February 26, 2015 Capital Meeting

February 26, 2015 Capital Meeting

Postby Mary Wright » Mon Apr 13, 2015 8:46 pm

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
February 26, 2015

A meeting of the Capital Improvement Committee (CIC) was held on February 26, 2015 in the Municipal Center Resource Room. Mr. Vinson called the meeting to order at 2:13 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Paula Brouillette, Ellie Chesebrough, Don Gonynor (Vice Chairman), Shirley Mosczynski
NON-VOTING: Mike Guzinski (Town Administrator)
ABSENT: Brandon Auger (Excused), John Furno (Excused)

1. Approve Minutes of February 12, 2015
Ms. Mosczynski made a motion to approve the February 12, 2015 Capital Improvement Committee meeting minutes as amended. Ms. Brouillette seconded the motion. Vote: Unanimous.

2. Review FY16 Capital Request Forms Submitted by the following Departments
Water & Sewer
Bob Sullivan joined the meeting. The first project on his list is to clean, sandblast and paint the tank on Church Street at a cost of $250,000. This tank also provides water for fire protection for the Town.
Regarding the Board of Selectmen’s (BOS) response as to how capital projects for departments with enterprise funds are funded, Mr. Guzinski stated that the BOS recommended that the Committee review each proposal on a case-by-case basis to determine how much funding from the General Fund it may deserve. Those departments should give justification as to why their capital projects should be funded outside their enterprise fund. Ms. Brouillette feels an elected board(s) should have a discussion and develop a plan as to how to fund Water & Sewer projects going forward.
Mr. Sullivan explained how certain improvements/maintenance benefit the whole Town with water for fire protection and adding the ability to handle a large volume of water if a large commercial water user were to move into Town. A lengthy discussion was held. Mr. Gonynor stated that Water & Sewer, and many of the other departments with other sources of revenue, are not large enough systems to generate enough money for their construction needs.
Mr. Sullivan spoke about his request for a Radio Read Program. A unit is installed in vehicle and as you drive by each house, the meter is read. The whole town can be read in a few hours. Another level to this program would be a fixed base where meters can be read 24hrs/day, 365 days/year. If the radios for the meters are purchased up front, the drive gun and software will be free, which would be a $25,000 savings. Another option would be to could contract with Whitinsville to read the meters and therefore avoid the $80,000 for the truck unit.
Another Water & Sewer request would be to replace the 6” water line on Gilboa Street. The plans show an 8” pipe, but it is only a 6”.
Another request is to create a Waste Water Master Plan, similar to the Water System 20-Year Master Plan. The plan would look at the priorities for expansion, capacities, and projects for the next twenty years. A discussion was held regarding the current waste water system’s capacity.
Mr. Sullivan stated that Water & Sewer sets aside $50,000/year into Retained Earnings for capital projects. He said that they are talking about doing a rate study this year and every three to five years to re-evaluate the rates.
All the Water debt was refinanced along with the School Building Project. Ms. Brouillette suggested a small borrowing to take care of some of these projects.
Ms. Mosczynski asked Mr. Sullivan to provide the Committee with the amount of savings to the Town if Water & Sewer were to implement the Radio Read Program.
Mr. Sullivan left the meeting.

3. Discuss Capital Project Rating Sheet
Mr. Gonynor looked at everything that Mr. Guzinski and Suzanne Kane collected from other towns. Some items he suggested added to or improving on their rating sheet were Quality of Life, Grants and Funding, Longevity (broken down by years), Urgency, Public Health and Safety. He also feels that department heads should be asked if the request is a mandatory issue, if there are laws mandating the request, or is it a new request. Ms. Brouillette would add Degree of Difficulty and Quality of Project Plan to the Committee’s rating sheet.
The Capital Request forms need to be filled out completely by the department heads. The Committee liked the format of Georgetown’s Capital Request packet. Debt Exclusion projects should be separated out for when borrowing is feasible, and discussions in front of this Committee should be just for projects for the upcoming fiscal year.

4. Other Business
The Library will be asked to present at the next meeting, which will be March 5, 2015 at 2:00 PM. The full rating meeting will be March 26, 2015 at 2:00 PM.

5. Adjournment
Mr. Gonynor made a motion to adjourn the meeting at 3:24 PM. Ms. Mosczynski seconded the motion. Vote: Unanimous.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
Posts: 478
Joined: Thu Jan 12, 2012 8:56 pm

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