January 4, 2012 Building Facilities & Construction Committee

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January 4, 2012 Building Facilities & Construction Committee

Postby Mary Wright » Wed Jan 18, 2012 9:29 pm

JANUARY 4, 2012

A meeting of the Building Facilities Construction Committee (BFCC) was held on January 4, 2012 at the Municipal Center. Ms. Shirley Mosczynski called the meeting to order at 7:06 PM.

PRESENT: Sean Holland (Chairman, arrived 7:20 PM), Ed Gouin, Virginia Howe, Matt Sargent, Linda Brown, Shirley Mosczynski (Vice Chairman), William Cundiff (Town Engineer), Joe Biagioni (Ex-officio)
GUESTS: Ann Carlsson

Ms. Brown recused herself from the Library ADA Renovation Project discussion.
Mr. Cundiff announced the Board of Selectmen voted 3 - 2 to approve Charlie Van Voorhis’ amendment to reduce the scope of the project for the same fee, i.e., taking the process to just before the contract document stage for $49,000. The Board of Selectmen’s vote was contingent on an affirmative vote by the Library Trustees. Mr. Biagioni announced that the Library Trustees’ vote on this matter was in favor with a vote of 4 - 1.
Mr. Cundiff announced that Mr. Van Voorhis had a discussion with the Architectural Access Board inquiring as to whether or not a variance, which was granted as part of the original library project, could be carried forward to this project for some of the accessibility issues, and the answer was that a new application must be filed.
A discussion of the parking layout began. Mr. Cundiff asked if discussions could be started with the abutters, Webster Credit Union (282 Main Street) and John C. Petraglia (274 Main Street), to ask them if we could connect to their rear parking areas for egress. Mr. Biagioni stated that Pete Tetreault was going to speak with the Credit Union after the holidays. Mr. Biagioni will approach Webster Credit Union and John C. Petraglia about this topic. Mr. Cundiff suggested that a deeded easement granting access would be the best option.
Mr. Biagioni went on to discuss that the Library Trustees have concerns regarding the size of the parking lot and the costs. The Library Trustees may vote to reduce the size of the lot; benches may also be eliminated. The Library Trustees’ next meeting is January 24, 2012, however a special meeting may be called in order to discuss these issues in order to have a definite answer before the next Building Facilities Construction Committee meeting.
Mr. Biagioni mentioned that some of the Library Trustees had questioned the requirement for the amount of green space; is the percentage of green space being exceeded? Mr. Cundiff noted that an Aquifer Permit would be needed for a storm water collection system due to the extent that the area would be disturbed. Mr. Biagioni will come back to the BFCC with the recommendations of the Library Trustees.
Mr. Cundiff stated that warrants for the Town Meeting need to be in by early March.
Mr. Biagioni and Ms. Carlsson left the meeting at 7:32 PM.

Mr. Cundiff presented a copy of the letter going out to the neighboring communities of Webster, Northbridge, Sutton and Uxbridge soliciting their feedback on whether or not those towns would be interested in a shared compost facility. It was the consensus of the committee to move forward with sending the letter out.
Discussion was held regarding insurance burden, fencing the area, clearing the land, and whether or not the site should be open year-round.

Ms. Mosczynski announced that the project would be open for subcontractor bids this Friday. Mr. Cundiff stated that this date has been changed to January 12, 2012 at 2:00 PM at the Municipal Center. This new date is required by the architect to properly complete the Contract Documents. Mr. Cundiff announced that the general contractors’ bids are due January 20, 2012.

Mr. Cundiff presented an FY2013 Budget Request Packet from Michael Guzinski. He suggested an increase in the proposed advertising and printing/mailing budget lines. Ms. Brown made a motion to amend the FY2013 budget request to $1000 for advertising and $500 for printing/mailing. The motion was seconded by Mr. Gouin. Vote unanimous.

The minutes of November 16, 2011 were reviewed. Ms. Mosczynski remarked that these minutes had already been approved.
The minutes of December 7, 2011 were reviewed. Ms. Mosczynski made a motion to approve the BFCC minutes of December 7, 2011 as amended. Mr. Gouin seconded the motion. Vote unanimous.

Mr. Guzinski asked Mr. Cundiff to present the cost of roofing renovations for the Municipal Building ($80,000) and the existing elementary school ($150,000). It was suggested that the two jobs go out to bid together to get economy of scale, hoping to get architects next month.

Mr. Cundiff announced that they are close to a final agreement for the Hemlock Street Bridge proposal.
Mr. Cundiff will finalize the RFQ for the Safety Complex next month.

Ms. Mosczynski made a motion to adjourn the meeting at 7:59 PM. Ms. Brown seconded the motion. Vote unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
Posts: 530
Joined: Thu Jan 12, 2012 8:56 pm

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