April 17, 2014 Capital Improvement Committee

April 17, 2014 Capital Improvement Committee

Postby Mary Wright » Wed Sep 24, 2014 2:28 pm

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
April 17, 2014

A meeting of the Capital Improvement Committee (CIC) was held on April 17, 2014 in the Municipal Center Resource Room. Mr. Vinson called the meeting to order at 10:00 AM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Paula Brouillette, Ellie Chesebrough, John Furno (Vice Chairman), Don Gonynor, Nancy Lane, Shirley Mosczynski, Mike Guzinski (Town Administrator)
ABSENT: Brandon Auger

1. Discuss Capital Article on Annual Town Meeting Warrant
Mr. Guzinski stated that the Capital article was submitted and the Board of Selectmen had some discussion regarding the borrowing term for some of the items. Minimum allowable bonding terms will be looked at. The Board of Selectmen did vote to support the article as presented. Mr. Vinson will read the article at Town Meeting on May 5, 2014.
The items that will require borrowing are: half of the cost of the Water & Sewer Water Booster Station Replacement, Highway Dept. dump truck with plow and sander, Highway backhoe, the Municipal Center HVAC system replacement, the Municipal Center gym roof replacement and the Municipal Center first floor window replacements. Ms. Brouillette would like to send a letter asking the Board of Selectmen what the policy is regarding the funding sources for future Water & Sewer projects. A discussion was held including safety issues, savings on Municipal Center fuel bills, roofing estimates, municipal vehicles, bonding, land auction funds and funding the OPEB account.

2. Discuss 5 Year Capital Plan
Mr. Guzinski put together a draft Capital List for the Finance Committee flyer, which goes out prior to Town Meeting. It is broken down into Proposed for Funding and Unfunded projects. Ms. Brouillette said that $1.8 million in projects was deferred for a future year. Ms. Brouillette would like to see a subtotal for each year. Mr. Guzinski feels the totals for the general public are deceiving because there may be some other funding sources available. Ms. Mosczynski stated that the departmental Capital Request Forms need to ask how many years the item has been requested.
Ms. Brouillette would like to see a policy regarding what maintenance for the School Dept. should be paid for through General Funds and what maintenance should be paid through School Dept. funds.

3. Discuss Capital Project Rating Sheets
A discussion was held. It was decided to add a rating for safety to employees, public safety, and whether or not the replacement cost exceeds maintenance costs. The committee felt that definitions for the rankings should be included, for example, for an item to be scored “very high”, it needs to include a safety or public safety issue. Ms. Lane asked the committee to consider the Town’s liability if an item is considered a public safety issue in an open meeting and the item is not funded.
The committee felt the departments need to define how their capital item will affect the overall running of the Town.
Mr. Gonynor suggested creating a separate procedure to rate vehicles. Ms. Brouillette suggested a Town vehicle replacement plan. Mr. Guzinski and the Finance Director are discussing creating a budget line for small vehicles.
Mr. Gonynor suggested resurrecting and rating debt exclusion projects.
Ms. Brouillette suggested looking at forms from other towns and creating a subcommittee to compare forms and come up with a new version. Mr. Gonynor and Mr. Vinson will work with Mr. Guzinski on this project.

4. Discuss Letter of Support for Library Project
Ms. Chesebrough spoke about the history of the project. Ms. Mosczynski stated that the Building & Facilities Construction Committee (BFCC) is in favor of the plan, however there are still a few items to work out.
Ms. Brouillette feels the townspeople are not receptive of debt exclusions or Proposition 2.5 overrides. Ms. Mosczynski stated that the townspeople need to be allowed to vote on this project.
Ms. Mosczynski made a motion that Mr. Vinson send a letter to the Board of Selectmen in support of the library project on behalf of the Finance Committee. Ms. Chesebrough seconded the motion. Vote: Unanimous.
A discussion was held regarding minority reports.

5. Approve Minutes of March 6, 2014, March 27, 2014 & March 31, 2014.
Mr. Gonynor made a motion to approve the March 6, 2014 Capital Improvement Committee meeting minutes as presented. Ms. Brouillette seconded the motion. Vote: Unanimous.
Ms. Mosczynski made a motion to approve the March 27, 2014 Capital Improvement Committee meeting minutes as amended. Ms. Brouillette seconded the motion. Vote: Aye-6, Ms. Lane abstained.
Ms. Mosczynski made a motion to approve the March 31, 2014 Capital Improvement Committee meeting minutes as amended. Mr. Furno seconded the motion. Vote: Aye-6, Ms. Lane abstained.

6. Other Business
Ms. Brouillette would like a review of the 10-year old RISD Report, including reviewing the completed projects and how does the committee want to look at high level maintenance. Mr. Guzinski feels the report should be updated. Ms. Mosczynski suggested that William Cundiff, Town Engineer, send links to reports done on buildings since the RISD to the Capital members, as was done for the BFCC.
Mr. Gonynor suggested creating a plan to phase out the old fire station.
The next Capital meeting will be in September.
Mr. Guzinski and the committee thanked Ms. Lane for all her work on the committee and wished her well on her retirement.

7. Adjournment
Ms. Mosczynski made a motion to adjourn the meeting at 11:41 AM. Mr. Furno seconded the motion. Vote: Unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 498
Joined: Thu Jan 12, 2012 8:56 pm

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