February 7, 2011 Finance Committee Minutes

February 7, 2011 Finance Committee Minutes

Postby Lisa Lannon » Wed Mar 16, 2011 4:20 pm

FINANCE COMMITTEE MEETING
MONDAY, FEBRUARY 7, 2011


A meeting of the Finance Committee was held on Monday, February 7, 2011. Mr. Bari called the meeting to order at 7:03 PM at the Douglas Municipal Center.

ATTENDANCE
PRESENT: Todd Bari (Chairman), Jerome Kocur, Michael Hutnak, Scott Hackett, Jeffrey LaPorte, Pamela Holmes, Carol Gogolinski.
ABSENT: James Roche (Vice Chairman), Thomas Rochon.

FISCAL YEAR 2012 BUDGET REVIEWS
FACILITIES MAINTENANCE DEPARTMENT
Mr. Colonero, Facilities Maintenance Manager reviewed the budget in detail, which is level funded. Some discussion held. It was suggested that the ramification of oil price increases and impact on future budgeting needs to be considered. In addition, it was suggested that ongoing maintenance items that are being put off due to budget issues should be examined.
INSPECTION DEPARTMENT
The discussion of the Building Inspector’s budget was tabled until next meeting.
FIRE/AMBULANCE DEPARTMENT
Mr. Furno, Acting Fire Chief joined the meeting and reviewed the Fire and Ambulance Budgets in detail. Mr. Guzinski noted that Mr. Kent Vincent, who also joined the meeting, has been appointed as the new Fire Chief. This will go before the Board of Selectmen for approval tomorrow night. Potential changes in staffing were discussed. Further discussion regarding the revenues of the Ambulance Department will take place at the next meeting.
HIGHWAY DEPARTMENT
Mr. Furno reviewed the Highway Department Budget. Some discussion held.

SNOW & ICE DEFICIT SPENDING REQUEST
Mr. Guzinski noted that at the last meeting, the Committee approved up to $150,000 in deficit spending for the snow and ice account. He noted there have been further events since that time. Total expenditures as of today are $276,000. Some discussion held. Ms. Holmes made a motion to authorize an overage of an additional $50,000 for the Highway snow and ice account. Mr. LaPorte seconded the motion. Vote unanimous.

REVIEW 2010 ANNUAL AUDIT
Mr. Guzinski noted that the auditor met with the Board of Selectmen on December 22, 2010. That meeting is available to view online. He recommends Committee members take some time to view the meeting and a discussion can take place at the next meeting. Review of 2010 Annual Audit was therefore tabled until the next meeting.

SCHOOL BUILDING COMMITTEE UPDATE
Mr. Cohen joined the meeting. He noted some of the scheduling issues with regard to meetings and the weather and discussed the process moving forward. He noted that discussion would be held at the Board of Selectmen meeting tomorrow evening as to when a presentation can be made. He indicated that it could be a joint meeting with the Finance Committee and the Board of Selectmen, which could happen on February 15, or 22, 2011. It was the consensus of the Committee that a joint meeting would work. Mr. Guzinski will get back to members after the Board of Selectmen meeting tomorrow. He indicated that budget numbers should be available at the time of the presentation. Mr. Cohen discussed the process of cost estimating. He also noted the MSBA has awarded Douglas an additional percentage of reimbursement of 0.91% for the new building for the quality of maintenance on school buildings. Some discussion held regarding the process of reimbursement. Bonding process was discussed.

APPROVE MINUTES OF JANUARY 10, 2011 & JANUARY 24, 2011
Mr. Hackett made a motion to accept the minutes of January 10, 2011 as written. Ms. Holmes seconded the motion. Vote: Yes – 6, Abstained – 1. Motion carries.
Mr. Guzinski noted that he would email the Committee regarding the joint meeting with the Board of Selectmen. It was agreed the next regular meetings would be on February 28, and March 7, 2011.
Mr. LaPorte made a motion to approve the minutes of January 24, 2011 as presented. Mr. Hutnak seconded the motion. Vote unanimous.

ADJOURNMENT
Ms. Holmes made a motion to adjourn the meeting at 8:40 PM. Mr. Hackett seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon
Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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