BoS - April 16, 2019

BoS - April 16, 2019

Postby Suzanne Kane » Thu Apr 11, 2019 12:32 pm

Board of Selectmen
Agenda
April 16, 2019
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Layout Hearing: Darling Way – Possible Vote(s)

2. Town Meeting Update w/Moderator and Clerk

3. Douglas Orchard & Farm Sign – Aaron Socrat – Possible Vote(s)

4. Themed Meals Proposal at Senior Center – Dick Skinner
- Possible Vote(s)

5. Fire Department Ambulance Fees – Possible Vote(s)

6. Approve & Sign Municipal Vulnerability Program Support Letter
Possible Vote(s)

7. Economic Development Committee Update Discussion

8. Approve Junk Dealer License Renewals – Possible Vote(s)

9. Update & Approve Agreement for Joint Negotiation & Purchase of Certain
Insurance Coverages – MA Strategic Health Group – Possible Vote(s)

10. Special Employee Designation under M.G.L. c238A – Board of Health
Engineer – Possible Vote(s)

11. Dispatch Overtime – Possible Vote(s)

12. Approve Proposed Cannabis License Application Form & Fee
– Possible Vote(s)

13. Open ATM & STM Warrants, remove Articles, Close Warrants – Possible Vote(s)

14. Assign Motions

15. Approve Minutes – Possible Vote(s)

16. Town Administrator’s Report

17. Old / New Business

18. Executive Session – Possible Litigation

19. Adjournment
______________________________________________________________________________________________
Future Agenda:

TBD
– Conservation Commission Application
______________________________________________________________________________________________
______________________________________________________________________________________________
April 16, 2019 - BoS Minutes.pdf
(174.02 KiB) Downloaded 124 times

BOARD OF SELECTMEN
MEETING MINUTES
April 16, 2019
APPROVED May 21, 2019


Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:03 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair-Absent), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Economic Development Commission: Brad Maltz (Chairman), Paul Peterson, Luke McNeil, Bob Minarik
Other Staff and Citizens: Jeanne Lovett (Finance Director), Fire Chief Kent Vinson, Aaron Socrat, Nick Socrat, Dick Skinner, Rob Wolf (New England Tech), Keith Menard (Moderator), Chris Furno (Town Clerk)

• Pledge of Allegiance (00:07)

• Chairman’s Announcements (00:27)
There were no announcements.

• Citizen’s Forum (00:29)
No one came forward.

1. 7:04 PM Layout Hearing-Darling Way-Possible Vote(s) (00:35)
In the packet is a memo from William Cundiff dated 4/12/19, maps, an Order of Taking dated 9/18/12, and other related materials.
Mr. Morse opened the public hearing, and he and Mr. Wojcik presented the background. A small area of Darling Way was inadvertently excluded from the last layout process.
Mr. Hughes made a motion at 7:07 PM to close the public hearing. Mr. Bonin seconded the motion. Vote: All-Aye.
Mr. Hughes made a motion to layout Darling Way as a public way, shown as Parcel A, 3,231.14 sq. ft. Audette Brothers, Inc. on a plan entitled “Darling Way, a Definitive Subdivision plan in Douglas, MA” prepared by Andrews Survey and Engineering dated 11/3/1995, recorded in the Worcester Registry of Deeds in plan book 700, plan 87 and on file with the Town Clerk. Mr. Bonin seconded the motion. Vote: All-Aye.


2. Town Meeting Update w/Moderator and Clerk (04:09)
In the packet are the Annual (ATM) and Special (STM) Town Meeting Warrants and related materials.
Mr. Menard and Ms. Furno joined the meeting. Ms. Lovett summarized Article 2 of the STM, which is needed as a result of the December refunding. Over $1 million was saved by the refunding. Article 4 is the funding for the new self-insured health insurance model. ATM Articles 5, 6 and 7 will be taken combined. Mr. Menard asked for a slide that explains the major changes to the classifications for Article 9. Mr. Wojcik explained the Personnel Bylaw amendment, which updates the bylaw to accommodate the Town Administrator Act and changes some verbiage to make it clear that part-time Town employees do not receive vacation. Mr. Wojcik explained that Article 14 removes some parcels from expedited permitting, and Article 15 designates expedited permitting for some different parcels. Mr. Wojcik explained the articles relating to zoning changes.
Mr. Menard spoke to the problems that the Finance Committee is having meeting the quorum. An article that will not be on the warrant is to decrease the size of the Finance Committee so as to reduce the quorum. Mr. Menard asked the public to consider volunteering for the Finance Committee. If someone does not join the committee by the fall Special Town Meeting, the membership may have to be reduced.

3. Douglas Orchard & Farm Sign-Aaron Socrat-Possible Vote(s) (25:00)
Aaron and Nick Socrat joined the meeting. Aaron Socrat presented one of two signs that have been made for Douglas Orchard. He asked for permission to place the signs across from the farmers market and at the corner of Rte. 16 and Southeast Main Street. The signs will be erected April 1 and come down for the season in mid-November. The Police Chief, Fire Chief, Town Engineer, the Highway Superintendent and the congregational church have no objections to the locations. Mr. Socrat still needs to get sign permits.
Douglas Orchard will be hosting the farmers market for 16 straight weeks starting June 15, 2019. Next Thursday, they will be planting a cherry tree at the Municipal Center for National Plant a Tree Day 12:30 PM – 1:00 PM.
Mr. Davis made a motion to approve the two sign locations for Douglas Orchard & Farm as presented. Mr. Bonin seconded the motion. Vote: All-Aye.

4. Themed Meals Proposal at Senior Center-Dick Skinner-Possible Vote(s) (33:09)
In the packet is a Themed Meals Proposal and Plan, Town of Douglas Policy for Use of Town Property/Facilities, and other related materials.
Mr. Skinner joined the meeting. He presented a copy of the menus. He is requesting a waiver from Town Bylaws so that the Senior Center can serve one beer or wine per person with the meal. Ms. Kane outlined the requirements for a special liquor license, including that the event must have a manager, alcohol can only be purchased from a certified ABCC vendor, and as soon as the event is over, all unused alcohol must be thrown away. The Senior Center would also need to obtain liquor liability insurance. Mr. Morse suggested Mr. Skinner seek advice from Tony St. Pierre. Holding the meals at the Sokol Club may also be an option.

5. Fire Department Ambulance Fees-Possible Vote(s) (40:10)
In the packet is an email from Christine Cellucci dated 3/22/19, Ambulance Rates, and related emails and materials.
Chief Vinson joined the meeting. He stated that legislation is likely to pass regarding Ambulance billing, which would lock rates starting July 1, 2019, and will only allow rates to be increased annually. A cap will be in place. There would be three rates: a BLS rate, ALS 1, and ALS 2. The mileage rate would stay the same. Chief Vinson and the billing company recommended the Medicare rate, plus 300 for 2019 starting July 1, 2019.
Mr. Hughes made a motion to increase the Ambulance Fees as presented. Mr. Davis seconded the motion. Vote: All-Aye.

6. Approve & Sign Municipal Vulnerability Program (MVP) Support Letter-Possible Vote(s) (46:14)
In the packet is a memo from William Cundiff dated 4/12/19, a draft letter of support, and related emails and materials.
Mr. Wojcik stated that the State MVP program is a grant supported activity to push municipalities to take steps in hazard mitigation to adjust for climate change and the related environmental changes. Mr. Wojcik and Mr. Cundiff are finding that many grant polices give extra points to municipalities participating in the MVP program. Mr. Wojcik disagrees with the State and feels these activities should be focused on the coastal communities.
The Town will need to do a hazard mitigation plan every few years. Douglas now owns a dam across from the Gilboa Street mill, therefore this program does have some applicability. Mr. Wojcik does not foresee that the adoption of the MVP would incur costs for the Town. Mr. Wojcik and Mr. Cundiff recommend that the BOS support signing the letter of support and designate Mr. Cundiff as Project Manager. A discussion was held.
Mr. Davis made a motion to apply for the Municipal Vulnerability Preparedness Program. Mr. Hughes seconded the motion. Vote: All-Aye.

7. Economic Development Commission (EDC)-Discussion (52:54)
In the packet is Article 7, section 1 of the bylaw and related materials.
Members of the EDC joined the meeting. Mr. Maltz spoke about the potential development on Davis Street. He said that the developer of the 1 million sq. ft. warehouse is in the middle of the two-week process of mapping the wetlands, therefore they will not have any real information until the time of Town Meeting. The developer will not come before the Board until they are sure they have all the information to move the project forward. The developer has majority site control, with one exclusion.
Mr. Maltz and Mr. Minarik have met with the Town of Uxbridge as some Uxbridge property abuts this potential development, and there may be some opportunities for Uxbridge as well. The EDC is still working with Water/Sewer Dept.
Regarding the ATM article to change the 1,500 ft. zone from RA to Industrial, Mr. Minarik said that at last week’s Planning Board meeting, the EDC decided to keep Hall Road zoned Residential so that the developer could not use that road for truck traffic.
Rob Wolf of New England Agricultural Technology joined the meeting. New England Agricultural Technology buys land sites and builds greenhouse facilities that they lease to cultivators. They have agreements with some property owners along Rte. 16. They have entered into an agreement for the Douglas Land Company 12-acre site. Mr. Wolf presented some renderings. The BOS would hold the host agreement with the cultivator; New England Agricultural would act as a landlord. Mr. Wolf has met with Mr. Cundiff.
Mr. Wolf stated that a 2,000 sq. ft. greenhouse can generate 300,000-400,000 lbs. of marijuana/year and could generate $600,000-$800,000 per building. The greenhouses can also be used for locally grown produce. A discussion was held.
Mr. Wolf will plan a formal presentation at a later date.

8. Approve Junk Dealer License Renewals-Possible Vote(s) (1:22:55)
In the packet is a list of Junk Dealer license holders and related materials.
Ms. Kane stated that all the applications are in. All inspections are completed and insurances are up to date.
Mr. Bonin made a motion to approve the Junk Dealer License renewals as presented. Mr. Hughes seconded the motion. Vote: All-Aye.

9. Update & Approve Agreement for Joint Negotiation & Purchase of Certain Insurance Coverages-MA Strategic Health Group-Possible Vote(s) (1:23:40)
In the packet is the Agreement for Joint Negotiation and Purchase of Certain Insurance Coverages (July 1, 2019), a Memorandum of Agreement (MOU) and related materials.
Mr. Wojcik stated that the document in the packet is the final agreement. All of the collective bargaining units in the Town of Douglas have agreed to the MOU. The savings in year one will be approximately $270,000.
Mr. Davis made a motion to approve and authorize the Town Administrator to sign the revised Joint Negotiation and Purchase of Certain Insurance Coverages-MA Strategic Health Group contract. Mr. Bonin seconded the motion. Vote: All-Aye.

10. Special Employee Designation under MGL c238A-Board of Health Engineer-Possible Vote(s) (1:25:54)
Mr. Hughes made a motion to designate the Board of Health Engineer as a Special Employee under MGL c238A. Mr. Bonin seconded the motion. Vote: All-Aye.

11. Dispatch Overtime-Possible Vote(s) (1:26:58)
This item was passed over. The Town’s Personnel Bylaw will need to be amended to continue with the Town’s current practice of compensating overtime for dispatchers.

12. Approve Proposed Cannabis License Application Form & Fee-Possible Vote(s) (1:27:38)
In the packet is a New Application Checklist, Cannabis Retail Sales License, BOS License Fees (2/17), STM Article 12, a copy of Article 11 from the11/6/17 ATM, Cannabis Control Commission (CCC) regulations 935 CMR, Guidance for Municipalities, and other related materials.
Ms. Kane prepared the license application form for those in Town who wish to have a license for a cannabis business. This form will be available online.
Mr. Bonin made a motion to accept the Cannabis License Application form as presented and assign a fee of $1,000. Mr. Hughes seconded the motion. Vote: All-Aye.

13. Open ATM & STM Warrants, remove Articles, Close Warrants-Possible Vote(s) (1:30:11)
In the packet is the Douglas Personnel Bylaw, an Agreement for Payment in lieu of Taxes for Personal Property (PILOT), and other related materials.
Ms. Kane explained that the following Articles will be removed: the article for the Green Communities LED street light project funding, road acceptance articles, articles 14 and 27 and others as presented in her memo.
Mr. Hughes made a motion to open the Annual and Special Town Meeting warrants. Mr. Bonin seconded the motion. Vote: All-Aye.
Mr. Hughes made a motion to remove the articles as presented by Suzanne Kane. Mr. Bonin seconded the motion. Vote: All-Aye.
Mr. Hughes made a motion to close the Annual and Special Town Meeting warrants. Mr. Bonin seconded the motion. Vote: All-Aye.

14. Assign Motions (1:32:06)
In the packet is STM and ATM Motions & Presenters and related materials.
STM
Article 1 Mr. Morse Article 4 Mr. Cortese
Article 2 Mr. Morse Article 5 Mr. Cortese
Article 3 Mr. Morse Article 6 Library

ATM
Articles 1, 2, 3, 4 Finance Committee Article 13 Mr. Davis
Articles 5, 6, 7 Mr. Hughes Article 14 Mr. Davis
Article 8 Mr. Hughes Article 15 Mr. Davis
Article 9 Mr. Cortese Article 19 Mr. Bonin
Article 11 Mr. Bonin Article 20 Mr. Bonin
Article 12 Mr. Davis Article 21 Mr. Cortese

15. Minutes: - March 19, 2019-Possible Vote(s) (1:39:25)
Mr. Hughes made a motion to approve the March 19, 2019 regular session meeting minutes of the Board of Selectmen as presented. Mr. Bonin seconded the motion. Vote: All-Aye.

16. Town Administrator’s Report (01:39:24)
Mr. Wojcik stated that the cherry tree planted in front of the Municipal Center was planted in the 1960s in memory of Arthur Blodget and Gary Ziak. A new tree will soon be planted. Mr. Wojcik suggested that they reach out to members of the Blodget and Ziak families to ask if they would like to participate.
Mr. Wojcik stated that the Thomas Green Public Service Award will be presented to Adam Furno on Thursday, April 25, 2019 at 5:00 PM at Assumption College.

17. Old/New Business (1:41:51)
Old Business: Mr. Wojcik has not heard from the Dept. of Conservation and Recreation (DCR). Representative McKenna has invited Mr. Wojcik to a meeting in Sutton. Mr. Morse is disappointed with the State Senator, Representative and DCR.
New Business: There was no new business.

18. Executive Session – Potential Litigation (1:45:14)
Mr. Bonin made a motion at 8:49 PM to go into Executive Session for the purpose of potential litigation and to return to regular session for the purpose of adjournment. Mr. Hughes seconded the motion. Roll Call Vote: Tim Bonin – Aye, Hal Davis – Aye, Mike Hughes- Aye, Kevin Morse – Aye.
The BOS called a recess and reconvened in the Selectmen’s Office at 8:59 PM.

19. Adjournment (1:45:28)
Mr. Hughes made a motion at 9:24 PM to adjourn. Mr. Bonin seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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