March 27, 2014 Capital Committee

March 27, 2014 Capital Committee

Postby Mary Wright » Sun Apr 27, 2014 11:37 am

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
March 27, 2014

A meeting of the Capital Improvement Committee (CIC) was held on March 27, 2014 in the Municipal Center Resource Room. Mr. Vinson called the meeting to order at 1:00 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Paula Brouillette, Ellie Chesebrough, John Furno (Vice Chairman-left the meeting at 3:00 PM), Don Gonynor, Shirley Mosczynski, Mike Guzinski (Town Administrator), Jeanne Lovett (Finance Director), Adam Furno (Facilities Maintenance Manager)
ABSENT: Brandon Auger, Nancy Lane

1. Other Business
Second Floor Municipal Building Space
Mitch Cohen, Chair of the Cable Advisory Committee, joined the meeting. He reviewed the background on how cable funding works. The federal license allows cable companies to collect money from cable subscribers to operate local cable access. The Cable Advisory Committee has collected and saved that money with the intent of putting in a cable studio. This money can only be used for cable related expenses. It is the intent of the Cable Advisory Committee to support up to $25,000 of Phase 1 to renovate the second floor of the Municipal Center. Going forward, they will support cable equipment and expenses within the cable office. Ms. Chesebrough asked Mr. Cohen to forward the citation of the SCC federal law to the Capital Committee.
William Cundiff, Town Engineer, joined the meeting and presented that Blackstone Valley Regional Vocational Technical High School (BVT) and the Sherriff’s Community Service Program are willing to work on the project. Phase 2 costs would be for materials only because they would be using BVT and the Sherriff’s Program for the labor. Mr. Guzinski stated that the cost for Phase 2 will be kept at $100,000 or less.
Mr. Cundiff stated that a hydrant flow test was done some time ago and it looks like there would be adequate flow, however the line coming into the building is inadequate. Cost for replacing that line outside the building is included in the estimate. Town staff would be doing some of that work. A discussion as to the whether or not a fire suppression system for the second floor is required was held.
Mr. Cohen left the meeting.

2. Discuss Funding Sources for FY15 Capital Projects
Mr. Guzinski updated the Committee on funding possibilities. He advised that the Board of Selectmen has not taken a formal stand on these funding options.
$95,000 from General Revenues from Veterans Benefits and Revaluation Accounts. Ms. Lovett explained that the Revaluation is done only once every three years and the Veterans Benefits only needs $65,000 in FY15.
$150,000 from Land Auction Revenues. Mr. Guzinski explained how these funds are handled.
$1,000,000 from the issuance of an 18 Year Bond. There are two projects falling off the debt schedule, one this year, one next year. The Selectmen have not approved a bond issuance as of yet. They asked the Capital Committee to look at projects that would be funded if they supported only a $500,000 bond. The Finance Committee’s public hearing will be April 7, 2014.
Ms. Lovett stated that the Water & Sewer Enterprise Fund should be responsible for $33,910 of the MUNIS software for utility billing. That amount, minus $5,907.70 left over in a residual account, would leave $51,202.31 to be funded by the Town.

3. Other Business (Cont.)
Library Renovation Project
Ms. Chesebrough read from her prepared statement saying that at the November 2010 Special Town Meeting, it was voted to supply funds for the preparation of final design plans and specifications (bid documents) and cost estimations for the renovations and improvements to the Simon Fairfield Public Library. The library is not handicapped accessible; this is a legal liability. She presented information regarding the library circulation. The furnace and rug are over 30 years old. She stated that the project is “shovel ready”. She feels there is a lack of support from Town leaders. She feels strongly that the $1,000,000 from the issuance of an18 year bond should be set aside for this project.
Joe Biagioni, Chairman of the Library Trustees, joined the meeting and stated that the driveway design could be modified to reduce the $2.1 million price tag of the library project. He spoke in support of the project. A discussion was held.
Overall, the Capital Committee felt that this project would be best served by a debt exclusion. Ms. Brouillette feels it should be made clear to the townspeople what it costs to provide services. Mr. Gonynor suggested writing a letter of support to the Board of Selectmen to place a library project question on the ballot, however Mr. Guzinski feels the time is currently too short. Other sources of funding were discussed, including grants and donations.

4. Rate Capital Projects Submitted for Funding in FY15
Ms. Brouillette feels that the question should be asked, what kinds of projects rise to the level of a debt exclusion? She feels that debt exclusions should be for new buildings and a plan should be in place as to how certain types of expenditures should be funded, i.e. Town vehicles and maintenance projects. Ms. Mosczynski suggested setting aside a meeting after the ratings are done to discuss such things and evaluate the items and projects that remain on the Capital list.
Adam Furno joined the meeting to speak about options for the Municipal Center boiler. He stated that most companies want to be paid to come in and give an estimate. To replace the boiler alone was roughly estimated at $150,000-$200,000. It may cost $400,000 (RISBY Report 2001) to change out everything: pipes, asbestos, etc. A discussion was held.
Bob Sullivan of the Water & Sewer Dept. joined the meeting to speak about what portion of the Water/Sewer Capital items will be funded by the Water/Sewer Enterprise Fund. The Master Plan should be funded partially by Town money (50%) because it involves a plan for the whole Town. The painting of the Clark Street tank should also be partially funded by the Town (50%). The North Street to Gilboa Street water main may be funded 50% by the Town. Ms. Brouillette suggested involving commissioners and the Board of Selectmen in discussions on establishing guidelines on how to fund Water/ Sewer items. Ms. Brouillette asked Mr. Sullivan to supply at the next meeting how much funding would be coming from the Water/Sewer Enterprise Fund for each of the Water/Sewer projects.
All Capital requests were rated and held for final decisions, which will be made at the March 31, 2014 Capital Improvement Committee meeting, which Mr. Guzinski posted for 3:15 PM.

5. Approve Minutes of February 27, 2014 & March 6, 2014
Approval of the February 27, 2014 & March 6, 2014 Capital Improvement Committee meeting minutes was held until the next meeting.

6. Adjournment
? made a motion to adjourn the meeting at 3:16 PM. ? seconded the motion.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 481
Joined: Thu Jan 12, 2012 8:56 pm

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