BOS - January 10, 2012

BOS - January 10, 2012

Postby Suzanne Kane » Thu Jan 26, 2012 1:26 pm

Board of Selectmen
Agenda
January 10, 2012


7:00 pm • Call to Order
• Chairman’s Announcements
• Citizen’s Forum

1. Building Department Fee Schedule – Bldg Commissioner

2. Approve and Sign Common Victualers License

3. Approve change in Dental Insurance

4. Selectmen Goals

5. Minutes: Dec. 6, 2011; Dec. 6 Exec. Session; Dec. 20, 2011; Dec. 20 Exec. Session

6. School Building Project Update

7. Administrator’s Report

8. Old/New Business

9. Executive Session – Litigation/Real-estate

10. Adjournment
_______________________________________________________________________________
Future Agenda Items:

Jan. 31: School Bldg Committee – Approve Project Contracts

TBD: Update Master Plan; Housing Plan/Housing Authority; Meeting w/Webster
___________________________________________________________________________________
___________________________________________________________________________________

BOARD OF SELECTMEN
MEETING MINUTES
January 10, 2012
Approved February 21, 2012

• Call to Order
Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDENCE:
Board: Tim Bonin (Chairman), Mitch Cohen, Hal Davis, Mike Hughes, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Adelle Reynolds (Building Commissioner)

• Chairman’s Announcements (00:07)
Mr. Bonin presented a memo from Ricky Colonero thanking Joseph Skowronski for completing 8 hours of community service fixing benches on the Town Common.

• Citizen’s Forum (00:08)
No citizens came forward.

1. Building Department Fee Schedule (00:09)
In the agenda is an email from Jane Alger dated December 2011 and backup documentation.
Adelle Reynolds, Building Commissioner joined the meeting to discuss revising the Building Department Fee Schedule. Since June 2011, the state mandates that the Town issue mechanical permits and do sheet metal and mechanical inspections. Ms. Reynolds has not been able to collect a fee for the permits because they are not on the fee schedule. Ms. Reynolds wrote to the state to request a grandfather permit. Ms. Reynolds spoke with Mr. Guzinski about updating the Building Dept. Fee Schedule and Commercial Project Fee Schedule. She felt the fee did not match the project.
Ms. Reynolds reviewed the fee schedule. New line items: Separated residential solar fees from commercial solar fees. For residential, the fee is $75/10 panels, for commercial $10/$1000. For pool permits, a new line item was created when the electrical permit was separated from the pool permit; it is now a separate electrical permit. Also, a deck fee is added to pools that will have a deck.
Mr. Cohen asked if there was a way to have another permit line item that would cover costs of processing permits if something should come up later. Ms. Reynolds responded that she will put a note on the permit fee schedule such as, “Other permits not listed herein or do not have an established fee structure, may be determined by the Town Administrator or Building Commissioner”. Mr. Cohen suggested a $25 or $50 minimum charge for a permit so that it is not necessary to come back to the Board every time something minor changes. Mr. Cohen added that the wording Ms. Reynolds suggested would be good to cover the Town for any number of things.
The Communication Tower fee went from $750 to $10/$1000 of estimated cost. Ms. Reynolds suggested that line be titled: Communication Tower/Wind Turbines”.
Mr. Bonin is not prepared to move forward at this time. Ms. Reynolds requested that a motion be made today on the fee schedule for the mechanical permits. She has not collected any fees for 10-15 mechanical permits that have been issued in the past six months. Discussion continued describing the type of work that needs a mechanical permit. Ms. Reynolds also cited examples of how an adjusted fee schedule would help our commercial projects, actually reducing fees and not increasing fees. Projects with smaller square footage will now have fees that are in better perspective with the project.
Mr. Cohen feels the schedule is in line with what other towns are doing. He suggested that once a year the amount of fees collected vs. expenses be looked at to see if they are in line with each other. Ms. Reynolds said that currently the fees cover 75% of expenses and that by the end of the fiscal year, the Town may be over 75%.

Mr. Cohen made a motion to approve the revised fee schedule as presented with the alteration of changing Communication Tower to Communication/Wind Tower. Mr. Cohen asked if the Wind Tower would include the wind turbine. Ms. Reynolds answered in the affirmative. Mr. Hughes seconded the motion. In favor - 4. Opposed – 1. (48:00)

2. Common Victuallers License (51:56)
In the agenda is an email from Suzanne Kane dated January 6, 2012 and related documentation
Mr. LaPorte made a motion to approve the Common Victuallers license for Eileen Gresian d/b/a The Little Coffee Bean. Mr. Cohen seconded the motion. All - Aye.

3. Dental Insurance (51:57)
In the agenda is memo from Michael Guzinski dated January 6, 2011.
Mr. Guzinski contacted both municipal and school unions and they are both in full support of the switch of dental insurance. Mr. Guzinski recommended that the Board formally approve changing the dental insurance from Guardian to Altus effective March 1, 2012. Michael Hughes made a motion to approve as presented. Mr. LaPorte seconded the motion. All - Aye.

4. Selectmen Goals (52:53)
The Selectmen discussed how to go about prioritizing each goal, decided where they are on each, where the goal should be on the priority list and whether or not it should be discarded.
Regarding the Martin Road Park, Mr. Guzinski said Mr. Joseph Gresian (President of Douglas Axmen Soccer) met with the Recreation Commission and made good progress. A draft should be ready next week, as far as the soccer end. Cost estimates for a full renovation of Martin Road Park will not be ready until September. A ballpark figure is $1.5 – 2 million. Mr. Guzinski will meet with the Axmen Soccer Association and invite them to come to a Board Meeting within the next six weeks.
Mr. Guzinski next spoke about the Yardways Facility. The Building Facilities Construction Committee and Mr. Cundiff are working together and hope to meet the January 31, 2012 goal for preliminary recommendations. The Board is supportive in moving forward.
Mr. Guzinski has spoken with the Senior Center staff and they will have a review put together for the Senior Center Operations Plan by the end of the month.
Mr. Bonin mentioned that things are moving forward as to meeting with Quinsigamond Community College. January 31, 2012 may be premature.
Next, Mr. Guzinski mentioned that there has been no major movement on the Government Study Report at this time. He inquired as to the relative priority of this item. Mr. Hughes sees this as an item that needs to be done and he needs to know where the Board will go with this. Mr. Cohen said that first a process needs to be developed to get this done. A special workshop may need to be set up for this purpose. This item needs a unanimous backing by the Board. Mr. Bonin said this item can be formally put on the agenda for the next meeting to begin the discussion.
Mr. Guzinski spoke with Bob Sullivan regarding the aquifer. He is currently working on the map and anticipates having it for January 31, 2012.
Mr. Guzinski also spoke with Mr. Sullivan regarding water/sewer, and he is working with him to be able to bring something back to the Board for April.
Wallum Lake: Mr. Bonin will address this in the next two days.
Board of Health: Mr. Guzinski is in discussion with the Board of Health regarding trash recycling. Mr. Cohen mentioned that other towns have a pay-per-bag plan. The bags are presold. Mr. Guzinski will see if the Board of Health is open to options.
Old Grammar School: Mr. Guzinski is working with Mr. Cundiff. Mr. Bonin would like to see this item moved up the list.
Green Communities Act: Mr. Hughes feels that this is not a high priority goal. Mr. Cohen would like to see this item come to a conclusion. He feels a cost-benefit analysis is needed, which would not be completed until September or October, 2012. Mr. LaPorte feels the town would be spending more money than they would get back. Discussion was held regarding whether or not the Town can dictate to homeowners how to build/renovate their homes. Mr. Davis suggested looking at other communities that have adopted the Green Communities Act and see how they have done it. Mr. Bonin would like to table this item for now.
Website: Mr. Cohen has a meeting next Wednesday for the next round of discussions. Mr. Guzinski hopes to have the whole site up by May 1, 2012. A discussion was held as to the pros and cons of the Board’s use of the website “Yammer”.
Solar Panels on Municipal Property: Research is ongoing.
Mr. Guzinski may prepare a revised goal list for the next meeting.

5. Approval of the Minutes (1:38:10)
December 6, 2011: Mr. Hughes made a motion to approve the minutes of the December 6, 2011 Board of Selectmen meeting as presented. Seconded by Mr. LaPorte. All - Aye.
December 6, 2011: Mr. Hughes made a motion to approve the minutes of the December 6, 2011 Executive Session meeting as presented, retaining all but section 15B. Seconded by Mr. LaPorte. All - Aye.
December 20, 2011: Mr. Hughes made a motion to approve the minutes of the December 20, 2011 Board of Selectmen meeting as presented. Seconded by Mr. LaPorte. All - Aye.
December 20, 2011; Mr. Hughes made a motion to approve the minutes of the December 20, 2011 Executive Session meeting as presented in its entirety. Seconded by Mr. LaPorte. All – Aye.

6. School Building Project Update (1:39:38)
In the agenda is a memo from Mitchell Cohen dated January 5, 2011 and backup documentation
Mr. Cohen issued 5 addenda for the bidding process. The bids for the subtrades will open Thursday at 2:00 PM. The general contractor bids will open January 20, 2012. Mr. Cohen went on to describe the bid process and updated the Board on the haul road project.
Mr. Bonin asked if the well is a concern. Mr. Cohen said that the amount of water from the well has been calculated and a large reserve tank has been put in.

7. Administrator’s Report (1:49:30)
In the agenda is a memo from Michael Guzinski dated January 6, 2011 and a Town of Douglas Feedback and Comment Card.
Mr. Guzinski mentioned that two suggestion boxes have been installed at the entrance to the Municipal Center. Mr. LaPorte presented a copy of the feedback forms that are available at the boxes. Ms. Kane posted a sheet in front of the box that states that complaints need to be signed.
Mr. Guzinski mentioned that Lisa Lannon, the Meeting Minutes Recorder, has decided to move on. Mr. Guzinski welcomed Mary Wright as the new Meeting Minutes Recorder and thanked Ms. Lannon for her years of service.
Mr. Guzinski mentioned that the meteorological tower behind the high school will be disassembled later this week. A wind report will be available at the next meeting.

8. Old/New Business (1:56:04)
OLD BUSINESS: None
NEW BUSINESS:
Mr. Davis mentioned that there are two or three vacancies on the Conservation Commission. Ms. Kane will post the positions on Cable Access. Ms. Kane mentioned that one application has already been received without advertising.

9. Executive Session – Litigation/Real estate: (1:57:00)
Mr. Hughes made a motion at 9:00 PM to go into Executive Session for the purpose of litigation and real estate and to return to regular session for the purpose of adjournment. Mr. Cohen seconded the motion.
Roll Call Vote: Tim Bonin – Aye, Hal Davis – Aye, Mitch Cohen – Aye, Jeffrey LaPorte – Aye, Mike Hughes - Aye.
Mr. Cohen made a motion at 9:23 PM to return to regular session for the purpose of adjournment. Mr. Davis seconded the motion. Roll Call Vote: Tim Bonin – Aye, Hal Davis – Aye, Mitch Cohen – Aye, Jeffrey LaPorte – Aye, Mike Hughes - Aye.

10. Adjournment
Mr. Davis made a motion to adjourn the meeting at 9:23 PM. Mr. Cohen seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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