Personnel Minutes 2012-04-17

Moderator: BettyAnn

Personnel Minutes 2012-04-17

Postby BettyAnn » Mon Jun 04, 2012 12:43 pm

DOUGLAS PERSONNEL BOARD

April 17, 2012

Members Present: Ellie Chesebrough, Debby Heinz, Kristen Stevens, Michael Yacino, BettyAnn McCallum
Non-members: Mike Guzinski, Marleen Bacon, Jane Alger, Jeanne Lovett, Bill Cundiff

 MEETING MINUTE TAKER: Bill and Mike have not finished the job description for this position, but will work on it for our May meeting.

 EVALUATION FORMS: The Board reviewed the evaluation form that the subcommittee submitted. Ellie suggested that the date to have performance evaluations done be changed from December 31st to November 30th. The Board felt this new form was far superior to the one presently being used. It was suggested that a workshop be held for department heads to explain the new form.
VOTE: THE BOARD VOTED UNANIMOUSLY TO ACCEPT THE NEW PERFORMANCE EVALUATION FORM.

 LONGEVITY: The subcommittee did not have figures available at this time for how much a longevity plan would cost. They will try to have them for our May meeting.

 ORGANIZATIONAL CHART: Mike provided us with a color copy of the town’s organizational chart; however, since the Special Act was adopted, most appointments are done by the Administrator and not by the Board of Selectmen.

 COMPENSATION CHART: Jeanne and Mike provided the Board with an updated compensation chart which reflected some of the rating changes. Mike suggested that the FY12 chart be used with only 3 changes because budgets have been done and there are serious money constraints. This will make it unnecessary to add an OA6 category to the schedule at this time.
VOTE: THE BOARD VOTED UNANIMOUSLY TO ACCEPT THE FY13 COMPENSATION CHART TO REFLECT THE FOLLOWING CHANGES ONLY--DELETE POSITIONS THAT NO LONGER EXIST AND UPGRADE THESE POSITIONS:
ADMINISTRATIVE SEC. TO COMM. DEV. FROM OA3 TO OA4
ADMINISTRATIVE ASST. TO ASSESSORS FROM OA3 TO OA4
ADMIN. SUPER. TO BOARD OF HEALTH FROM OA4 TO OA5

 RICK COLONERO: At our last meeting, Rick Colonero had requested job descriptions, ratings and dates for positions that had been rerated prior to 2009. BettyAnn provided Mike with a complete set of minutes from 2000 to 2012 and her folder of position ratings. She also gave Mike the original rating of Rick’s position by MMA Consulting in 2000, which scored his position at 210 with a grade of PM-3. The new score our Board gave was 250 with a grade of PM-4.
 SPECIAL ACT: Ellie, Debby, Kristen and BettyAnn attended the Selectmen’s meeting on April 10th which was attended by Rich Bowen, Town Counsel. The Special Act of 2010 which made Mike Town Administrator also gave him power over personnel matters. Jeff Laporte suggested that Mike could delegate some or all of that power to the present Personnel Board and Town Counsel concurred. As yet, Mike has not made a decision on this.

 POSITION RATINGS: The Board discussed changing the points given to employees who work with confidential materials. It was decided that no points would be given to employees who work with no confidential materials and that the next score would be a 10, etc. It was agreed that this would be fairer than giving 5 points to individuals who have no contact with confidential information. This will be revisited when we go over the entire list of positions. The problem of how to rate combinations of education and experience was also brought up and Ellie will work on this. BettyAnn suggested that perhaps we could come up with a formula to use.

 NEXT MEETING: Tuesday, May 15th, 2012, at 2:00 p.m. Debby will post.

 AGENDA FOR NEXT MEETING: Topics for the next meeting will include the job description for the Meeting Minute Taker, final compensation chart, longevity, confidentiality rating, education and experience ratings and Mike’s decision concerning the Special Act.
BettyAnn
Moderator
Moderator
 
Posts: 74
Joined: Thu May 26, 2005 9:44 am

Return to Personnel Board Meetings

Who is online

Users browsing this forum: No registered users and 3 guests

cron