BOS - November 9, 2010

BOS - November 9, 2010

Postby Suzanne Kane » Wed Nov 10, 2010 12:47 pm

Board of Selectmen
Agenda
November 9, 2010


7:00 pm
• Call to Order

• Chairman’s Announcement

• Citizen’s Forum

1. STM Review with Town Moderator and Town Clerk

7:15 pm
2. Tax Classification Hearing

3. Assign Motions

4. Approve Red Flag Policy

5. Goals and Objectives

6. Personnel Policies and Procedures – First Review

7. Minutes: October 12, 2010; October 19, 2010; Oct. 19, 2010 Exec. Session

8. Administrator’s Report

9. Old/New Business

10. Executive Session – Litigation / Collective Bargaining

11. Adjournment
___________________________________________________________________________________________
Future Agenda Items

Dec. 7th: Liquor License Renewals

Dec. 21st: All Other License Renewals

TBD: Policies; Fire Study; EDC; Master Plan; Housing Plan; Sign Bylaw; Anonymous Letter Policy; Storm Water Bylaw w/ConCom and Planning Board; Discussion with Webster BOS Chair and Rep Kujawski
____________________________________________________________________________________________
____________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
NOVEMBER 9, 2010
Approved November 23, 2010

• Call to Order
Mr. Hughes called the meeting to order at 7:00 PM
.
ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Paula Brouillette, Mitch Cohen, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Keith Menard (Town Moderator), Chris Furno (Town Clerk), Beth MacKay (Principal Assessor), Susan Spencer (T & G), and the Board of Assessors: Jack Blatchford, Scott Meizen and Jim Sughrue.

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No citizens came forward.

1. STM Review with Town Moderator and Town Clerk
In the agenda is the Voter Information Bulletin for STM November 15, 2010.
Ms. Christine Funro (Town Clerk) and Mr. Keith Menard (Town Moderator) joined the meeting. Mr. Menard reviewed the process for the Special Town Meeting including the warrant, voting, and secret ballot. Some discussion held.

7:15 PM
2. Tax Classification Hearing
In the agenda is a memo from Ms. Kane dated 11/5/10, the notice of the FY2011Tax Classification Hearing, FY11 Revaluation Year Adjustment.
Mr. Hughes opened the hearing for tax classification. Beth MacKay, Jack Blatchford, Scott Meizen and Jim Sughrue joined the meeting. The FY11 revaluation year adjustment was reviewed. The Board of Assessors recommends a single tax rate for all classes of property. Some discussion held. Mr. Cohen made a motion to close the Public Hearing. Ms. Brouillette seconded the motion. All – Aye. Mr. Cohen made a motion to approve the proposed recommendation. Ms. Brouillette seconded the motion. All – Aye.

3. Assign Motions
In the agenda is the list of STM Motions and Presenters.
The list of STM motions were reviewed and presenters were assigned as follows:
Ms. Brouillette – Article 4; Mr. Bonin – Article 5; Mr. Hughes – Article 6; Mr. LaPorte – Article 9.

4. Approve Red Flag Policy
In the agenda is the Identity Theft Protection Program Policy.
The Red Flag Policy was reviewed and discussed. It was suggested that this be expanded to other Municipal Departments. Mr. Cohen made a motion to approve the Red Flag Policy as presented. Mr. Bonin seconded the motion. All – Aye.

5. Goals and Objectives
In the agenda is the Town Administrator Goals and Long Range Goals.
Mr. Guzinski reviewed the Town Administrator Goals and Long Range Goals and benchmarks for measurements. Discussion held. It was suggested that some language be added to develop some long and short term measures for the Board to consider regarding the safety on Main Street. Mr. Guzinski will meet with the Safety Committee regarding this. It was agreed to review goals at the first meeting of every calendar quarter beginning in January. In addition, it was agreed with regard to number 3 and the review of the Finance Department, a March 1 date would be included.

6. Personnel Policies and Procedures – First Review
In the agenda is a memo from Mr. Guzinski dated 11/4/10 and a copy of Personnel Policies and Procedures.
Mr. Guzinski discussed the Personnel Policies and Procedures. Some discussion held including time dating the document and the need to address personnel in the Bylaws.

7. Minutes: October 12, 2010; October 19, 2010; October 19, 2010 Exec. Session
October 12, 2010: Ms. Brouillette made a motion to approve the Work Shop Meeting Minutes of October 12, 2010 as presented. Mr. Cohen seconded the motion. All – Aye.
October 19, 2010: Mr. Cohen made a motion to approve the minutes of October 19, 2010. Mr. Bonin seconded. All – Aye.
October 19, 2010 Exec. Session: Mr. Cohen made a motion to approve the Executive Session Meeting Minutes of October 19, 2010 retaining item 11(a) and releasing all others. Mr. Bonin seconded the motion. All – Aye.

7. Administrator’s Report
In the agenda is a letter from Sharon Brotherton dated 11/1/10.
Mr. Guzinski noted Ms. Sharon Brotherton’s (Town Treasurer) formal notice of retirement effective December 31, 2010. Mr. Guzinski and the Board wish her all the best.

8. Old/New Business
OLD BUSINESS
Mr. LaPorte noted that the Bylaw regarding signs should be addressed.
Mr. Cohen gave an update on the School Building Project. MSBA has invited Douglas to be part of the Model School Program. This will involve an additional 5 percent bonus points on reimbursement. Some discussion held.
NEW BUSINESS
Ms. Brouillette suggested that the Board of Selectmen, as Road Commissioners, have a discussion regarding road safety with regard to the Wind Farm Project.
It was noted that the Webster Board of Selectmen were invited to this meeting, however, scheduling issues did not allow for them to attend at this time. It will be rescheduled. Discussion regarding the road safety and what feedback needs to go to the Planning Board will be done at the next meeting.

9. Executive Session – Litigation/Collective Bargaining
Mr. Cohen made a motion to go into Executive Session at 8:02 pm for the purpose of litigation and collective bargaining and to return to regular session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: Michael Hughes – aye, Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Jeffrey LaPorte - aye. The meeting was then moved to the Board of Selectmen Office.
Mr. Cohen made a motion to come out of Executive Session at 8:26 pm and return to regular session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll Call Vote: Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.


10. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 8:26 pm. Ms. Brouillette seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
Moderator
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Posts: 591
Joined: Wed May 25, 2005 2:01 pm

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