BOS - October 5, 2010

BOS - October 5, 2010

Postby Suzanne Kane » Fri Oct 01, 2010 8:38 am

Board of Selectmen
Agenda
October 5, 2010

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Douglas Woods Project Update – Rod Jané

2. Fire Chief Don Gonynor / Appointment

3. Election Warrant

4. Red Flag Policy

5. Minutes: Sept. 21, 2010 Regular and Exec Session

6. Administrator’s Report

7. Old/New Business

5. Adjournment
_____________________________________________________________________________
Future Agenda Items:

• Oct. 19th:
Special One Day License; Class II License

• Nov. 16th: Stormwater Bylaw joint meeting with ConCom & Planning

TBD: Policies; Fire Study; EDC; Update Master Plan; Housing Plan/Housing Auth; Anonymous Letter Policy
______________________________________________________________________________
______________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
OCTOBER 5, 2010
Approved October 19, 2010


• Call to Order
Mr. Hughes called the meeting to order at 7:00 PM
.
ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Paula Brouillette, Mitch Cohen, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Fire Chief Gonynor, Rod Jané (American Pro Wind), Craig Lizotte (Vanasse Hargen Brustin), Lea Gonynor, John Furno (Highway Superintendent), Chris Furno, Susan Spencer (T & G).

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No citizens came forward.

1. Douglas Woods Project Update – Rod Jané
In the agenda is a letter dated 9/21/10 from Mr. Lizotte with attached plans.
Mr. Rod Jané gave a brief update on the project. The site plan has been submitted and discussions continue with the Planning Board. Mr. Craig Lizotte, VHB discussed the request for permission to cross Old Douglas Road. In addition, he reviewed the process for preparing the road to make it stable and landscaping plans. Some discussion held. Mr. Cohen made a motion to approve subject to the written approval of the Highway Superintendent and the Planning Board. Mr. LaPorte seconded the motion. All – Aye.

2. Fire Chief Don Gonynor / Appointment
In the agenda is a memo from Mr. Guzinski dated 10/1/10, a letter from Chief Gonynor dated 9/21/10, a letter from the State 911 Department dated 9/30/10 and a Development Grant Contract Form.
Chief Gonynor gave an update on the regionalization of dispatching and communications. A grant in the amount of $120,000 has been awarded for the feasibility study. Douglas is the lead community on this. He thanked all those involved in making this possible. Some discussion held.
Chief Gonynor announced that he will be retiring as the Fire Chief for the Town effective October 15, 2010. He read a brief statement thanking many for cooperation during his service. He was thanked for his work during his years of service. Mr. Guzinski indicated that he has appointed John Furno as the Acting Fire Chief and requests the Board’s affirmation of that appointment so that he can oversee the department as of October 15, 2010 at 5:00 PM. Mr. Cohen made a motion to approve the appointment of John Furno as Acting Fire Chief. Mr. LaPorte seconded the motion. All – Aye.

3. Election Warrant
In the agenda is a State Election Warrant.
Mr. Guzinski discussed the State Election Warrant included in the packet. Mr. Cohen made a motion to approve the Election Warrant as presented. Mr. LaPorte seconded the motion. All – Aye.

4. Red Flag Policy
In the agenda is a memo from Mr. Guzinski dated 10/1/10 including a draft Identity Theft Protection Program Policy.
Mr. Guzinski discussed the draft Red Flag Policy included in the packet. This is the first reading and any questions can be directed to Mr. Guzinski. Some discussion held.

5. Minutes: September 21, 2010 Regular and Executive Session
September 21, 2010 Regular Session: Ms. Brouillette made a motion to approve the meeting minutes of September 21 2010 as presented. Mr. Cohen seconded the motion. All – Aye with Mr. Bonin abstaining.
September 21, 2010 Executive Session: Mr. Cohen made a motion to approved the Executive Session meeting minutes of September 21, 2010 releasing item 7 (e) and retaining all others. Ms. Brouillette seconded the motion. All – Aye with Mr. Bonin abstaining.

6. Administrator’s Report
In the agenda is a memo from Mr. Guzinski dated 10/1/10 including a draft Special Town Meeting Warrant, a letter from Michael Hanlon dated 10/1/10.
Mr. Guzinski reported that the free cash has been certified and congratulated the financial staff for this accomplishment. Free cash numbers are not as high this year. As of July 1, 2010 free cash includes: General Fund - $270,645, Water & Sewer Free Enterprise Fund - $169,956, and Transfer Station Enterprise Fund - $99,508. He noted that discussions are taking place with the Board of Assessors regarding the rate hearing.
Mr. Guzinski discussed the first draft of the Town Meeting Warrant. An updated draft will be forwarded to the Board after the warrant closes on Friday. Some discussion held.
Mr. Guzinski indicated that he met with Eagle Scout Jeffrey Talbot regarding his project to provide a sign for the Municipal Center. He reviewed a model of the sign and indicated that installation will take place this weekend.
Mr. Guzinski noted a letter received today from Mr. Hanlon from the Massachusetts Collectors and Treasurers Association indicating that Pamela Carter’s Certification for the Collector of Douglas has been renewed for a period expiring December 31, 2015. Congratulations to Ms. Carter for maintaining that certification.
Mr. Guzinski noted that the Board has a meeting scheduled for November 2, 2010 which is also the date of the State elections. He suggested changing the November 2 and 16 meetings to November 9 and 23, 2010. The Board had no objections.


7. Old/New Business
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Hughes noted a conversation with the Chair of the Board of Selectmen in Webster regarding their concerns with the wind farm project. He indicated that she has requested the opportunity to meet with this Board. Some discussion held. It was suggested that Representative Kujawski also be invited. Some discussion held regarding the timing of the meeting. This will be tentatively scheduled for the November 9, 2010 meeting.

• Executive Session
Mr. Guzinski reported that although this item was not on the agenda, he requests the Board go into Executive Session to discuss contract negotiation, litigation, and personnel items that were not reasonably anticipated as a topic 48 hours in advance by the Chair. Mr. Cohen made a motion to go into Executive Session at 7:45 pm for the purpose of negotiation and litigation and to return to regular session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll Call Vote: Michael Hughes – aye, Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Jeffrey LaPorte - aye.
Mr. LaPorte made a motion to come out of Executive Session at 8:33 pm and return to regular session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll Call Vote: Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

8. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 8:33 PM. Mr. LaPorte seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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