Kollett feels that crack filling and repainting could be done in house. Fourth priority is to paint the exterior I-beams at the high school. Fifth priority is to repaint the interior of the high school gym. Sixth priority is to repaint the interior of the primary school gym. The seventh priority is to upgrade the clock system at the high school. Right now, there are too many clocks for the system to support. Eighth priority is to repaint the gym floor lines and logo at the high school. The ninth priority is to replace 15 3.5 gallon toilets with 1.6 gallon toilets and replace 8 urinals with waterless units at the primary school. Ms. Kortney and Mr. Kollett are working on a multi-year plan for all extraordinary maintenance.
Ms. Kortney explained the school’s revolving funds and School Choice Funds. A discussion was held. The need for general maintenance was discussed. The establishment of a Dept. of Public Works was discussed.
Ms. Kortney left the meeting.
c. Library
Mr. Guzinski stated that he did not contact Ann Carlsson, Library Director. He stated that there have been no new developments since the Capital Committee’s review last year. The library is still in need of renovations. Ms. Chesebrough stated that these renovations for the library should be the next priority. A discussion was held regarding the funding of this project.

2. Other Business
Second Floor Municipal Building Space
William Cundiff, Town Engineer, joined the meeting. Mr. Guzinski stated that they have confirmed the need for a fire suppression system on the second floor at an estimated cost of $35,000. Mr. Guzinski is reducing his request from $100,000 to $60,000, contingent on the support of the Board of Selectmen. That amount would pay for a fire suppression system and for the necessary architectural plans and contract documents that would allow them to go out to bid.
Mr. Cundiff put together a square footage cost for the different municipal building projects at $32/sq. foot. Mr. Guzinski will send out an email prior to the next meeting, which will include updated information from Dixon & Salo. Mr. Guzinski mentioned that the Cable Committee would be moving part of their operation to the second floor and they have agreed to pick up a percentage of the cost, therefore Mr. Guzinski’s final number would be less than $60,000.
A discussion was held regarding the municipal building maintenance projects, including replacement of the furnace, windows, fuel costs and the cost of removing the old boiler. The Committee would like to see a cost benefit analysis of maintaining the current heating system vs. replacing it with a more efficient unit.
The Committee is scheduled to grade the projects at the next meeting on March 27, 2014.
Mr. Cundiff and Ms. Lane left the meeting.

3. Discuss Funding Sources for FY15 Capital Projects
Jeanne Lovett, Finance Director, joined the meeting. Mr. Guzinski has been working with Ms. Lovett and they have found two sources of funding. One is to use the funds that the Town acquired through the sale of land last fall ($213,000). Some of that money is going to the Economic Development Project.
The other source is debt within the cap. There are some projects that will be coming off in the next couple of years. The Town may be able to roll this debt into the school debt to get a better rate. Ms. Lovett explained how this would work, including a discussion on Free Cash, the school project, bonding, and interest rates. The useful life of the project would need to be considered. Ms. Lovett spoke about the operating budgets. There is very little money left over in operating budgets for maintenance once the fuel costs are paid.

4. Adjournment
Ms. Chesebrough made a motion to adjourn the meeting at 3:14 PM. Ms. Brouillette seconded the motion. Vote: Unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 461
Joined: Thu Jan 12, 2012 8:56 pm

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