October 10, 2017 Finance Committee meeting

October 10, 2017 Finance Committee meeting

Postby Mary Wright » Tue Jan 30, 2018 6:23 pm

FINANCE COMMITTEE MEETING
TUESDAY, OCTOBER 10, 2017

A meeting of the Finance Committee (FC) was held on Tuesday, October 10, 2017 in the Municipal Center. Mr. Hogan called the meeting to order at 7:05 PM.

ATTENDANCE:
PRESENT: Ryan Hogan (Chair), Eric Chamberland, Pamela Holmes, Howard D’Amico (Vice Chair), Carol Gogolinski
ABSENT: Michael Hutnak (Excused), Cynthia Shurick (Excused)
NON-VOTING: Matt Wojcik (Town Administrator), Jeanne Lovett (Finance Director)

1. RESERVE FUND TRANSFER
Ambulance Reporting Software
Chief Kent Vinson and Lt. Tony Worster joined the meeting. Chief Vinson stated that two weeks ago, the department received a letter from Zoll stating that they were terminating their contract in 60 days. They have received three quotes. They would like to go with AmbuPro. AmbuPro has demonstrated their software to the department. The first year would cost $12,000, which includes installation and the first year maintenance. Then for the next two years it would cost $4,845, which is twice what they currently pay. Pricing is guaranteed for three years. The price includes four licenses and the device is portable. AmbuPro has 197 municipalities and they retain 98.9% of their customers.
Mr. Wojcik explained that the data that is put into the software is stored by EF Recovery. The billing company uses the data to collect payments for the ambulance. AmbuPro’s software will integrate with the Police Department’s dispatch software.
The department is asking for a Reserve Fund transfer of $12,000 to acquire software as quickly as possible so as not to have an interruption in ambulance billing.
Ms. Holmes stated that it is currently difficult to fund the ambulance. She asked how this cost will work into the budget and where is the additional money for set up going to come from. Lt. Worster replied that without software, ambulance calls cannot be billed and the State requirements for data cannot be met. There are no State grants available to purchase this software.
Mr. Wojcik stated that there needs to be an appropriation and that takes time. The Ambulance was given a 60-day notice, however the Town really only has 30 days. An official procurement will be done after the appropriation.
Mr. Chamberland made a motion to approve a transfer of $12,000 from the Reserve Fund to the Ambulance Expense Fund. Mr. D’Amico seconded the motion. Vote: Unanimous.

2. SPECIAL TOWN MEETING WARRANT
Article 1-FY18 Budget Transfer/Amendments. This is a balancing article. New Growth is currently estimated at $150,000; $100,000 was budgeted. Ms. Lovett reviewed each line of the article. The Police Chief is retiring and his remaining vacation time needs to be paid out.
Ms. Holmes made a motion to recommend Article 1 to the Special Town Meeting as written. Mr. Chamberland seconded the motion. Vote: Unanimous.
Article 2-Transfer from Free Cash to the OPEB account. This is money remaining from the close-out of the HRA account.
Ms. Holmes made a motion to recommend Article 2 to the Special Town Meeting as written. Ms. Gogolinski seconded the motion. Vote: Unanimous.
Article 3-Capital Projects. The proceeds from the boiler fire were not received in time for the Annual Town Meeting, so $75,000 was transferred to Free Cash to the HVAC project. The Town received $83,000. Now the money is being transferred from Free Cash to this capital project.
Chief Vinson stated that the Fire Department needs new cardiac monitors/defibrillators. The purchase of new monitors was brought to the Capital Committee last year as they were purchased in 2010 and are approaching the end of their useful life; however their purchase was not funded. In January, there was a recall on the batteries and then a subsequent recall on the device, such that use of the device could cause injury or death. The manufacturer’s answer to the recall was to stop production and discontinue the line of devices. Phillips will service the devices through 2022 and their loaner system is down. One manufacturer that the department is considering, Physio, has loaned them a device. There are currently only two companies that manufacture these devices, Physio and Zoll. The new devices are warrantied for one year and they have a life expectancy of 10 years.
The Capital Committee has recommended the purchase of new monitors.
Ms. Holmes made a motion to recommend Article 3 to the Special Town Meeting as written. Mr. Chamberland seconded the motion. Vote: Unanimous.
Article 4-There are no prior bills. Ms. Holmes made a motion that the Finance Committee make no recommendation on Article 4. Ms. Gogolinski seconded the motion. Vote: Unanimous.
Articles 5 & 6-Money was transferred from the closed school building project to fund the purchase of the Highway catch basin cleaner truck/sander/plow and Fire rescue pumper.
Ms. Holmes made a motion to recommend Articles 5 & 6 to the Special Town Meeting as written. Mr. Chamberland seconded the motion. Vote: Unanimous.
Article 7-Gift of Land-43 Gilboa Street. Cheryl Vaidya, Treasurer/Collector joined the meeting. She gave a history of the parcel and the title. The owners have not paid taxes, the property is back in tax title and a new taking has been done. The only way to get clear title due to the title flaw is to take by eminent domain. No dollar amount has been assigned to the article. The property has not been appraised since 2014, when it was valued at $4,700. A discussion was held.
Ms. Holmes made a motion to postpone making a recommendation on Article 7 until the night of the Special Town Meeting. Ms. Gogolinski seconded the motion. Vote: Aye-4, No-Mr. D’Amico.
Article 8-Economic Development Initiative. Mr. Wojcik is not convinced that the Town’s decision makers support the work that has been done by the Worcester Business Development Corp. (WBDC) to this point. WBCD quoted $2,100 to focus on the economic development of town-owned properties. Mr. Wojcik will push back on that because he does not see the value in town-owned properties. He has asked WBDC for a market range study.
Mr. D’Amico stated that he has not yet seen anything concrete from WBDC. He asked Mr. Wojcik to quickly look for an alternative if the $2,100 does not get him what he is looking for. Mr. Hogan would like there to be a dedicated, experienced, focused grant writer. A discussion was held.
Mr. Chamberland made a motion to recommend Article 8 to the Special Town Meeting as written. Mr. D’Amico seconded the motion. Vote: Unanimous.
Article 9-Zoning Bylaw Amendment-Schedule of Use Regulation. William Cundiff, Town Engineer joined the meeting and stated that the Planning Board had a public hearing and voted to support and recommend the change. This change pertains to drive-through and drive-up windows. Currently, the Planning Board reviews a plan for safety, (site plan review) but the review used to be done by the Zoning Board of Appeals (ZBA). A drive-through/drive-up window requires a special permit from the ZBA. The ZBA considers traffic impacts, which overlaps with the Planning Board’s site plan review. This change will streamline the process for applicants and create consistency in the decision making process. The ZBA supports this change as well.
Mr. D’Amico made a motion to recommend Article 9 to the Special Town Meeting as written. Ms. Gogolinski seconded the motion. Vote: Unanimous.
Article 10-Subdivision Parcel Takings: Mr. Cundiff stated that the Planning Board has historically required that subdivision roadways receive a projection to the next abutting property to provide interconnectivity to other parcels. Within Brookside Estates and Royal Crest Drive, where the roadways have been accepted as public ways, they did not take four odd strips at the advice of Town Counsel because there was no paved road. The developers for each of these projects no longer exist; therefore taxes are not being paid. The point of these articles is to take these properties with a zero dollar transfer and acquire them to take them off the tax rolls and to allow future development within the Town. A discussion was held.
Currently the Planning Board requires easements over private property to allow interconnectivity in lieu of separate parcels.
Language is needed from Town Counsel for the motion.
Ms. Holmes made a motion to postpone making a recommendation on Article 10 until the night of the Special Town Meeting. Mr. Chamberland seconded the motion. Vote: Aye-4, No-Mr. D’Amico.

3. TOWN ADMINISTRATOR’S UPDATE
Mr. Wojcik stated that he and Mr. Chamberland were at the last Board of Selectmen’s (BOS) meeting. Mr. Wojcik felt the meeting was constructive. It was agreed that quarterly joint meetings of the BOS, Finance Committee and School Committee should go forward, provided there is a structured agenda. Mr. D’Amico is not in favor of quarterly meetings, but would like to meet more frequently. A discussion was held.
A majority of the Finance Committee was in agreement that they would like to participate in the quarterly joint meetings. Mr. Hogan asked the members to be prepared with a list of discussion items for these meetings. Ms. Holmes suggested that the School Committee be invited to a Finance Committee meeting.

4: REVIEW EXPENDITURE VOUCHERS

5. APPROVE MEETING MINUTES: April 11 & June 20, 2017
Ms. Holmes made a motion to approve the April 11, 2017 Finance Committee meeting minutes as amended. Mr. D’Amico seconded the motion. Vote: Aye-4, Mr. Chamberland abstained.
Mr. D’Amico made a motion to approve the June 20, 2017 Finance Committee meeting minutes as amended. Mr. Chamberland seconded the motion. Vote: Aye-4, Mr. Chamberland abstained.

6. OLD/NEW BUSINESS
Old Business: There was no old business.
New Business: It was decided that there will be Finance Committee meetings on the following dates: 11/6/17 (6:30 PM) and 12/12/17. It was decided to cancel the 10/24/17 meeting.
Mr. D’Amico asked Ms. Lovett to email the Committee if there are any changes on articles 7 & 10 before the Special Town Meeting.

7. ADJOURNMENT
Ms. Holmes made a motion at 9:29 PM to adjourn the Finance Committee meeting. Mr. Chamberland seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
 
Posts: 478
Joined: Thu Jan 12, 2012 8:56 pm

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