Minutes March 26, 2019

Moderator: Ellie Chesebrough

Minutes March 26, 2019

Postby Ellie Chesebrough » Tue May 28, 2019 3:33 pm

Simon Fairfield Public Library
March 26, 2019
Trustee Meeting

Present: Kate Anderson, Ellie Chesebrough, Dawn Fontaine, Nick Socrat, Barbara VanReed, Daina Harvey, and Justin Snook
Absent: Danielle Morrow and Betty Holden
Guest: Aaron Socrat

A quorum being present the meeting was called to order at 6:35 PM by Dawn Fontaine.

Building/Capital Project
Architect Aaron Socrat presented a scaled down plan to make the library handicapped accessible. It would add a 17'x22' box to the back northwest corner of the building where a wheelchair accessible elevator would be housed as well as stairs. Handicapped toilets would be situated where the current Friends books are located, under the the foyer. His estimate, which may not include specifics required by the State and local codes, is $180,000. It was asked if two handicapped toilets are necessary. He suggested petitioning the State for a unisex exemption. There is plumbing to handle a unisex toilet in the current basement utility room. Snook explained that a grant application will be made to the Massachusetts Office on Disabilities in November. The Buildings and Facilities Committee needs to review plans and recommend how best to proceed on this. It was moved, seconded and passed unanimously to pursue this plan further.
A proposal from Eaglestar Security to purchase and install a security system in the library was quoted at $9,890. It would include a motion detector, door count sensors, and an alarm system to prevent break-ins. It would also include an 8-channel CCTV monitoring system covering the interior of the Library as well as the parking lot and front area including the book drop. It was moved, seconded and passed unanimously the proposal from Eaglestar.
Snook noted the need to paint the exterior of the windows which are peeling and cracking. This would complete the work that the Green Communities Act and the Town funded for sealing the building earlier this fiscal year. It was moved, seconded and passed unanimously to expend no more than $4,000 from the Building Donations account with work to be done by Jason Baker.
Minutes for the February 26, 2019 meeting were approved with one abstentions.

Treasurer’s Report
Snook provided a cash flow report for the operating budget and a cash flow report for the special accounts. A voucher for Sochia's bill was questioned since it seemed more than what the work to reduce oil use would have indicated. The furnace is still functional and after the new system has been used through this heating season, discussions can occur of what to do with it and it's components (oil tank, radiators, etc.).

Director’s Report
Print circulation dipped a bit and electronic circulation has increased. Snook, as always, provided an in depth written circulation report.
Old Business
Five Year Plan: Edits that were made to this Long-range plan included eliminating a recap of the last plan. Snook asked for feedback for the April Trustees' meeting.
FY2020 Budget: A motion was made, seconded and passed unanimously to accept the Town Administrator's recommendation for a $233,918 FY2020 Library operating budget.
Meeting Room Use: In the past the Library Director has always had jurisdiction over the use of public use of the Library. It was also noted the Library building's use is under the ultimate jusirdiction of the Library Trustees. Currently the Boy Scouts and Girl Scouts are grandfathered in for their meetings. It was suggested that Snook ask the Blackstone Libraries for examples of meeting room use policies they may have. Discussion will continue on this topic at April's Trustees' meeting.
Bylaws: It was suggested that bylaws for the Blackstone Valley libraries be solicited
Technology: Snook is looking into what hardware is compatible with C/W MARS' software for remote use and weeding.
Friends: On Saturday, May 25, from 9AM – noon the Friends will be having a book sale and plant sale in front of the Library if weather permits. On April 27 at 10 AM the Friends Annual Meeting will be held at the Library at 10 AM. The slate of officers proposed is Carolyn Dorval, President, Diane Creasey, Vice President, Mary Hescock, Secretary, and Ellie Chesebrough, Treasurer.
New Business
Delivery: Snook suggested and it was granted to give Whitinsville Library the Friday delivery Douglas normally gets.

The next meeting is scheduled for April 23, 2019 at 7:00 PM.

The meeting adjourned at 8:33 PM.

Respectfully submitted,
Ellie Chesebrough, Secretary
Ellie Chesebrough
Posts: 105
Joined: Tue Nov 08, 2011 9:55 am

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