January 15, 2015 Capital Meeting

January 15, 2015 Capital Meeting

Postby Mary Wright » Mon Feb 16, 2015 4:54 pm

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
January 15, 2015

A meeting of the Capital Improvement Committee (CIC) was held on January 15, 2015 in the Municipal Center Resource Room. Mr. Vinson called the meeting to order at 2:05 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Paula Brouillette, Ellie Chesebrough, John Furno, Shirley Mosczynski
NON-VOTING: Mike Guzinski (Town Administrator)
ABSENT: Brandon Auger (Unexcused), Don Gonynor (Vice Chairman)

1. Review FY16 Capital Request Forms Submitted by the following Departments
Police-Chief Patrick Foley and Lt. Nick Miglionico joined the meeting. Chief Foley presented three requests. One is for a new station at a cost of approximately $6 million. In the last 10 years, the sewer has backed up into the station three times. The main walkway floods the lobby and dispatch areas during heavy rains. The heating system is poor and the windows are drafty. There is no heat in the cell block area. The walls are becoming porous.
For the last 10 years, the Police Dept. has used a Windows XP based Live Scan Fingerprint system. The system is now obsolete and will not be allowed in the State’s network. A new system would be the Chief’s top priority.
With all the problems they are having at the state park, the Chief feels it would be beneficial to have Tasers to disarm situations. In the last three months, they have had to bring in S.W.A.T. teams to domestic situations. A discussion was held regarding DCR and the state park.
The Chief and Lt. left the meeting.
Building Dept.-Adam Furno joined the meeting. He gave an update on the Municipal Center gym roof, windows and boiler project. The Buildings Facility Construction Committee (BFCC) has recommended an architect to the Board of Selectmen (BOS).
Mr. Furno’s first priority is for a fire alarm system panel for the Town Hall. The current one is no longer under contract. It is from 1978 and parts can no longer be found.
Second priority is for air duct cleaning for the Municipal Center. These ducts are separate from the boiler system. They have never been cleaned.
Third priority is replacement of the 13 large gym windows. The gym can no longer retain heat. Mr. Furno is suggesting double-walled plastic replacements. There is lead and asbestos on the old windows.
Fourth priority is for repair of masonry for the Municipal Center. Mr. Furno has been working on some of these issues. He has worked on the main entrance. The walkways and parapet are breaking apart.
Fifth priority is replacement of the Post Office/Senior Center windows and doors. The lease for the Post Office is up in June, and Mr. Furno feels that this will be an issue with renewing the lease. The Senior Center door has trouble closing because it is shifting. Some windows are so drafty that they have been boarded up.
Sixth priority is paving the Post Office parking lot. The lot has a lot of broken sections. It is past the point of patching and needs to be paved.
Seventh priority is replacement of the Police Dept. windows and doors. Mr. Furno’s quote is incorrect. It should say $50,000, not $35,000 because the original estimate did not include the side windows. The windows were done in 1992.
Eighth priority is for the Municipal Center electrical system for FY18. The panels are patch-worked. Most offices do not have enough outlets. Breakers are often tripped.
Ninth priority is a Municipal Center roof. The current roof will be twenty years old in FY18 and it has been patched several times.
Tenth priority is air conditioning units for the first floor. These units are twenty-five years old.
Eleventh priority is to pave the Municipal Center parking lot.
Twelfth priority is the elevator wing roof. It will be twenty years old in FY19.
A discussion was held regarding how to fund capital projects. Ms. Brouillette feels that Douglas may need $500,000 on an annual basis for maintenance. Mr. Guzinski stated that Gov. Baker released approximately $183,000 in Chapter 90 money for Douglas when he took office, however this money is solely for roads. The oil budget and natural gas were discussed.
Mr. Furno left the meeting.
Highway Dept.-John Furno joined the meeting as Highway Dept. Superintendent. He did not put replacement of the Highway garage on the capital list. Equipment is stored outside. The sand pile is not under cover. Ms. Mosczynski asked for the garage to be added to his capital list for documentation purposes.
Mr. Furno’s first priority is to replace the 1962 brush chipper. It is no longer in service. It does not have any safety features. A new chipper would greatly expedite clean up and could last at least 20 years.
Second priority is for a roof for the front garage. They have lost some asphalt shingles over the winter. Mr. Furno will look for a less expensive 5-7 year fix.
Third priority is to replace the 1996 truck and Vactor catch basin truck with one Stetco clamshell catch basin dump truck, which can also be used as a sander. Total savings would be $234,000.
Fourth priority is to replace the 2007 one-ton dump truck. It has 71,000 miles on it now with a ten-year useful life.
Fifth priority is to replace the 2008 one-ton dump truck.
Sixth priority is to replace the 1964 military jack hammer.
Seventh priority is to replace the 1997 dump truck. Mr. Furno just spent $6,000 on the transmission.

2. Discuss FY16 Draft Capital Plan
This discussion was moved to the next meeting. Mr. Guzinski will take the current plan from the last Annual Town Meeting flyer, update it with the updated requests, and email it to the Committee members.


3. Discuss Capital Project Rating Sheet
Mr. Vinson has a draft rating sheet from Mr. Gonynor. It was decided for each member to cross check Mr. Gonynor’s sheet with the current rating sheet and discuss at the next meeting.

4. Approve Minutes of December 18, 2014
Ms. Mosczynski made a motion to approve the December 18, 2014 Capital Improvement Committee meeting minutes as presented. Ms. Chesebrough seconded the motion. Vote: Unanimous.

5. Other Business
Mr. Guzinski is in the process of working with the Building Commissioner, Adam Furno and Mr. Cundiff regarding the fire suppression system on the second floor of the Municipal Center. The total cost could be as high as $200,000. They are looking at getting a waiver from the State. Mr. Guzinski is hoping they will get a hearing in the next couple of months.
Mr. Guzinski stated that the BOS discussed the question from the Capital Committee regarding the percentage of funding for capital projects that should come from enterprise funds. The BOS did not think that this could be answered as a “one-size-fits- all”. Their recommendation was that, for any department, board, or committee that has a significant funding source other than the General Fund, to put in their budget request the percentage they feel should be funded by the General Fund, defend that, and for the Capital Committee to review the issue and make a recommendation to the Finance Committee and BOS. Whether or not a department has a funding source should be asked on the Rating Sheet. Mr. Guzinski stated that a revised questionnaire can still be sent to departments that have alternate funding sources. A discussion was held including who should establish the policies and who should bear the burden of funding a capital project. Ms. Brouillette would like to know how other communities handle funding for capital projects from enterprise funds.
At the next meeting on January 29, 2015, the Committee would like to ask the School Dept. and the Fire Dept. to attend.
Mr. Guzinski has asked the new School Superintendent, Norm Yvon, to ask if someone would like to represent the School Dept. on the Capital Committee.

    6. Adjournment
    Ms. Mosczynski made a motion to adjourn the meeting at 3:45 PM. Ms. Brouillette seconded the motion. Vote: Unanimous.

    Respectfully submitted,


    Mary Wright
    Recording Secretary
    Mary Wright
     
    Posts: 481
    Joined: Thu Jan 12, 2012 8:56 pm

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