October 24, 2011 Finance Committee Minutes

October 24, 2011 Finance Committee Minutes

Postby Lisa Lannon » Tue Nov 15, 2011 10:10 am

FINANCE COMMITTEE MEETING
MONDAY, OCTOBER 24, 2011


A meeting of the Finance Committee was held on Monday, October 24, 2011. Mr. Hutnak called the meeting to order at 7:03 PM at the Douglas Municipal Center.

ATTENDANCE
PRESENT: Jerome Kocur, Kate Murphy, Michael Hutnak, Scott Hackett, Pamela Holmes, Carol Gogolinski, Dave Hyland, Mike Guzinski (Town Administrator).
ABSENT: Todd Bari (Chairman), James Roche.

VOTE RECOMMENDATIONS ON THE ARTICLES FOR THE SPECIAL TOWN MEETING OF NOVEMBER 14, 2011
Mr. Guzinski noted that included in the packet are the Articles for the Special Town Meeting. He noted a change in Article 11. Included in the packet is a funding summary and a draft motions and presenters for the Town Meeting.
Chief Vinson joined the meeting to discuss the ambulance receipts. He noted that as a result of last week’s discussions, he has prepared information tracking the revenues for the past few years including the ambulance receipts reserved for appropriation history and the FY12 billing rates. Chief Vinson reviewed in detail the information presented. Discussion held. The process of collection was discussed.
Some discussion held regarding the replacement of the ambulance. It was suggested that the Chief work with the Capital Improvement Committee on a plan for replacing the vehicles.
The Articles for the Special Town Meeting were reviewed.
Ms. Holmes made a motion that the Finance Committee recommends to Town Meeting Article 1 as printed in the Warrant to raise and appropriate the sum of $449,613 and to transfer the sum of $22,000 from Ambulance Receipts Reserved for Appropriation to fund the budget amendments to Article 2 of the Annual Town Meeting of May 2, 2011 and continue to June 13, 2011. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 2 that the Town vote to transfer the sum of $205.26 from the Street Light Account of Article 2 of the Annual Town Meeting of May 2, 2011 and continued to June 13, 2011 to pay for a prior year bill to Integrys Energy Services. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 3 that the Town vote to raise and appropriate the sum of $3,038 to the Fire Wages Account, and to transfer the sum of $4,054 from the Ambulance Receipts Reserved for Appropriation to the Ambulance Wages Account and to ratify the provisions of the collective bargaining agreement negotiated with the Firefighters Union for the period of July 1, 2011 to June 30, 2014. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 4 that the Town votes to transfer from the Stabilization Account the sum of $160,000 for the purchase of a New Ambulance and associated equipment for the Fire/Ambulance Department. It is the intention of this article that said funds shall be returned to the Stabilization Account from the Ambulance Receipts Reserved for Appropriation at a future Town Meeting. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 5 that the Town transfers from the Stabilization Account the sum of $150,000 for the purchase, installation, and repair of Public Safety Radio Communication Equipment. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 6 that the Town transfer the sum of $6,000 from Waterway Improvement Receipts Reserved for Appropriation to a Waterway Dive Rescue Team Account for the purpose of paying costs associated with the purchase of supplies, equipment and training. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 7 that the Town vote to transfer the sum of $306,395.23 from the School Building Schematic Design Account (Article 1, STM 11/15/10), and the sum of $3,561 from the School Feasibility Capital Account (Article 10, ATM 5/5/08), for a total sum of $310,256.23 to the Stabilization Account. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 8 that the Town vote to raise and appropriate the sum of $6,000 to fund the grant match for the wind turbine study. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 9 that the Town vote to transfer the sum of $220,968 from the Water & Sewer Reserved for Debt Account and to make the amendments to the Fiscal Year 2012 Water/Sewer budget as listed in the Warrant. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 10 that the Town vote to transfer the sum of $37,363.83 from Water/ Sewer Retained earnings to the Manchaug Street Sewer Extension Capital Project Account. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 11 that the Town vote to add a new Section 2(b) of Article 2 for the General Bylaws as written in the Warrant: Pursuant to General Laws, Chapter 60, Section 62A, payment agreements between the Treasurer and persons entitled to redeem parcels in the tax title are hereby authorized. Such agreements shall be for a maximum term of no more than five years. Each agreement will require a minimum payment at the inception of 25% needed to redeem the parcel. During the term of the agreement the Treasurer may not bring an action to foreclose the tax title unless payment are not made in accordance with the schedule set out in the agreement or timely payments are not made on other amounts due the municipality that are a lien on the same parcel. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 12 that the Town vote to approve the Tax Increment Financing Agreement between the Town, Gilboa Properties, LLC, and Classic Envelope, Inc., substantially in the form as is on file with the Town Clerk prior to the Town Meeting (the “TIF Agreement”), pursuant to GL c. 40 Section 59, and to authorize the Town Administrator to submit the TIF Agreement, Tax Increment Financing Plan, and Certified Expansion Project Application to the Massachusetts Economic Assistance Coordinating Council all relating to the project as described in the TIF Agreement to be located in the 120 Gilboa Street Economic Opportunity Area, and to take such other actions as may be necessary to obtain approval of the Certified Expansion Project Application, the Tax Increment Financing Plan and TIF Zone and to implement the TIF Agreement. Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 13 that the Town vote to approve a PILOT (payment in lieu of taxes) agreement pursuant to Massachusetts General Law Chapter 59 Section 38H between the Town and Con Edison Development, substantially in the form as is on file in the Office of the Town Clerk prior to the Town Meeting. Ms. Murphy seconded. Vote unanimous.
Ms. Holmes made a motion to recommend Article 14 that the Town vote to make the changes to the Personnel Classification and Compensation Plan as indicated in the Warrant (changes are in bold and highlighted). Ms. Murphy seconded the motion. Vote unanimous.
Ms. Holmes made a motion to recommend Article 15 that the Town vote to make the changes to the Personnel Bylaw as written in the Warrant. Ms. Murphy seconded the motion. Vote unanimous.

REVIEW DRAFT FINANCIAL POLICIES
It was agreed that the review of draft Financial Policies would be tabled to the next meeting. Any questions/concerns can be directed to Mr. Guzinski prior to the next meeting. Some discussion held.

NEXT MEETING
It was agreed the next meeting would be held on November 7, 2011 at 7:00 PM. In addition, the Committee will meet at 6:30 PM prior to the Town Meeting on November 14, 2011.

APPROVE MINUTES OF MAY 2, JUNE 13, AND JUNE 27 OF 2011
The minutes of May 2, June 13, and June 27, 2011 were reviewed.
Mr. Hackett made a motion to approve the minutes of May 2, 2011 as written. Mr. Kocur seconded the motion. Vote unanimous.
Mr. Hackett made a motion to approve the minutes of June 13, 2011 as written. Ms. Gogolinski seconded the motion. Vote: Yes – 6, Abstained – 1. Motion carries.
Mr. Hackett made a motion to approve the minutes of June 27, 2011 as written. Ms. Gogolinski seconded the motion. Vote unanimous.

OTHER BUSINESS
Ms. Holmes reported on the process of collecting for the Flag Fund. She noted that the goal of $1,000 has been achieved. Any additional donations will be utilized for future flag replacements.

ADJOURNMENT
Ms. Murphy made a motion to adjourn the meeting at 8:08 PM. Ms. Holmes seconded the motion. Vote unanimous.

Respectfully submitted,
Lisa Lannon
Recording Secretary
Lisa Lannon
 
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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