BOS - February 4, 2003

BOS - February 4, 2003

Postby Suzanne Kane » Mon Nov 10, 2008 9:00 am

Board of Selectmen
February 4, 2003

7:00 pm

1. Call to order

2. Chairman’s Announcements

3. Citizens Forum
7:15 pm
4. Bailey’s
• Request for Liquor License Condition Change
• Application for Entertainment Permit

5. Board of Health – Transfer Station Fee Increase

6. Bylaw Re-codification Quote (Quote was in your mail slot)

7. Permission to auction off old computers

8. Approve Additional Snow Removal Funding

9. Minutes:
• January 14, 2003 – Bylaw Workshop
• January 21, 2003

10. Old/New Business

11. Adjournment
NOTE: Future Meetings:
• Monday, February 3, 2003 – 7:00 pm:
• Wednesday, February 5, 2003 – 7:15 pm: Joint Meeting with Finance Committee and School Committee.
• Wednesday, February 5, 2003 – 7:00 pm: Mark Bobrowski at Master Plan Meeting
• Thursday, February 6, 2003 – 5:30 pm: John H. Chafee Blackstone River Valley National Heritage Corridor Commission Annual Dinner. For reservations call Barbara Dixon at 401-762-0250 ext. 30. The Commission has borrowed our Town flag, along with the flags of all communities in the Corridor, to be displayed at the annual dinner.
Board of Selectmen
Meeting Minutes
February 4, 2003
Approved February 18, 2003

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:03 pm. In attendance: Paula Brouillette, Rich Preston (7:10 pm), Ron Forget, Edward Therrien, Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane.

Other staff and citizens in attendance: Tribune Reporter Tom Mattson, and Tony Hayes, owner of Bailey’s Restaurant.

2. Chairman’s Announcements:
Shirley Mosczynski asked for a moment of silence in honor of the 7 Columbia Astronauts lost on February 1st.
• Town of Sutton: Shirley Mosczynski read a letter received from the Town of Sutton Town Administrator, Patricia Nedoroscik, on February 3, 2003, in regards to the Wastewater Treatment Plant Site. Excavation on the wastewater treatment plant site on Hough Road will be shut down for the month of February due to the weather and amount of frost on the ground. Ms Nedoroscik will notify us once work commences. Shirley Mosczynski thanked Ms. Nedoroscik for the courtesy of information in this matter.
• Fire Fighter Kent Vinson: Shirley Mosczynski referred to a letter received in the Selectmen’s Office on January 27, 2003, from the Executive Office of Public Safety, Department of Fire Services, to Fire Fighter Kent Vinson, dated January 14, 2003. Fire Fighter Kent Vinson was nominated for the “2002 Fire and Life Safety Educator of the Year” award. Shirley Mosczynski then commented on the letter received from Fire Chief Don Gonynor, dated January 27, 2003 which explained that Fire Fighter Kent Vinson has worked hard for three years to plan and provide a quality public education program for the Town of Douglas. Ms Mosczynski congratulated Mr. Vinson on behalf of the Board of Selectmen.

3. Citizen’s Forum:
No citizen came forward.

4. Bailey’s:
• Request for Liquor License Condition Change:
In the agenda packet is the Proposed Signage for Bailey’s – featuring a different beer on tap monthly; the license history for 306 Main Street; copy of Axe Mill Tavern Conditions; copy of Cate’s Axe Mill Tavern Conditions; Douglas Alcoholic Liquor License Limitations; copy of Regulation of the Alcoholic Beverages Control Commission; copy of Mass General Laws Chapter 132 §1 Alcoholic Liquors Definitions; copy of Regulation of the Alcoholic Beverages Control Commission; copy of Mass General Laws Chapter 138 §12 Alcoholic Liquors, Licenses authorizing sale of beverages to be drunk on premises; veterans' organizations, corporations, etc,; suspension or revocation; hours of sale; copy of License of Alcoholic Beverages for MBTH Incorporated d/b/a Bailey’s; and Conditions for Bailey’s for 2003. Owner Tony Hayes had asked the Board to reconsider item 3 on his Alcohol License Conditions; which states “No sign may be illuminated by neon gas, no sign may contain flashing lights, nor may any sign advertise the sale of alcohol”. Ken Mahony explained that the owners of Bailey’s have installed a new draft beer dispenser with plans to offer a different type of draft beer on a monthly basis. They would like to put a line of text on their sign announcing the beer being offered. Ron Forget made a motion to strike the phrase “nor may any sign advertise the sale of alcohol” from the Alcohol License Conditions for Bailey’s Restaurant. Edward Therrien seconded the motion. All – aye. (Rich Preston was not present for this vote). Shirley Mosczynski instructed Suzanne Kane to supply Mr. Hayes with a copy of the Sign Bylaws.
• Application for Entertainment Permit: In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated January 30, 2003, re: Entertainment License Application; Entertainment License Application for MBTH, Inc., d/b/a Bailey’s, dated January 30, 2003; copy of letter from Department of Public Safety, dated December 12, 2002, re: Sunday Entertainment License; Mass General Laws Chapter 140 §183A Licenses, Concerts, dances etc.; and a copy of Entertainment License Fee Review – 2003. Suzanne Kane explained that Bailey’s had come asking for an entertainment license. After looking into the files, contacting local communities, and Town Counsel, an Entertainment License Application was developed and then filled out by Mike Boothby of MBTH, Inc. Suzanne Kane explained that she could not find documentation as to the amount the Town charged for an Entertainment License. Also, there are two types of Entertainment Licenses, a regular Entertainment License and a Sunday Entertainment License. The Sunday Entertainment License is regulated by the State and has a State Fee attached to it. Suzanne Kane explained that Mr. Mahony recommended a flat rate of $10/event or $50 annually. Mr. Mahony suggested that in the case of Bailey’s were they wanted to apply for an annual license and do not yet know all of their event dates, that they would contact the Board of Selectmen’s Office one week prior to any event. He also suggested a stipulation of “no increase in capacity beyond the occupancy permit”. Mr. Mahony then suggested not doing Sunday Entertainment Licenses. Mr. Bailey asked that the Board allow Sunday Entertainment Licenses in case he has a holiday which falls on Sunday. Ron Forget made a motion to set the fee for an Entertainment License to $10 per event and $50 annually, Monday through Saturday. Edward Therrien seconded the motion. Rich Preston abstained, all other members –aye. Ron Forget made a motion to approve the application for an Annual Entertainment License as presented by MBTH, Inc., d/b/a Bailey’s Restaurant, to expire December 31, 2003. Rich Preston seconded the motion. All –aye.

5. Board of Health – Transfer Station Fee Increase:
In the agenda packet is a letter to the Board of Selectmen, from the Douglas Board of Health, dated January 29, 2003, re: Request for more information – Transfer Station Fee Increase; and a letter to the Board of Selectmen, from the Douglas Board of Health, dated December 11, 2002, re: Transfer Station Fee Increase. Ken Mahony explained that when he first looked at this request, he did not take into consideration the amount of roll off boxes pulled when he said we could loose customers if the rates were raised. But due to the fact that our costs are based on quantity dumped and the amount of times the boxes are pulled, fewer paid customers would result in lower costs to us. Ken Mahony feels the Board of Health’s request is justified, stating we need to maintain the reserve. Rich Preston asked if the increase is going up 100% and was told no. Ron Forget asked why they don’t just pro-rate the fee instead of having the one day emergency fee. Ken Mahony explained that they are trying to keep it simple. Then stated that if that is the Boards recommendation; he will pass it along. Edward Therrien asked if the Town pays for boxes sent out which are not full and Ken Mahony explained that we do. Rich Preston asked if there is a schedule for pickup or do we call when the boxes are full. Ken Mahony said he will bring this up with the Board of Health. Rich Preston asked how long the fee has been $96, and was told three years. He then said that the Board of Health’s request doesn’t seem unreasonable. Paula Brouillette noted that the increase for the regular fee is 10% and the senior’s fee is 15%, she asked why. She stated that she would have a hard time approving something when she doesn’t understand why the senior’s are paying more. Ron Forget stated the senior rate was half of the regular rate, now it is not, they should keep it half of the regular rate. T&G Reported Tom Mattson asked how many fee users there are and was told 1,250. Ken Mahony suggested the Board do what the Board of Health asked and make the seniors $105. Rich Preston asked if they could make a decision on this item next Tuesday when they meet for their executive session. Mr. Mahony stated they had enough time; he would look at the figures again and speak to the Board of Health.

6. Bylaw Re-Codification Quote:
Ken Mahony asked the Board for any comments, stating he will make a proposal for the next meeting and where the money will come from. Ken Mahony stated that he feels this is a reasonable price. Shirley Mosczynski asked if he was thinking of using “Free Cash”. Mr. Mahony said his plan was to take it out of the ’03 Budget. Shirley Mosczynski also asked if he has spoken to Town Clerk Chris Furno and asked that she be given a copy of the proposal. Ron Forget asked if we have the money for the annual update and who would be responsible for the updates. Rich Preston stated that if we are going to have the bylaws done, we should keep them updated.

7. Permission to auction off old computers:
In the agenda packet is a list of two available computers. Ken Mahony stated that in the past the Town Treasurer has auctioned off computers. There are currently a couple of computers which some employees would like to buy. Ron Forget asked if they were anything the school could use. Rich Preston asked if they could be used anywhere in the Town Offices. Ken Mahony answered no to both questions. Rich Preston asked Ken Mahony to call the School Information Technology Director John Ducharme to see if the computers can be used at the School. There was a consensus of the Board to have Ken Mahony call John Ducharme; if they can not be used at the School they can then be auctioned off.

8. Approve Additional Snow Removal Funding:
In the agenda packet is a letter to the Finance Committee, from Edward Therrien, dated January 21, 2003; a draft copy of the Finance Committee minutes from January 21, 2003; a copy of the Douglas Highway Department, Transaction Detail by Account, printed January 21, 2003. Ken Mahony stated that by law, there is no requirement needed from the Board. Everything they are given is after the fact, and just because if was done before doesn’t mean it has to be done again when it doesn’t mean anything. Shirley Mosczynski stated that she understands; she likes having a heads up of what is going on. Paula Brouillette asked what the equipment purchase is that the Finance Committee referenced. Edward Therrien explained that it is the sander they bought. When asked why equipment was in the account, Edward Therrien explained that this is the account it was budgeted in. Ken Mahony stated he will look into it; it may have to come out of a different account. Rich Preston made a motion to approve the request of the Highway Department to increase the Snow Account by $25,000. Ron Forget seconded the motion. Edward Therrien abstained, all other members –aye.

9. Minutes:
• January 14, 2003 – Bylaw Workshop:
Ron Forget made a motion to approve the minutes of January 14, 2003 – Bylaw Workshop as presented. Paula Brouillette seconded the motion. Shirley Mosczynski abstained (she was not present). All other members – aye.
• January 21, 2003: Edward Therrien made a motion to approve the minutes of January 21, 2003 as presented. Ron Forget seconded the motion. Rich Preston abstained (he was not present). All other members – aye.

10. Old / New Business:
• Main Street Construction:
Rich Preston asked for an update on construction of Main Street; he stated the condition of the road is really bad. Ken Mahony stated they will come out and repair it with temporary patch. In the spring they will come from Mechanic Street to North Street, make the connections, then repave. Mr. Mahony stated he will be talking with the contractor tomorrow.
• 2002 Audit: Paula Brouillette asked if a copy of the Management Letter has come in yet. Ken Mahony stated he had called the auditor that morning but he has not returned his call yet.
• T.I.F.: Shirley Mosczynski asked about the T.I.F. agreement in the packet. Ken Mahony stated this was an amended version for their information; they had already approved it. It now has to go to Town Meeting.
• Old Elementary School: Rich Preston asked if Ken Mahony followed up on the break-in at the Old Elementary School. Ken Mahony stated that there was no damage inside and the police are making rounds.

• Cane: Edward Therrien stated that he has locked in his office, the Cane which is usually presented to the oldest person in Town.
• Future Meetings: Shirley Mosczynski reminded the Board that they would handle the Board of Health’s request at their meeting on February 11th. The next Financial Team meeting is February 13th at 9:00 am.

11. Adjournment:
Rich Preston made a motion to adjourn at 8:30 pm. Paula Brouillette seconded the motion. All – aye.

Respectfully submitted,

Suzanne Kane
Administrative Assistant
Suzanne Kane
Posts: 640
Joined: Wed May 25, 2005 2:01 pm

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