April 18, 2012 Building & Facilities Construction Committ

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April 18, 2012 Building & Facilities Construction Committ

Postby Mary Wright » Mon May 21, 2012 9:14 pm

APRIL 18, 2012

A meeting of the Building Facilities Construction Committee (BFCC) was held on April 18, 2012 at the Municipal Center. Mr. Holland called the meeting to order at 7:05 PM.

PRESENT: Linda Brown, Ed Gouin, Virginia Howe, Sean Holland (Chairman), William Cundiff (Town Engineer)
ABSENT: Matt Sargent, Shirley Mosczynski, Joe Biagioni
GUESTS: Scott Medeiros, 64 High Street

Mr. Cundiff reviewed what was talked about at the last meeting. Mr. Cundiff has not had a chance to fill out the Designer Evaluation Form. He will have that ready for the next meeting.
Regarding a resolution for the egress for the site, he and Mr. Biagioni have a meeting planned for this Friday to go over all the options. After the list is reviewed, it will be up to the Library Trustees to go to the Board of Selectmen with a request as to which option they want to pursue.
Mr. Holland asked if the governmental body would share evaluations of companies that have been submitted based on other towns and governmental projects. Mr. Cundiff replied in the affirmative and presented his understanding of the rules and regulations of a DECAM project.

Mr. Cundiff stated that over 50 firms downloaded the RFQ. A pre-bid meeting was held at the Fire Station today and 20 people attended it.
Several questions were raised by the Board of Selectmen regarding the RFQ. The scope of work for the safety complex RFQ entailed three different options for evaluation: 1) have all three facilities on one property, 2) Police and Fire at that facility and evaluate pre-existing, nearby buildings for Highway, and 3) to put Police and Fire at the facility and look at nearby vacant municipal properties for the Highway Dept. The Board of Selectmen asked if the Committee would consider expanding the Police Dept. from its current location into this building (the Municipal Center). The Police Chief did have some concerns about this approach; specifically a lack of parking at the current location and a flooding situation that occurs on occasion, which would not be resolved with an expansion.
There is a fixed fee for the scope of work and none of that fixed fee contemplates evaluation of this building. Mr. Cundiff mentioned that the Town Meeting appropriated $90,000 for this scope of work and mandated that they look at existing buildings. There are costs involved with renovating. The scope would increase, which may have a bearing on the remaining scope. It would have to be issued as an addendum. There are two weeks remaining to submit proposals. It would take a week to make the addendum.
A discussion continued regarding the pros and cons of an expansion.
Ms. Howe feels the Board of Selectmen would prefer the expansion option due to the financial situation of the Town, however an expansion of the existing site does not seem to be in the best interests of the Town.
Mr. Holland feels another option should be defined. An expansion is a substantial departure from all the options in the document. However, the Board of Selectmen are the elected officials and he feels there should be some attempt to include the expansion in the document. Ms. Howe feels Mr. Holland has a point.
Ms. Howe asked if there were any chance the school project would dump traffic onto Depot Street. If there were any possibility of this happening, it would be unwise to expand the Police Dept. here. Mr. Cundiff does not feel that there is any plan to do that.
Mr. Cundiff suggested extending the date for submittals by a month to approximately May 30th, if they want to include the expansion. He would be able to present some edits to the RFQ over the next two weeks. This was agreed to by consensus. He will have a proposal for edits at the next meeting.
Mr. Cundiff will request that the Chief of Police attend the next meeting in order to consider his input.
The next issue was a question raised by one of the architects. A minimum submittal requirement is that the architects have their MCPTO certification. That certification is required for school projects, but not for public safety complexes. Mr. Cundiff recommends taking that out of the minimum requirement section and making the same edits that were made to the Library ADA Project RFQ, taking it from a minimum requirement and including it in the scoring requirements under “procurement”. The Committee agreed by consensus.
An Owner’s Project Manager (OPM) is needed on the project. Mr. Cundiff stated that the Committee has two options: they could make a recommendation to the Board of Selectmen that Mr. Cundiff be the OPM or go out for RFQ for OPM services. The Committee recommended Mr. Cundiff for OPM by consensus. Mr. Cundiff will drop a memo to the Chairman to submit to the Board of Selectmen recommending himself for OPM.
Mr. Scott Medeiros, 64 High Street, feels it is prudent to do what they are suggesting to do. The end product will be difficult to pass. It is important to go through the process, but they will run into a brick wall if they do not look into expanding this building because someone will ask if that option had been explored. The Committee will need to have a reason as to why or why not expansion of this building is an option.
Mr. Cundiff will clarify with the School Dept. if the second floor will be vacant. He also clarified that by “expansion”, the Board of Selectmen means for the Committee to explore the Police Dept. expanding into the Municipal Center, not adding on to the building.

Mr. Cundiff stated that the project is moving along. They are getting their first pay request from CTA. They finally settled on a Schedule of Values, which will help divide up the pay requests as they come in. All testing results have been passing. There have been no issues so far. There will be a School Building Committee tomorrow night.
Ms. Howe inquired regarding building rules in terms of an earthquake. Mr. Cundiff thinks we are in a category 5 area, which is the highest level of design from a structural stability standpoint.

Approval of the minutes of the March 7, 2012 BFCC meeting were deferred to the next meeting.

The next meetings will be May 2, 2012 at 7:00 PM and May 16, 2012 at 7:00 PM.

Compost Facility: Mr. Cundiff saw some correspondence between the Uxbridge Town Manager and Mr. Guzinski late this afternoon. He is progressing with an inter-municipal agreement, but it has not been finalized.

Ms. Howe made a motion to adjourn the meeting 7:41 PM. Mr. Gouin seconded the motion. Vote unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
Posts: 530
Joined: Thu Jan 12, 2012 8:56 pm

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