December 10, 2015 Capital Meeting

December 10, 2015 Capital Meeting

Postby Mary Wright » Tue Jan 26, 2016 5:36 pm

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
December 10, 2015

A meeting of the Capital Improvement Committee (CIC) was held on December 10, 2015 in the Municipal Center Resource Room. Mr. Vinson called the meeting to order at 1:02 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Brandon Auger, Ellie Chesebrough, John Furno, Shirley Mosczynski
NON-VOTING: Mike Guzinski (Town Administrator), Norm Yvon (School Superintendent), Cortney Keegan (School Business Manager), Jeanne Lovett (Financial Director-left the meeting at 1:35 PM)
ABSENT: Don Gonynor (Excused?)

1. Discuss $165,000 State Grant
Mr. Guzinski stated that last spring Sen. Fattman and Rep McKenna were successful in getting a one-time grant of $165,000 for the community. It has been placed within the Mass. Office of Travel and Tourism. The funds can be used for any legal use for a municipality. Mr. Guzinski made a recommendation to the Board of Selectmen (BOS) last week that these funds be used only for capital items, with a 70/30 split between the School Dept. and Public Safety. The BOS is taking this recommendation under review. The funds need to be utilized by June 30, 2016, and the grant does not need to go through the town meeting process. The Police and Fire Depts. and School Superintendent have submitted a list of capital items to be considered. The total list as presented comes to over $165,000.
Mr. Guzinski gave a history of the 70/30 school/municipal split for revenues coming in and going out. It does not include fixed costs. He also gave a description of the PILOT (Payment in lieu of Taxes) program, which is a payment to towns from the Dept. of Revenue for State-owned land. The State owns approximately 25% of the land in Douglas.
The CIC reviewed the complete Capital Improvement List and the lists submitted by the Police, Fire and School Depts. Ms. Mosczynski feels the CIC should recommend all the items on the submitted lists that have been on the Capital Improvement List, plus the security system updates at the high school and primary school, and the computer software at the Police and Fire Depts. ($3,500). Mr. Auger strongly supports the computer software updates. He stated that some of the police firearms have been malfunctioning. Ms. Chesebrough would like to see some of the grant money go towards the Municipal Center’s HVAC project.
Ms. Mosczynski made a motion to recommend to the Board of Selectmen to fund the following from the $165,000 Mass. Office of Travel and Tourism grant: the top four Capital items in Public Safety and all items requested by the School Dept. for a total of $160,500, with the remaining $4,500 to be applied towards Police firearms. Mr. Furno seconded the motion. Vote: Aye-4, No-1.

2. Discuss Capital Process for Fiscal Year 2017
Mr. Vinson would like to start meeting with department heads in January. Mr. Guzinski will ask department heads to submit if a capital request has an impact on public safety and how many years an item has been requested.

3. Old/New Business
Old Business: There was no discussion.
New Business: Mr. Guzinski stated that Adam Furno, Facilities Director has agreed to join the CIC. At-large seats have been advertised for three years.
The next meeting will be January 21, 2016 at 1:00 PM. Reorganization will be done at that time.

4. Adjournment
Ms. Mosczynski made a motion to adjourn the meeting at 1:48 PM. Mr. Furno seconded the motion. Vote: Unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 481
Joined: Thu Jan 12, 2012 8:56 pm

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