BOS - December 15, 2009

BOS - December 15, 2009

Postby Suzanne Kane » Fri Dec 11, 2009 7:50 am

Board of Selectmen
Agenda
December 15, 2009

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Appointment – Weighers, Measurers & Surveyors of Commodities

7:10 pm
2. Change of Hours – Whitinsville Fish & Game

7:20 pm
3. Appointment – Open Space

4. License Renewals – All others

5. Personnel Policies – 2nd Review

6. 11 Town Initiative Letter of Support

7. Approve OPM for School Building Project

8. Minutes: December 1, 2009

9. Administrator’s Report

10. Old / New Business

11. Executive Session – Personnel/Contract Negotiation

12. Adjournment
____________________________________________________________________________________
Future Agenda Items

TBD:
Policies; Fire Study; EDC; Update Master Plan; Anonymous Letter Policy
____________________________________________________________________________________
____________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
DECEMBER 15, 2009
Approved January 5, 2010


• Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Jim Pyne, Bill Harney, Curtis Waters, Ruth Vecchione (T&G), Tom Mattson (Tribune).

• Chairman’s Announcements
Mr. Hughes whished everyone happy holidays.

• Citizen’s Forum No citizens came forward.

1. Appointment – Weighers, Measurers & Surveyors of Commodities
In the agenda are various memos and correspondence regarding Weighers, Measurers and Surveyors of Commodities as well as a copy of Mass General Law Chapter 41, Section 85.
Mr. Pyne joined the meeting. Ms. Kane discussed the positions. Mr. Medeiros made a motion to appoint Christine Pacheco, Tammie Talvy, Marlen Pyne, and James Pyne to the corresponding terms as outlined in the memo from Suzanne Kane. Mr. Cohen seconded the motion. All – Aye.

2. Change of Hours – Whitinsville Fish & Game
In the agenda are memos from Ms. Kane dated December 7, and November 24, 2009, a memo from Chief Foley dated December 8, 2009, a copy of State Liquor Sales Hours Chapter 138, a letter from Mr. True dated November 3, 2009 and Whitinsville Fish & Game Club Board Meeting Minutes dated November 2, 2009.
Ms. Kane discussed the change of hours request from Whitinsville Fish & Game and Chief Foleys recommendation to have the hours correspond with those of Beagle Club. She indicated that included in the packet is what the State allows. It was noted that Chief Foley has made this recommendation from a management point of view as far as enforcement. Mr. Harney from Whitinsville Fish & Game joined the meeting to discuss the reasons for their change in hours request. Some discussion held. Mr. Medeiros made a motion to approve the hours as follows: Sunday – 12:00 to 12:00, Monday through Friday – 11:00 to 12:00, Saturday – 10:00 to 12:00. Mr. Bombara seconded the motion. All – Aye.

3. Appointment – Open Space
In the agenda are various memos regarding the Open Space Appointment as well as the application of Curtis Waters.
Ms. Kane discussed the appointment to Open Space. Discussion held. Mr. Medeiros made motion to appoint Curtis Waters to the Open Space Committee for a term ending June 30, 2010. Mr. Cohen seconded. All – Aye.

4. License Renewals – All others
In the agenda are memos from Ms. Kane dated December 10, 2009 regarding Common Vic. – 2010, Class II – 2010, Auto Amusement – 2010, and Entertainment Lic. - 2010.
Ms. Kane discussed the status of the license renewals. Mr. Cohen made a motion to approve the Common Vic. License Renewals with the recommendations from the Fire Department and an updated Business Certificate from Jumbo Doughnuts. Mr. Medeiros seconded the motion. All – Aye. Mr. Cohen made a motion to approve the renewals of Class II Licenses with the recommendations from the Fire Department and contingent upon T. J. LaPan submitting the rest of his paperwork. Ms. Brouillette seconded the motion. All – Aye. Mr. Bombara made a motion to approve the Auto Amusement License Renewals as presented. Mr. Medeiros seconded the motion. All – Aye. Mr. Cohen made a motion to approve the Entertainment License Renewals as presented for 2010. Mr. Medeiros seconded the motion. All – Aye.

5. Personnel Policies – 2nd Review
In the agenda is a memo from Mr. Guzinski dated December 10, 2009.
Mr. Guzinski discussed the Personnel Policies and the changes included in the packet which were at the recommendation of Town counsel.

6. 11 Town Initiative Letter of Support
In the agenda is a letter from Mr. Hughes to Senator dated December 15, 2009.
Mr. Guzinski discussed the 11 Town Letter of Support included in the packet. Mr. Medeiros made a motion to sign the document and endorse Economic Development Council in the assessment as proposed. Mr. Cohen seconded. All – Aye.

7. Approve OPM for School Building Project
In the agenda is a memo from Mr. Guzinski dated December 10, 2009.
Mr. Guzinski discussed the work of the School Building Committee’s in completing the process of selecting an Owners Project Manager for the Douglas Intermediate School Project. He noted the MSBA is having a meeting in regard to the approval of OPMs in January and the deadline for materials submitted is the end of this week. The ranking process was discussed. Ms. Brouillette made a motion to authorize the School Building Committee to negotiate a contract with Heery International Inc. Mr. Medeiros seconded the motion. All – Aye.

8. Minutes: December 1, 2009
December 1, 2009: Ms. Brouillette made a motion to approve the meeting minutes of December 1, 2009 as presented. Mr. Cohen seconded the motion. Aye – 4, Scott Medeiros Abstained – 1. Motion carried.

9. Administrator’s Report
In the agenda is a memo from Mr. Guzinski dated December 16, 2009.
Mr. Guzinski discussed the draft budget message and time line included in the packet.
He noted he has included language in the letter to ask all department heads to submit a level funded budget showing the necessary changes to operations needed to keep those funding levels at 2010 levels.
Mr. Guzinski noted that the Fire Chief is working on the grant application and reducing the request from 6 to 3 firefighters. He discussed the timeline for this process. A final copy of the grant should be available in the next few days for the Board’s review.
Mr. Guzinski noted that a letter was received from the Massachusetts Local Insurance Association notifying that the Highway Department has been awarded a grant for $5,000 for the purchase of an emergency response trailer.

10. Old/New Business
There was no Old or New Business.

11. Executive Session – Personnel/Contract Negotiation
Mr. Cohen made a motion to enter into Executive Session at 7:40 PM for the purpose of personnel/contract negotiations and to return to Regular Session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye. Mr. Cohen made a motion to come out of Executive Session for the purpose of adjournment at 8:33 PM. Mr. Medeiros seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.

12. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 8:33 PM. Mr. Medeiros seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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