December 18, 2014 Capital Committee

December 18, 2014 Capital Committee

Postby Mary Wright » Thu Jan 29, 2015 6:04 pm

December 18, 2014

A meeting of the Capital Improvement Committee (CIC) was held on December 18, 2014 in the Municipal Center Resource Room. Mr. Vinson called the meeting to order at 2:00 PM.

PRESENT: Kent Vinson (Chairman), Ellie Chesebrough, John Furno, Don Gonynor (Vice Chairman), Shirley Mosczynski
NON-VOTING: Mike Guzinski (Town Administrator), Jeanne Lovett (Finance Director), Cortney Keegan (School Business & Operations Manager), Jeff Kollett (Facilities Manager, School Dept.)
ABSENT: Brandon Auger (Unexcused), Paula Brouillette

1. Other Business
Mr. Guzinski presented a letter that he and Mr. Vinson drafted to the Board of Selectmen (BOS) regarding guidance on percentages of expenses from enterprise funds and the Town’s general fund to be used for capital projects. Ms. Chesebrough suggested listing the departments that they are talking about, specifically Ambulance, Water/Sewer, Cable, and the Transfer Station. Mr. Guzinski will relate that information to the BOS.
Ms. Mosczynski made a motion to approve the letter to be presented to the Board of Selectmen, with the attachment as discussed. Mr. Furno seconded the motion. Vote: Unanimous.

2. Review FY16 Capital Request Forms Submitted by Department Heads
Mr. Guzinski stated that he is waiting for forms from the Water/Sewer Dept. He suggested looking at scheduling meetings for the departments to start going through the budgeting process. He will put together an updated plan worksheet with all the FY16 capital requests that have come in to see what is being asked for financially. Any information missing from the requests should be relayed to Mr. Guzinski.
It was decided to ask the Building Dept., Highway Dept. and the Police Dept. to the next meeting. The next scheduled meetings will be January 15 and 29, 2015 at 2:00 PM.
Mr. Guzinski is still working on a capital project scoring sheet. He will work with Mr. Gonynor and place this discussion on the next agenda. Ms. Mosczynski liked the information included on the Town of Williamsburg’s form.

3. Approve Minutes of October 23, 2014
Ms. Mosczynski made a motion to approve the October 23, 2014 Capital Improvement Committee meeting minutes as amended. Ms. Chesebrough seconded the motion. Vote: Unanimous.

1. Other Business (Cont.)
Mr. Guzinski gave an update on the capital projects that were approved at Town Meeting. He believes that all the vehicles have been purchased. Mr. Furno stated that the large dump truck should arrive in two weeks. Mr. Vinson stated that the Jaws of Life were purchased last Friday and were put into service yesterday.
Mr. Guzinski stated that they have received four RFPs from four different architectural firms for the work approved on the Municipal Center. The Building and Facilities Construction Committee will be looking at those RFPs. This work should be done between May and October of 2015.
Ms. Lovett stated that the financial software has been delayed due to the re-evaluation. It will take six to nine months from the time they start, which should be at the start of 2015.
Mr. Kollett stated that they are expecting proposals for the hot water heater by January 12, 2015. Ms. Keegan stated that they have had several vendors come through regarding the security cameras. They are waiting to find out if they have received a Safety & Security Grant.
Mr. Guzinski stated that he met with the Fire Protection Engineer regarding the Municipal Center. R.C. Shaw gave an initial estimate of $140,000 for the fire suppression system. The estimate did not include many items, such as increasing the size of the water pipe coming into the building. The cost could be as high as $200,000. He is looking into the possibility of getting a waiver from the State.
Mr. Guzinski stated that they are not expecting the Governor’s budget proposal until the first week of March.

4. Adjournment
Mr. Gonynor made a motion to adjourn the meeting at 2:36 PM. Ms. Mosczynski seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
Posts: 554
Joined: Thu Jan 12, 2012 8:56 pm

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