February 16, 2017 Capital Improvement Committee

February 16, 2017 Capital Improvement Committee

Postby Mary Wright » Mon Oct 09, 2017 7:33 am

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
February 16, 2017

A meeting of the Capital Improvement Committee (CIC) was held on Thursday, February 16, 2017 at the Municipal Center. Mr. Guzinski called the meeting to order at 1:00 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Brett Argall, Brandon Auger, Ellie Chesebrough,
Adam Furno, John Furno (Vice Chairman), Shirley Mosczynski (left 1:45 PM)
ABSENT: NON-VOTING: Michael Guzinski (Town Administrator)

1. Reorganization
Ms. Mosczynski made a motion to nominate Kent Vinson as Chairman of the Capital Improvement Committee. Mr. John Furno seconded the motion. Vote: Unanimous.
Ms. Mosczynski made a motion to close the nominations for Chairman. Mr. John Furno seconded the motion. Vote: Unanimous.
Mr. Vinson took over as Chairman of the meeting.
Ms. Mosczynski made a motion to nominate John Furno as Vice Chairman of the Capital Improvement Committee. Mr. Adam Furno seconded the motion. Vote: Unanimous.
Ms. Mosczynski made a motion to close the nominations for Vice Chairman. Mr. Adam Furno seconded the motion. Vote: Unanimous.

2. Approve Minutes of March 10 & March 17, 2016:
Mr. John Furno made a motion to approve the March 10 and March 17, 2016 Capital Improvement Committee meeting minutes as amended. Mr. Auger seconded the motion. Vote: Unanimous.

3. Discuss CIC Meeting Schedule:
It was decided that the next CIC meetings will be March 2, March 8, and March 23, 2017 at 1:00 PM. The departments invited to present on March 2 will be School, Fire and Police, and on March 8 will be Water/Sewer and a preliminary ranking of capital requests will be done.

4. Departmental Review of Capital Project Requests:
Mr. Guzinski stated that the financial picture of the Town has not improved. Blackstone Valley Tech (BVT) enrollment has increased by fifteen students, and there will be increases in health insurance and pension costs. Spending in Snow & Ice is approaching $300,000. Total available new revenue for next year is approximately $400,000. The Free Cash number was healthy at approximately $1.2 million, and Mr. Guzinski will be meeting with the Finance Director to determine a reasonable amount of Free Cash to dedicate to capital projects. For the next meeting, Mr. Guzinski will have an update on last year’s approved capital projects.
- Highway Department
Mr. John Furno stated that the roof of the Highway garage is completed and the new truck, approved at the fall Town Meeting, has been ordered will be delivered to the dealer in mid-March. It will be in service in approximately three months to allow for time for the plow, sander and catch basin cleaner to be added to the truck.
Mr. John Furno listed his capital requests in the following order of priority (planned out for five years): a 51”-wide snow blower attachment for the sidewalk tractor ($15,000), replacement of the large snow blower attachment for the John Deere payloader ($85,000), replacement of two 1-ton dump trucks ($53,000 each), replace ’97 catch basin truck with plow and sander ($171,000), brush chipper ($49,000), portable air compressor ($20,000), Highway garage, and replacement of the 2001 dump truck with plow and sander.
Mr. John Furno will look into the cost to rent a portable air compressor approximately a dozen times/year. He will also talk with Water/Sewer to see if they would contribute to the cost.
Mr. John Furno stated that the Highway garage was built in 1931. Windows are drafty and leaky. The garage is not large enough to store all of the equipment, and vehicles are being stored outside. A discussion was held.
A discussion was held regarding plowing sidewalks. Students that live within one mile of the school need to walk to the Methodist church to take the bus. The sidewalks downtown are within one mile of the school and are a priority to be plowed for safety reasons. It was decided to discuss sidewalk plowing further with the School Dept. Mr. Guzinski asked Mr. John Furno to ask surrounding communities what their zone of sidewalk clearing is and the costs.
- Building & Facilities
Mr. Adam Furno cautioned that his estimates do not include resolution of any issues that may be discovered doing any of these projects. He listed his capital requests in the following order of priority: fire alarm system ($71,000), Municipal Center first floor windows, gym windows ($90,000), architectural plans for renovations of first and second floors of the Municipal Center ($25,000), replacement of the main roof of the Municipal Center ($310,000), Police Dept. windows, Police Dept. and Municipal Center air conditioning replacement, Post Office and Senior Center air conditioning, Post Office and Senior Center windows, Municipal Center heat and air conditioning, Municipal Center first floor electrical system, Municipal Center second floor renovation, Post Office parking lot reclamation and paving ($45,000), Municipal Center and Police Dept. parking lot and drainage ($145,000), and elevator wing roof ($60,000).
Mr. Guzinski stated that there is $125,000 available for Municipal Center windows, and they are going out to bid to try to replace as many windows as possible. Discussions were held regarding the costs for projects that go out to bid.
Mr. Guzinski spoke about the challenges relating to renovating space for the Municipal Building. The second floor may need a sprinkler system, which may need a new water line from the street.
Mr. Guzinski suggested placing an article for $25,000 on the Town Meeting warrant to pay for consulting to look at all the projects in order to price them accurately.
Mr. Adam Furno explained what is required of the Town regarding maintenance of the Post Office due to the lease agreement. If an official complaint is filed, the Town is required to fix the problem in a specified number of days. The Town receives $49,000/year in rent for the Post Office.

5. Old/New Business:
There was no discussion.

6. Adjournment:
Mr. John Furno made a motion at 2:04 PM to adjourn. Mr. Auger seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
 
Posts: 452
Joined: Thu Jan 12, 2012 8:56 pm

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