BOS - February 23, 2010

BOS - February 23, 2010

Postby Suzanne Kane » Thu Feb 18, 2010 8:34 am

Board of Selectmen
Agenda
February 23, 2010


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. MIIA Award Presentation – David Labonte

2. Green Energy Initiative – Town Engineer William Cundiff

3. Sign Duplicate Fuel Storage License – Xtra Mart

4. Highway Request to Deficit Spend

5. Open Warrant for Town Meeting

6. Appoint Liaison to the State Ethics Commission

7. Minutes: February 2, 2010; Feb. 2, 2010 Exec. Session

8. Administrator’s Report

9. Old / New Business

10. Adjournment
___________________________________________________________________________________
Future Agenda Items:

March 2nd:
Submit Ballot Question to T. Clerk; Joint meeting w/School and FinCom; Appointment – Police

March 16th: 7:05 pm - Entertainment License Hearing – Sokol Club

April 20th: 7:00 pm – Moses Wallis Dedication

TBD: Policies; Fire Study; EDC Update; Update Master Plan; Housing Plan and Housing Authority; Anonymous Letter Policy
___________________________________________________________________________________
___________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
FEBRUARY 23, 2010
Approved March 16, 2010



• Call to Order
Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: William Cundiff (Town Engineer), David Labonte (MIIA) Ruth Vecchione (T&G), Tom Mattson (Tribune).
Absent: Scott Medeiros, Michael Guzinski (Executive Administrator).

• Chairman’s Announcements
Mr. Hughes offered condolences to Mr. Guzinski on the passing of a family member.
Town of Douglas is scheduled to receive The Common Cause Massachusetts 2010 E Government Award on Tuesday, March 16, 2010 at 11:00 AM at the State House. This award is offered for making government accessible.

• Citizen’s Forum
No Citizens came forward.

1. MIIA Award Presentation – David Labonte
In the agenda is an article regarding MIIA presents awards, holds elections.
Mr. David Labonte joined the meeting. He gave a brief description of MIIA. He presented the Board with an award recognizing Douglas for their outstanding efforts in loss control. Douglas is one of nine out of over 400 entities to receive this award. He reviewed areas which allowed the Town to qualify for the award.

2. Green Energy Initiative – Town Engineer, William Cundiff
In the agenda is a memo from Mr. Cundiff dated February 19, 2010, a letter dated February 18, 2010 from CDM (Camp Dresser & McKee, Inc.).
Mr. Cundiff was present to review potential opportunities with regard to green energy. He explained the process of reviewing opportunities and noted the focus was on wind and solar. He reviewed a list of sites that may be viable for wind energy and indicated the school had the most potential. He discussed grants available through the Massachusetts Renewable Energy Trust. He discussed sites that would be viable for solar including the school and landfill. He indicated that for solar it is not a grant but rather a rebate after the Town expends the funds. The total for a feasibility study for both the solar and wind projects would be approximately $19,500. He discussed the Green Energy Act and the criteria the Town would have to meet in order to qualify. Mr. Cundiff recommended that an Energy Committee be formed and suggested that the task be given to the Building Facilities Construction Committee. Discussion held. Mr. Cundiff noted that the Green Energy Act does not have to be adopted by the Town in order to be a candidate. Ms. Brouillette made a motion to appoint an Energy Committee which will function as a part of the existing Building Facility Construction Committee. Mr. Bombara seconded. All – aye.
It was the consensus of the Board that these projects presented by Mr. Cundiff be brought to the Energy Committee for recommendations. Mr. Cohen suggested that some forecast for future consumption for the renovation/expansion of the school be included in the Energy Committee’s considerations. Some discussion held. Ms. Brouillette suggested that the first three goals for the Energy Committee be to evaluate the solar potential at the land fill, the wind at the school site, and getting Green Energy Program authorized. With the Wind Energy Bylaw Public Hearing coming up, it was the consensus of the Board that revisions be made to comply with the first criteria of the Green Energy Program.

3. Sign Duplicate Fuel Storage License – Xtra Mart
In the agenda is a letter from Chief Gonynor dated January 27, 2010, duplicate license for 311 Main Street.
Ms. Kane discussed the need for a duplicate Fuel Storage License for Xtra Mart. Mr. Cohen made a motion to issue a duplicate license for Xtra Mart as presented. Ms. Brouillette seconded the motion. All – aye.

4. Highway Request to Deficit Spend
In the agenda is a memo from John Furno dated February 12, 2010.
Mr. Hughes noted Mr. Furno’s request to deficit spend for snow and ice. At the present time there is $16,000 left from the original budget of $84,500 and the additional $100,000 in deficit spending with several outstanding bills totaling approximately $36,000. The Finance Committee has approved an additional $75,000 in deficit spending. Mr. Cohen made a motion to approve an additional $75,000 in deficit spending for the Highway Department as requested. Ms. Brouillette seconded the motion. All – aye.

5. Open Warrant for Town Meeting
It was noted that the Town Meeting is planned for May 3, 2010 at 7:00 PM at the Douglas High School. Mr. Cohen made a motion to open the Warrant for that Town Meeting. Ms. Brouillette seconded the motion. All – Aye.

6. Appoint Liaison to the State Ethics Commission
In the agenda are a memo from Mr. Guzinski dated February 17, 2010 and a copy of the General Law regarding Conflict of Interest.
Mr. Hughes noted a memo from Mr. Guzinski regarding compliance with General Law Chapter 268A, Section 29 requiring the designation of a senior level employee as liaison to the State Ethics Commission. Mr. Cohen made a motion to appoint Chris Furno, Town Clerk, as the Town’s municipal liaison to the State Ethics Commission for an indefinite term. Ms. Brouillette seconded the motion. All – aye.

7. Minutes: February 2, 2010; February 2, 2010 Exec. Session
February 2, 2010: Mr. Cohen made a motion to approve the minutes of February 2, 2010 as presented. Ms. Brouillette seconded. All – aye with Mr. Bombara abstaining.
February 2, 2010 Executive Session: Mr. Cohen made a motion to approve the February 2, 2010 Executive Session as presented and retain all. Ms. Brouillette seconded the motion. All – aye with Mr. Bombara abstaining.

8. Administrator’s Report
With the absence of Mr. Guzinski there was no Administrator’s Report.

9. Old/New Business
OLD BUSINESS
There was no old business at this time.
NEW BUSINESS
Ms. Brouillette gave an update on the Capital Improvement Committee. She noted that the Committee voted to begin to implement the 5 year building plan. She discussed the plan to bring to Annual Town Meeting requests for the renovation of the Library and design funds for the safety complex. Work progresses with Mr. Guzinski to determine a value for that. Discussion held. The importance of determining the tax impact was noted. Ms. Brouillette noted that the financial advisor from Unibank will be attending a future Capital Improvement Committee Meeting to explore the aspect of timing of the payment and the impacts.
Ms. Brouillette discussed the need to start working on health insurance at a State level. She noted that health insurance is the biggest budget increase every year. She recommends that this be brought to the 11-Town Meeting. The Board agrees.

10. Adjournment
Mr. Bombara made a motion to adjourn the meeting at 8:10 PM. Mr. Cohen seconded the motion. All – aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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