BOS - October 16, 2012

BOS - October 16, 2012

Postby Suzanne Kane » Thu Oct 11, 2012 11:49 am

Board of Selectmen
Agenda
October 16, 2012



7:00 pm
• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Joint Appointment – Planning Board Vacancy

2. School Building Project/Website Update – Mitch Cohen

3. Sign and Approve STM Warrant – November 13, 2012

4. Water Management Permit – Settlement Agreement – Approve and Sign

5. Minutes: October 2, 2012; October 2, 2012 - Executive Session

6. Administrator’s Report

7. Old/New Business

8. Adjournment
_____________________________________________________________________________________
Future Agenda Items:

Oct. 30th: Meeting with Town Moderator/Town Clerk – Special Town Meeting

Nov. 20th: Tax Rate Hearing,

Dec. 4th: License Renewals - Liquor

Dec. 18th: License Renewals – All Others

TBD: Government Study Discussion; Update Master Plan; Housing Plan/Housing Authority;
_____________________________________________________________________________________
_____________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
October 16, 2012
Approved November 20, 2012

Call to Order

Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis, Mike Hughes (Absent), Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant).
Planning Board: Ernie Marks (Chair), Derek Brown, Eben Chesebrough, Michael Greco, Tracy Sharkey, Bob Werme, Michael Zwicker
Other Staff and Citizens: Paula Brouillette (School Building Committee & Strategic Budget Committee), Shirley Mosczynski (School Building Committee & Building Facilities Construction Committee), Pam Holmes (Finance Committee, Strategic Budget Committee, & Zoning Board of Appeals), Mitch Cohen (School Building Committee & Cable), Bill Cundiff (Town Engineer), Sean Holland (Zoning Board of Appeals & Building Facilities Construction Committee)

Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:31)
Mr. Bonin announced that the next “Talk with Tim” will be held on October 24, 2012, 11:00 AM at the Senior Center. All are invited to attend.
The next Board of Selectmen meetings will be October 30 and November 20, 2012.

• Citizen’s Forum (01:34)
No citizens came forward.

1. Joint Appointment – Planning Board Vacancy (01:42)
In the packet is an application from Michael Greco.
Members of the Planning Board joined the meeting. Ernie Marks called the Planning Board meeting to order at 7:04 PM. Mike Greco was the sole applicant. Mr. Marks and Mr. Derek Brown spoke in favor of appointing Mr. Greco to the vacancy on the Planning Board.
Mr. Davis made a motion to appoint Michael Greco to the Planning Board for a term until the next election. Mr. LaPorte seconded the motion. All-Aye.
Roll Call Vote: Tim Bonin – Aye, Keith Brown – Aye, Hal Davis – Aye, Jeffrey LaPorte – Aye. Ernie Marks – Aye, Derek Brown – Aye, Eben Chesebrough – Aye, Tracy Sharkey – Aye, Bob Werme – Aye, Mike Zwicker – Aye.


2. School Building Project/Website Update – Mitch Cohen (05:18)
Mitch Cohen joined the meeting to update the Board on the School Building Project. Today, MSBA gave approval on all of the bid adjustments that Mitch had presented in July.
The elementary school construction is going well. They are making good progress on sealing the building for the winter. The middle school construction is going well also. The auditorium is on schedule to be finished by the end of October. The auditorium seats are on site.
Mr. Cohen spoke about the rainfall event in August that tore a hole through the middle school roof. Because of that, there was significant water damage to the gym floor, the music room, the cafeteria and a few other areas. Most of the issues were dealt with before school started in September. The gym subfloor had to be removed. The wood is covered by insurance, however they are still in discussions with the insurance company as to whether or not the subfloor will be covered.
Mr. Cohen stated that the insurance company can decide whether they pay vendors directly or reimburse the town. The insurance company has decided to reimburse the town for most issues. The School Building Committee can front the money, but they are trying to convince the insurance company to pay vendors directly. There is a law that insurance proceeds over $20,000 need to be appropriated at town meeting. Ms. Lovett would like to set up an interim holding account for all the insurance money that they expect to come in. A companion article or two will be needed in May to dispense the money appropriately. Mr. Cohen asked for the Board’s approval for an article to go on the Town Meeting warrant. A discussion followed. The article is currently on the draft as Article 4.
Mr. Cohen next discussed the iPad project. The School Building Committee was able to pre-purchase one grade’s worth (eighth grade) of iPads for this school year as part of a pilot program. A discussion followed.
Mr. Cohen discussed the Town website. He stated that there are now just under 200 pages. He is working on additional sections for boards and committees, a search function, and further integrating the agendas and meeting minutes into the main part of the site. They are getting about 1000 page views per week, about 10% of those visits are from mobile devices. The Assessor’s mapping page is the most popular page on the site.

3. Sign and Approve STM Warrant – November 13, 2012 (29:32)
In the packet is the Special Town Meeting Warrant.
Mr. Guzinski stated that once the Board of Selectmen acts this evening, the Finance Committee can then meet and make their recommendations. A brief discussion followed on each article. A longer discussion was held regarding the Old Grammar School. The School Department wants to be sure traffic impact is studied.
Mr. LaPorte made a motion to approve and sign the Warrant for the Special Town Meeting on November 13, 2012. Mr. Davis seconded the motion. All-Aye.

4. Water Management Permit – Settlement Agreement – Approve & Sign (36:05)
In the packet is a Settlement Agreement between the Town and the Dept. of Environmental Protection (DEP) and related materials.
Mr. Guzinski presented a Settlement Agreement between the Town and the DEP for a Water Management Permit. It is a 5-year permit. It will allow the town to continue with its water withdrawal under a DEP permit.
Mr. LaPorte made a motion to approve and execute the Water Management Permit – Settlement Agreement. Mr. Davis seconded the motion. All-Aye.

5. Approval of the Minutes (37:20)
October 2, 2012: Mr. LaPorte made a motion to approve the minutes of the October 2, 2012 Board of Selectmen meeting, as presented. Seconded by Mr. Davis. All–Aye
October 2, 2012-Executive Session: Mr. LaPorte made a motion to retain Section 8A and release the remainder of the minutes of the October 2, 2012 Executive Session Board of Selectmen meeting. Seconded by Mr. Davis. All–Aye

6. Administrator’s Report (39:35)
In the agenda is an email from John Furno dated October 9, 2012.
Mr. Guzinski announced that the Sheriff’s Department and their work crew came in and completed various projects around the town. Mr. LaPorte suggested the town perpetually request them to come in. Mr. Guzinski will meet with the department heads to get a list of projects that need to be done.

7. Old/New Business (41:19)
Old Business: Mr. LaPorte reported on the success of Octoberfest.
New Business: There was no new business.

8. Adjournment (41:58)
Mr. LaPorte made a motion to adjourn the meeting at 7:40 PM. Mr. Brown seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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Joined: Wed May 25, 2005 2:01 pm

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