BOS - October 2, 2007

BOS - October 2, 2007

Postby Suzanne Kane » Wed Sep 26, 2007 1:21 pm

Board of Selectmen
October 2, 2007

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Expedited Permitting Update

2. Open Warrant for Special Town Meeting

3. Sign Policy

4. Webster Water / Sewer Agreement

5. Personnel Policy

6. Workers Compensation Policy

7. Appoint BOS to Douglas Schools Strategic Planning Committee

8. Administrators Report

9. Old / New Business

10. Executive Session – To Consider Real Property

11. Adjournment
Future Agenda Items:
Oct. 16th:
Wallum Lake Water District (tent.); Chambers Advisory Group Proposal

Oct. 30th: Government Study Report Discussion

Nov. 6th: Assist. Plumbing Inspector Interviews

TBD: Skate Park Update; Fraud Policy;; Financial Policy; ConCom Water Restrictions; Cable; Meeting with TC

NOTE: All times are estimates unless denoted as a hearing.
Douglas Board of Selectmen
Meeting Minutes – October 2, 2007
Approved June 3, 2008

Call to Order:
Chairman Mike Hughes called the meeting to order at 7:00 pm in the Resource Room at the Municipal Center.
In Attendance: Vice Chair John Bombara, Paula Brouillette, Mitch Cohen, Scott Medeiros, Executive Administrator Mike Guzinski, Administrative Assistant Suzanne Kane.
Others Present: Town Engineer-William Cundiff, Expedited Permit Coordinator-Cathryn Welch
T&G Reporter-Steve Foskett, Tribune Reporter-Tom Mattson.

Chair Announcements – Mike Hughes: None

Citizen’s Forum: No one came forward.

1. Expedited Permitting-Cathryn Welch came forward to give an informal update. The town started moving forward with their 120 day period to review and revise policies and procedures to be able at the end of the 120 days to review applications for 43D approved sites. Special counsel started right away reviewing bylaws, policies and procedures, grant proposals. Worked with Bill Cundiff the town engineer and advertised for the public hearing for the proposed bylaw zoning changes for the stm in November. That public hearing will occur as part of the special planning board meeting on October 23rd at 6:15 pm at the High School in the cafeteria. Which will also be the completion of the 120 days. On October 16th , primarily geared to staff and boards that have a lot of responsibility for permitting, counsel will be here. Meeting tomorrow with CMRPC. A pleasure to work with the staff and move towards this goal. Questions/Discussion: The land owners of the properties identified, although it has been considered, have not been contacted, because of the time frame have needed to stay focused on the process. Bill Cundiff They would be notified if there were any zoning changes, only 2 or 3 land owners. Mike Guzinski A letter can be sent to notify them.
4 Town Meeting- Paula Brouillette: Meeting Thursday at 9am here at the Municipal Center. Planners and some of the Town Managers of the 4 Towns in the morning here that morning. Looking to identify more properties in the 4 Town area. Potential with 43D to look at cost or revenue sharing as part of the study never defined. All our welcome.

2. Open Warrant for Special Town Meeting-Mike Guzinski: Every year we have a STM for business that can not wait until the ATM. Recommending the Board open the warrant for a Special Town Meeting to be held on Tuesday, November 27, 2007 at 7:00 pm and recommending the board set the date of October 25th, the closing of the Warrant. Contacted and confirmed with the Town Moderator and Town Clerk and school auditorium is available for that date. Will submit a draft warrant on October 16th of all articles we’re aware of at this point.
Motion- Mitch Cohen we open Special Town Meeting Warrant for the Stem on Tuesday November 27, 2007, 7:00 pm at the Douglas High School Auditorium.
Seconded- Paula Brouillette. All - aye.

3. Sign Policy Mike Guzinski: Revisit from previous meeting for any Board comments or suggestions on that policy. Request for October 16th agenda and hopefully approval.

4. Webster Water / Sewer Agreement Mike Guzinski: In relation to a determination needed because the Towns of Douglas and Webster both share the same town counsel and in order for counsel to be able to act on this we need the Chairman to sign that determination that there is no conflict to prevent them from being partial helping us work on this contract. Kopelman & Paige stated if there is a major disagreement they would have to step back and let the towns negotiate that themselves to make sure the legal bases are covered for the contract, meets state law and hold up under court review. Cost to be split between both towns.
Motion- Scott Medeiros To authorize the Chair to sign the Determination, allowing Kopelman & Paige to represent both towns in the preparation of the Water and Sewer Agreement between the Town of Douglas and the Town of Webster. Seconded- Mitch Cohen. All - aye.

5. Personnel Policies-Mike Hughes: Several meetings ago the Personnel Board presented revised Personnel Policies. Questions and feedback at that time and asked members of the Board to provide that to the Personnel Committee so they could take that, discuss and incorporate it into the policies. Board members have already forwarded and Mike G will forward those to the Personnel Board he has received, and ask them to resubmit that document once they’ve reviewed.

6. Workers Compensation Policy-Suzanne Kane: The Board actually approved this at a meeting on the 21st contingent upon having Town Counsel review the additional information (language) they recommended we add. Town Accountant and MIIA (our insurance) also reviewed and the consensus of all parties was that it’s more statutory than it is a policy. Suggestion was to have it as separate policy if we choose but should not be put in this policy. This policy is intended to address on how employees are paid for workers compensation.
Mike Guzinski Does not require any further action from the Board.

7. Appoint a Member of the Board of Selectmen to the Douglas Schools Strategic Planning Committee-Mikie Guzinski: The Committee consists of 3 Principals, Superintendent of Schools, Business Manager, Curriculum Coordinator, a School Committee member, three parents, and Executive Administrator. The Superintendent also requested a member of the Board of Selectmen. Expected to meet bi-monthly beginning October 18th from 9am – 10:30 am in the high school library conference room. Charge of the Committee will be to discuss and reach consensus. (See Handout).
Mitch Cohen volunteered.
Motion- Scott Medeiros We appoint Mitch Cohen to represent the Board of Selectmen on the Strategic Planning Committee. Seconded- Paula Brouillette. All – aye.
Paula Brouillette:
Recommended discussing the financial planning for the schools.

8. Administrator’s Report: Mike G
-Town Counsel,
Rich Bowen and Leonard Kopelman of K&P here for a workshop November 13th at 6:30 pm to give the Board an update and speak about legal services in general.
-FY09 Budget Group: Met September 24th, Paula and Scott participated. Kicked off our discussin with budget and issues. Will report back after the next meeting at the end of the month as things progress.
Paula Brouillette: Goals, objectives and financial policies being the next thing added, recommend that free cash may be certified in the next month or so, we expedite that process and how it’s used in the budget process. Consensus of the Board to put on a future agenda.
-Keyless Lock System: Will have updated quotes within the next week or two and update the Board at the next meeting.

9. Old / New Business:
Old: Building Committee - Mitch Cohen:
Request they come to an upcoming meeting. Mike Guzinski will set up a meeting the second week in November.
ZBA Fee Schedule - Paula Brouillette: Add to future Agenda Items.

New: None

10. Executive Session: Motion- Mitch Cohen to enter into Executive Session at 7:35 pm to consider Real Property and to leave Executive Session for the sole purpose of adjournment.
Seconded- Scott Medeiros.

Roll Call Vote: Mitch Cohen-aye, Paula Brouillette-aye, Mike Hughes-aye, John Bombara-aye,
Scott Medeiros-aye. All – aye.

11. Adjournment- Mitch Cohen motion to adjourn at 9:15 pm. Seconded- John Bombara.
All - aye.

Respectfully submitted,

Jane L. Alger
Administrative Secretary
Suzanne Kane
Posts: 647
Joined: Wed May 25, 2005 2:01 pm

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