March 17, 2016 Capital Improvement Committee

March 17, 2016 Capital Improvement Committee

Postby Mary Wright » Sun Feb 26, 2017 7:28 am

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
March 17, 2016

A meeting of the Capital Improvement Committee (CIC) was held on Thursday, March 17, 2016 at the Municipal Center. Mr. Vinson called the meeting to order at 1:05 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Brandon Auger, Ellie Chesebrough, Adam Furno, John Furno, Shirley Mosczynski
ABSENT: Don Gonynor (Vice Chairman-Excused), Melissa Morrison (Excused)
NON-VOTING: Norm Yvon (School Superintendent), Cortney Keegan (School Business Manager), Michael Guzinski (Town Administrator), Jeanne Lovett (Finance Director)

1. Rank and Vote Recommendations on Fiscal Year 2017 Capital Project Requests
Mr. Guzinski spoke about revenues and funding. He stated that Tuesday, the Board of Selectmen (BOS) agreed to put an operational override forward at May’s Town Meeting and at Town election. Mr. Guzinski is very concerned about the Town’s inability to keep up with extraordinary building maintenance. He has spoken with Ms. Lovett about asking the BOS to put $150,000-$200,000 on the override for extraordinary maintenance. A dedicated account would be set up within the Operational Budget to collect these funds on a yearly basis for that specific purpose. Mr. Guzinski will be presenting this idea to the BOS next Tuesday. Mr. Yvon stated that the School Committee recently voted to put forth a request for a $1.8 million override for the schools. A discussion was held.
The revenues available for FY17 for capital projects are $72,000 within the budget, plus $50,000 in Free Cash for a total of $122,000.
Mr. Guzinski handed out new rating sheets that include a ranking for public health and safety.
The Committee discussed and ranked each request. The renovation of the second floor of the Municipal Center was not ranked because it may be funded at the spring Town Meeting. Also funded outside of the $122,000 are the painting of the Post Office, cable playback and studio equipment, and the rescue pumper and catch basin truck (if a 5-year $704,000 debt exclusion is passed).
The capital requests were ranked as follows: painting of Church Street water tank, Municipal Center gym window replacement, masonry repair to the Municipal Center parapet, Highway Dept. roof replacement, Water/Sewer Master Plan, Police Dept. IT server, Highway Dept. front end snowblower attachment, Fire Dept. washer/dryer/extractor, Municipal Center air duct cleaning and high school I-beam painting.
It was decided to fund the following capital requests: painting of Church Street water tank ($50,000), masonry repair to the Municipal Center parapet ($24,000), Highway Dept. roof replacement ($19,000), Police Dept. IT server ($11,500), and Municipal Center air duct cleaning ($15,000) for a total of $119,500.
Ms. Mosczynski made a motion to recommend the items to Town Meeting for funding in the following order: Water/Sewer painting of Church Street water tank ($50,000), masonry repair to the Municipal Center parapet ($24,000), Highway Dept. roof replacement ($19,000), Police Dept. IT server ($11,500), and Municipal Center air duct cleaning ($15,000) for a total of $119,500, and also to recommend the Post Office painting and the two cable items to be funded from other sources. Mr. John Furno seconded the motion. Vote: Unanimous.

2. Capital Projects Update
Mr. Guzinski updated the Committee on the HVAC project at the Municipal Center. Most of the asbestos has been removed. The old furnace has been removed.
Most if not all the items requested for the Police Dept. and Fire Dept. from the Travel and Tourism Grant have been ordered. Mr. Auger stated that the Live Scan Fingerprint system is up and running and is being used daily.

3. Approve Minutes of March 10, 2016
Approval of the March 10, 2016 Capital Improvement Committee meeting was deferred to the next meeting.

4. Old/New Business:
It was decided to not schedule a meeting before Town Meeting, unless the BOS requests a meeting or unless there is a need.

5. Adjournment:
Ms. Mosczynski made a motion at 3:09 PM to adjourn. Mr. John Furno seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
 
Posts: 460
Joined: Thu Jan 12, 2012 8:56 pm

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