March 22, 2010 Capital Improvement Committee

March 22, 2010 Capital Improvement Committee

Postby Lisa Lannon » Fri May 07, 2010 1:34 pm

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
MARCH 22, 2010



A meeting of the Capital Improvement Committee was held on March 22, 2010 in the Municipal Center Resource Room. Chief Gonynor called the meeting to order at 6:45 PM.

ATTENDANCE
PRESENT: Paula Brouillette, Don Gonynor (Chairman), Mark Dunleavy (Vice-Chairman), Shirley Mosczynski, Ellie Chesebrough, Dean Iacobucci, Mike Guzinski (Executive Administrator).
ABSENT: Betty Ann Therrien.

FUNDING SOURCE UPDATE
Mr. Guzinski presented a preliminary budget to the Board of Selectmen last week which has $120,000 in certified free cash available for appropriation. In addition, included in the packet is a list of Town of Douglas FY 09 carry forwards. There are projects noted on the list that have been completed and those funds are available to be transferred for other capital projects. Those funds total $39,631 bringing the total amount available for appropriation to $159,631.
Mr. Iacobucci discussed some school projects. He noted the IES building needs assessment currently has $21,475 in the account and there is approximately $7,000 remaining in an account that was for repairs at the High School. He would like to get endorsement from this Committee to have those funds redefined in their use to have the refrigerator/freezer at the Elementary School replaced. The cost of the replacement is estimated to be between $30,000 and $40,000. Any additional funds needed for the replacement could be taken from the food service revolving fund. Some discussion held.

RANK FISCAL YEAR 2011 CAPITAL PROJECT REQUESTS
Discussion held regarding the process of ranking. It was agreed to go through the items presented.
Some discussion was held on the process of rating the four items: Municipal Ctr. Exterior Upgrade ($307,250), Municipal Ctr. Roof ($80,000), Municipal Ctr. Boiler ($395,921), and Municipal Ctr. Electrical ($209,950). It was suggested to roll into one building capital project. It was noted that the roof project would be the highest priority of the four. The Committee agreed to rate that item.
Discussion held regarding the Senior Center Entrance ($55,000) and the estimate being several years old. It was felt that this was not a priority at this time. Therefore, there was no rating given
Projects were prioritized according to ranking given in the following order:
• School Freezer/Refrigerator ($40,000) – 50
• Elementary School Roof ($150,000) – 47
• Municipal Ctr. Roof ($80,000) - 41
• Highway Department Dump Truck Plow and Sander ($148, 616) – 37
• Old Elementary Exterior Masonry ($49,263) – 32
• Fire Department New 4” Supply Hose & Adapters ($9,500) – 32
• School Pickup Truck with Plow ($25,000) – 29
Discussion was held regarding grouping the Elementary and Municipal Ctr. Roof projects together. Much discussion held regarding the funding of the projects. It was agreed to hold the Old Elementary Exterior Masonry and the Highway Dump Truck as priorities for next year. It was agreed that the School Freezer will be funded by redefined accounts. Therefore, the allotment of the $159,631 source of funding discussed by Mr. Guzinski would be as follows: $50,000 as first year payment on the roof projects, $25,000 for the School pickup truck and $9,500 for the Fire Department Hose leaves the rest of the funds for free cash. Mr. Guzinski will speak to the Town Account and Treasurer regarding the funding discussed here. He suggested that the Committee meet again to finalize the wording of the Article for Town Meeting. The Board of Selectmen will be meeting on April 6, 2010 to sign the Warrant.

DISCUSS DEBT EXCLUSION ARTICLE
Mr. Guzinski distributed proposed language regarding the Debt Exclusion Article from the Bond Counsel, Ropes & Gray. Some discussion held regarding the Water and Sewer Department regarding the Sewer Project and the funding of the design. Chief Gonynor indicated that it would be discussed at the next meeting of the Water and Sewer Commissioners. However, at this time it is included in the proposed language for the Debt Exclusion. Mr. Guzinski noted that a dollar amount is not included and asked the Committee if they wanted to include. Some discussion held. It was the consensus to leave the language as it has been recommended. Ms. Mosczynski made a motion to approve the language as recommended and to forward to the Board of Selectmen for their next meeting. Mr. Dunleavy seconded the motion. Vote: Yes – 5, Abstained – 1.
Mr. Guzinski noted that included in the packet is the Five Year Capital Plan which was updated to include the project numbers and cost breakdowns. Also included is the breakdown from Mr. Clark Rowell on the interest expense for the projects and the tax impact for the citizens. Some discussion held regarding making it clear for the citizens. Ms. Brouillette suggested going back five years on the excluded debt service history for the Committee’s review. There is a lot of debt that has dropped off and not been replaced.

APPROVAL OF MEETING MINUTES
The minutes of February 9, 2010 were reviewed. Ms. Mosczynski made a motion to approve the minutes of February 9, 2010 as corrected. Ms. Brouillette seconded the motion. Vote unanimous.
The minutes of March 1, 2010 were reviewed. Ms. Mosczynski made a motion to approve the minutes of March 1, 2010 as presented. Ms. Brouillette seconded the motion. Vote unanimous.

ADJOURNMENT
The next meeting of the Capital Improvement Committee Meeting will be held on April 5, 2010 at 2:00 PM.
Mr. Dunleavy made a motion to adjourn the meeting at 8:17 PM. Ms. Mosczynski seconded the motion. Vote unanimous.
Respectfully submitted,
Lisa Lannon, Recording Secretary
Lisa Lannon
 
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