BOS - June 5, 2012

BOS - June 5, 2012

Postby Suzanne Kane » Thu Jun 14, 2012 1:55 pm

Board of Selectmen
Agenda
June 5, 2012


7:00 pm
• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 pm
1. Layout Hearing – Smith Hill Way

2. Tax Title Policy – 3rd Reading

3. Expense Policy – 1st Reading

4. Award Contract for Ambulance Billing

5. Approve Engineering Contract for Hemlock Street Bridge

6. Annual Appointments

7. Assign Motions for STM June 11, 2012

8. Minutes: May 1, 2012; May 2, 2012; May 14, 2012

9. Administrator’s Report

10. Old/New Business

11. Adjournment
_________________________________________________________________________________
Future Agenda Items

June 19th: Appoint Strategic Budget Committee

TBD: Gov’t Study Discussion; Update Master Plan; Housing Plan/Housing Authority
Meeting w/Webster
___________________________________________________________________________________
___________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
June 5, 2012
Approved July 24, 2012

• Call to Order
Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: William Cundiff (Town Engineer), Jeanne Lovett (Finance Director), Fire Chief Kent Vinson, Sue Spencer (Worcester Telegram & Gazette), Adam Silva (Blackstone Valley Tribune), Suzanne Gagnon, Debbie Heinz and other municipal employees and residents.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:44)
In the packet is a memo from Debby Heinz dated May 27, 2012 naming the winners of the Bike Decorating Contest.
Mr. Bonin congratulated Det. Gould, Det. McLaughlin and Officer Bloniasz for receiving a Special Recognition Award from the New England Narcotic Enforcement Officers’ Association for Outstanding Contributions in the Field of Drug Enforcement.
Mr. Bonin congratulated the youngsters that won awards at the Memorial Day Parade for Bike Decorating. The children came forward to talk about their decorations.
Mr. Bonin welcomed Mr. Keith Brown to the Board of Selectmen.

• Citizen’s Forum (05:27)
No citizens came forward.

1. 7:05 Layout Hearing: Smith Hill Way (06:11)
In the packet is a Notice of Public Meeting, a letter from Debra MacGregor dated May 21, 2012 and related materials.
Mr. Bonin opened the public hearing by reading the notice. Mr. Cundiff and Mike Yerka of Civil Site Engineering joined the meeting to present the project. Mr. Cundiff explained that drainage easements reserved within the deeds for lots 4 & 5 do not show on the original approved subdivision plan. He stated that the Planning Board supports the acceptance of Smith Hill Way as a public way. Mr. Yerka and Mr. Cundiff answered questions from the Board.
Mr. Davis made a motion to close the public hearing, Smith Hill Way at 7:15 PM. Mr. LaPorte seconded the motion. All-Aye.
Mr. Hughes made a motion to layout the plan of Smith Hill Way, acceptance as a public street in Douglas, MA as shown on the plan, entitled the same. Mr. LaPorte seconded the motion. All-Aye.

2. Treasurer’s Tax Title Agreement Policy – Third Reading (11:51)
In the agenda is a copy of the Town of Douglas, Treasurer’s Tax Title Agreement Policy dated 5/15/2012.
Ms. Jeanne Lovett joined the meeting. Mr. Guzinski stated that there have been no changes to the policy since the second reading. Language has been cleaned up per discussions at the last meeting. Mr. Guzinski recommends the policy’s acceptance by the Board.
Mr. Davis made a motion to accept the Tax Title Agreement Policy in the form presented to the Board of Selectmen this evening. Mr. LaPorte seconded the motion. All-Aye.

3. Expenditure Policy – First Reading (14:39)
In the packet is a draft of the Town of Douglas, Expenditure Policy.
Mr. Guzinski explained that the policy was recommended by the Town Auditors. Ms. Lovett explained the benefits of the policy. Town Counsel has reviewed the draft. Ms. Lovett explained the Town’s policy to not issue manual checks. A discussion was held.

4. Award Contract for Ambulance Billing (21:17)
In the agenda is a letter from Chief Kent Vinson dated May 30, 2012 and related materials.
Fire Chief Kent Vinson joined the meeting. He presented his arguments in support of using a billing agency to do the collections for the Ambulance Dept. Chief Vinson recommends awarding the contract to Coasting Billing of Manchaug, MA. The Towns of Northbridge and Uxbridge use Coastal Billing. Their collection rate is approximately 90% in those towns.
Mr. Guzinski feels 4% is an aggressive bid and spoke in favor of awarding the one-year agreement to Coastal Billing. A discussion was held.
The contract will be put together and reviewed by Town Counsel. Atty. Bowen will add Article 17 to the contract in regards to a 4% payback.
Mr. Davis made a motion to award the contract for ambulance billing to Coastal Billing, Manchaug, MA and authorize the Town Administrator to execute the contract. Mr. Hughes seconded the motion. All-Aye.

5. Approve Engineering Contract for Hemlock Street Bridge (36:37)
In the agenda is a memo from Mr. Cundiff dated May 29, 2012.
Mr. Bill Cundiff joined the meeting and gave background information regarding the load-bearing capacity of Hemlock Street bridge. Three bids were solicited and Maguire Group, Inc. came in the lowest. Mr. Cundiff cannot guarantee what Mass DOT’s turnaround time will be on their reviews. The project would be funded through Chapter 90. The goal is to have a permanent, yet simple solution. A discussion was held.
Mr. Hughes made a motion to award the engineering contract for Hemlock Street Bridge to Maguire Group, Inc. and authorize the Town Administrator to execute the contract. Mr. LaPorte seconded the motion. All-Aye.

6. Annual Appointments (46:36)
In the packet is a memo from Mr. Guzinski dated May 31, 2012, a memo from Ms. Kane dated May 16, 2012, a table entitled “2012 Appointments by BOS” and related applications.
Ms. Kane presented the list of 2012 Annual Appointments and explained a new column she added to the spreadsheet to show which applicants were for which committee. Ms. Kane explained that the Cultural Council needs five members in order to get grant money from the state. Currently, there are openings that need to be filled. A discussion was held.
Mr. Hughes made a motion to appoint Keith Brown as the Central MA Regional Planning Representative for a term ending in 2015. Mr. Davis seconded the motion. All-Aye.
A hold was placed on the appointments to the Conservation Committee and Zoning Board of Appeals until June 19, 2012. Thomas Devlin, Jr. was added to the Cable Advisory Committee for the term ending in 2014.
Mr. Hughes made a motion to accept the annual appointments for the committees that were not held, including appointing Thomas Devlin, Jr, to a term ending in 2014 to the Cable Advisory Committee. Mr. Davis seconded the motion. All-Aye.

7. Assign Motions for the STM June 11, 2012 (62:26)
In the packet are the Motions and Presenters for the June 11, 2012 Special Town Meeting.
Mr. Guzinski presented the motions. He requested the Board make the motions for Articles 1 & 3.
Mr. LaPorte will present the motion for Article 1.
Mr. Bonin will present the motion for Article 3.

8. Approval of the Minutes (66:13)
May 1, 2012: Mr. Hughes made a motion to approve the minutes of the May 1, 2012 Board of Selectmen meeting as presented. Seconded by Mr. LaPorte. All – Aye.
May 2, 2012: Mr. LaPorte made a motion to approve the minutes of the May 2, 2012 Board of Selectmen meeting as presented. Seconded by Mr. Davis. All – Aye, Mr. Hughes abstained.
May 14, 2012: Mr. LaPorte made a motion to approve the minutes of the May 14, 2012 Board of Selectmen meeting as presented. Seconded by Mr. Hughes. All – Aye.

9. Administrator’s Report (67:56)
Mr. Guzinski stated that he spoke with Police Chief Foley this morning and he stated that the Police Dept. is looking into initiating a K9 unit, which would be funded by donations and fundraising. He will provide more information within the next few weeks.
Mr. Guzinski reminded the Board that there is a meeting scheduled for next Monday, June 11, 2012 at 6:30 PM before the continued Annual Town Meeting and Special Town Meeting.

10. Old/New Business (71:03)
Old Business
There was no old business.
New Business
The meetings for this summer will be July 24, 2012 and August 21, 2012.
Mr. Bonin is concerned about the Town Website. He feels it is grossly inadequate in its current state. He asked the Board to consider shifting the website update from a volunteer platform to a paid service. A discussion was held. Mr. LaPorte suggested getting a concrete status from Mr. Cohen. Mr. Guzinski suggested putting this item on the agenda for June 19, 2012.

11. Adjournment (78:47)
Mr. Hughes made a motion to adjourn the meeting at 8:20 PM. Mr. Davis seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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