BOS - December 7, 2010

BOS - December 7, 2010

Postby Suzanne Kane » Wed Dec 01, 2010 10:52 am

Board of Selectmen
Agenda
December 7, 2010


7:00 pm
• Call to Order

• Chairman’s Announcements

• Citizen’s forum

1. Wind Farm Update – Rod Jané

2. Liquor License Renewals

3. Approve OPM & Designer Contract for School Bldg Project

4. Discussion – Sale of Lumber

5. Whitin Water Shed District / BOS Representative Discussion

6. Minutes: November 11, 2010; November 11, 2010 Exec. Session

7. Administrator’s Report

8. Old / New Business

9. Executive Session – Collective Bargaining / Contract Negotiations

10. Adjournment
____________________________________________________________________________________
Future Agenda Items:

Dec. 21st:
All Other License Renewals; Auditor Exit Conference

March 1st: Finance Dpt. Review

TBD: Policies; Fire Study; EDC; Update Master Plan; Housing Plan/Housing Auth; Sign Bylaw; Anonymous Letter Policy; Webster BOS – Wind Farm Discussion

Discussion
________________________________________________________________________________________
________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
December 7, 2010
Approved December 21, 2010


• Call to Order
Mr. Hughes called the meeting to order at 7:00 PM
.
ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin, Paula Brouillette, Mitch Cohen, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Randy Manyak, Adelle Reynolds (Building Commissioner), Susan Spenser (T & G).

• Chairman’s Announcements
(In the agenda are copies of the AAA Awards)
Mr. Hughes recognized the Douglas Police Department for receiving the AAA awards for Outstanding Traffic Safety and also for Pedestrian Safety.

• Citizen’s Forum
No citizens came forward.

1. Wind Farm Update – Rod Jané
(After Item 2, taken out of order due to time).
In the agenda is a memo from Mr. Jané dated 11/29/10.
Mr. Jané joined the meeting to give an update on the Wind Farm project. He noted challenges the project is facing. He discussed the MEPA review, the process moving forward and the inability to get the 30% grant in the allotted time frame due to this process. He reviewed the potential for other incentives. He discussed the site plan review process and the question, which has been raised regarding the measurement of the setbacks. He noted work to review and resolve this issue. Some discussion held. Mr. Jané also discussed the interconnection contract and indicated work progresses and should be signed by mid January. Discussion held regarding the impact and communication with the Town of Webster, fencing of turbines, and the power purchase agreement.

2. Liquor License Renewals
(After Citizen’s Forum, taken out of order due to time.)
In the agenda is a copy of a memo from Ms. Kane dated 12/3/10, a list of licenses, application renewals.
Ms. Kane discussed the renewals for liquor licenses. She noted issues that the Building Commission has with two of the licenses holders, which she is working to resolve. Some discussion held. She noted that there are also a few issues that were noted by the Fire Department on all of the licenses. Mr. Cohen made a motion to approve the liquor license renewals as presented directing the applicants to resolve the issues noted by the Fire Department and Building Commissioner. Ms. Brouillette seconded the motion. All – Aye.

3. Approve OPM & Designer Contract for School Bldg. Project
Mr. Guzinski noted the Town has approved funding for the schematic design of the School building project. He indicated that the School Building Committee voted to recommend that the Board of Selectmen approve and execute contract amendments for Heery International as OPM (Owners Project Manager) and DiNisco as Project Designer to include all work through the design phase of the project. Mr. Guzinski requests that the Board authorize the Chairman to execute the agreements. Mr. Cohen made a motion to approve and authorize the Chairman to sign the contract agreements for Heery and DiNisco as presented. Mr. Bonin seconded the motion. All – Aye.

4. Discussion – Sale of Lumber
In the agenda are memos from Mr. Guzinski dated 12/2/10, Mr. Bowen dated 11/23/10 and Mr. Furno dated 11/23/10 and a copy of the Notice to Bidders.
Mr. Guzinski noted as part of the work being done to construct the meteorological tower at the High School site, the Highway Department has cleared a large area of land and as a result a large pile of raw timber has been accumulated. Town Counsel has advised that if the Town intends to sell the lumber they would have to accept sealed bids for the sale of the timber. Some discussion held regarding the language of the notice to bid. Funds from the sale would go into the General Fund. Mr. Guzinski thanked the Highway Department for a job well done on clearing the site. Mr. Cohen made a motion to authorize the sale of timber as presented with language to be worked out with the Town Administration. Ms. Brouillette seconded the motion. All – Aye.

5. Whitin Water Shed District / BOS Representative Discussion
In the agenda is a memo from Mr. Guzinski dated 12/3/10.
Mr. Guzinski reported on a meeting held with the representatives from Water & Sewer and representatives from Whitin Water Shed Commission. It was noted that the Act does not specify the role of the Board Representative. Some discussion held regarding what the role should be including representing the Town, representing the Board of Selectmen, and communication. Mr. LaPorte indicated he could have a monthly report for the Board of Selectmen. The Board agreed on the importance of communicating to the representative as well as the representative reporting to the Board. It was suggested that something be put into writing that has some parameters and can be included in the policy and procedures manual. Mr. Guzinski will work on this. It was the consensus that the representative should be aware and support the Board’s feelings on the issues that impact the Town. It was also suggested that the minutes of the meetings and agendas be reviewed. Mr. Guzinski will also check into this.

6. Minutes: November 23, 2010; November 23, 2010 Exec. Session
November 23, 2010: Ms. Brouillette made a motion to approve the meeting minutes of November 23, 2010 as presented. Mr. Bonin seconded. All – Aye.
November 23, 2010 Exec. Session: Mr. Cohen made a motion to approve the Executive Session Meeting Minutes of November 23, 2010 retaining all items. Ms. Brouillette seconded the motion. All – Aye.

7. Administrator’s Report
In the agenda is a memo from Mr. Guzinski dated 12/7/10.
Mr. Guzinski discussed a draft memo to all the Department Heads regarding the FY2012 budget request packets. He asks that the completed packets be returned to the Finance Director by January 5, 2011 in addition, he is requesting a level funded budget. Some discussion held. Mr. Cohen made a motion to send out the memo as presented. Mr. Bonin seconded the motion. All – Aye.
Mr. Guzinski noted that the Town Engineer continues to work with the Building Facilities Construction Committee not only with the project designs that were approved at the recent Town Meeting, but also with the green energy initiatives and programs. He will be coming before the Board at an upcoming meeting to discuss.

8. Old Business / New Business
There was no old or new business.

9. Executive Session - Collective Bargaining / Contract Negotiations
Mr. Cohen made a motion to go into Executive Session at 7:56 pm for the purpose of collective bargaining/contract negotiations and to return to regular session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll Call Vote: Michael Hughes – aye, Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Jeffrey LaPorte - aye.
Mr. Cohen made a motion to come out of Executive Session at 8:59 pm and return to regular session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll Call Vote: Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

10. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 9:00 PM. Ms. Brouillette seconded the motion. All – Aye.

Respectfully submitted,

Lisa Lannon
Recording Secretary
Suzanne Kane
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