November 2, 2015 Capital Meeting

November 2, 2015 Capital Meeting

Postby Mary Wright » Tue Jan 26, 2016 5:35 pm

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
November 2, 2015

A meeting of the Capital Improvement Committee (CIC) was held on November 2, 2015 in the Municipal Center Resource Room. Mr. Vinson called the meeting to order at 12:00 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Brandon Auger, Ellie Chesebrough, John Furno, Don Gonynor (Vice Chairman), Shirley Mosczynski
NON-VOTING: Mike Guzinski (Town Administrator), Norm Yvon (School Superintendent), William Cundiff (Town Engineer), Jeanne Lovett (Financial Director), Adam Furno (Facilities Maintenance Manager)
ABSENT:

1. Review and Vote Recommendation for the Capital Project Article on the November 16, 2015 Special Town Meeting (STM) Warrant
Article 10 concerns the projects approved for the Municipal Center at last May’s Annual Town Meeting. Mr. Guzinski stated that the estimate for asbestos ($124,000) and lead paint ($24,500) removal is much more than expected. The original anticipated cost was $15-$20,000. This remediation is not optional if the Town wants to move forward with the project. Parts of the project will need to be cut to pay for the remediation if the article is not approved. The priorities for the Municipal Center are as follows: HVAC, gym roof, windows.
Mr. Guzinski explained that there was a fire in the boiler two weeks ago. Insurance will cover the cost of a temporary boiler and may cover some of the cost for a like-kind boiler, but that is not known. Mr. Vinson stated that this is the second time the old boiler has been a safety issue. The cost of the oil for the temporary boiler is three times what it was with the old boiler because it needs to run continuously.
Mr. Cundiff added that the Buildings Facilities Construction Committee (BFCC) has not had a chance to review the article to make a recommendation. They are meeting this Wednesday and will be looking for feedback from the CIC. Mr. Cundiff is hoping to go out to bid as soon as all the documents are approved, with construction occurring in the spring.
Mr. Guzinski stated that there has been a 5% escalation of construction costs since the original estimate came in. This article would cover the cost of the remediation and the project cost escalation. The article would be paid from Free Cash. Mr. Guzinski stated that there will be some funds available this spring for capital projects.
A discussion was held, including a discussion of Certified Free Cash, the history of this project with the BFCC, asbestos and the costs of delayed maintenance. Ms. Mosczynski, also a member of the BFCC, expressed how frustrating this project has been over the past approximately two years. The more they delved into the project, the more expensive it became and the more they had to cut from the project.
Ms. Mosczynski made a motion to recommend Article 10 as written. Mr. Furno seconded the motion. Vote: Aye-5, No-1.

2. Old/New Business
Mr. Vinson asked Mr. Cundiff about the status of the pump house on Main Street. Mr. Cundiff and Mr. Guzinski will find out the status.
The next meeting of the CIC will be December 10, 2015 at 1:00 PM.
Mr. Gonynor reminded the Committee that he will no longer be serving on the Committee after the STM as he will be moving out of Town.

3. Adjournment
Mr. Furno made a motion to adjourn the meeting at 12:31 PM. Ms. Mosczynski seconded the motion. Vote: Unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 454
Joined: Thu Jan 12, 2012 8:56 pm

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