BOS - December 18, 2012

BOS - December 18, 2012

Postby Suzanne Kane » Fri Dec 14, 2012 10:40 am

Board of Selectmen
Agenda
December 18, 2012

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Donation Accounts – Approve Expenditures

7:05 PM
2. Strategic Budget Committee – Update

7:30 PM
3. Hearing – Renewal of Cable Television License of Charter Communications

4. MIIA – 2 Year Guarantee Proposal

5. Approve New Common Vic. License – The Grille On Main

6. Approve License Renewals – Common Victuallers

7. Approve License Renewals – Class II Automotive

8. Approve License Renewals – Automatic Amusement

9. CORI Policy – 3rd Reading and Approval

10. Personnel Board’s Role

11. Minutes – December 4, 2012

12. Administrator’s Report

13. Old/New Business

14. Adjournment
________________________________________________________________________
Future Agenda Items

Jan. 8th:
Health Insurance; FY14 Budget Discussion

TBD: Government Study Discussion; Update Master Plan; Housing Plan/Housing Authority;
________________________________________________________________________
________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
December 18, 2012
APPROVED January 8, 2013

Call to Order

Mr. Bonin called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Tim Bonin, Keith Brown, Hal Davis (absent), Mike Hughes, Jeffrey LaPorte, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant-absent)
Other Staff and Citizens: Atty. Rich Bowen, Mitch Cohen (Cable Committee, School Building Committee), Tom Devlin (Cable Committee)

• Pledge of Allegiance (00:09)

• Chairman’s Announcements (00:27)
Mr. Bonin wished everyone in the audience and at home a Merry Christmas and a Happy New Year.

• Citizen’s Forum (00:36)
No citizens came forward.

1. Donation Accounts-Approve Expenditures (00:43)
In the packet are letters from Chief Patrick Foley dated December 3, 2012 and Alyssa Graveson dated December 12, 2012.
Mr. Guzinski presented requests from Chief Foley of the Police Dept. and Ms. Graveson, Senior Center Director, asking for the board’s authorization to expend gift funds. The Police Dept. would like to use the funds for expenses associated with equipment and training associated with the K9 unit and for the purchase of dispatch uniforms. The Senior Center would use the funds for various expenses such as entertainment equipment and supplies for programs.
Mr. Hughes made a motion to approve the expenditure requests of Chief Patrick Foley and Alyssa Graveson, as presented. Mr. LaPorte seconded the motion. All-Aye.

2. 7:05 PM Strategic Budget Committee-Update (02:03)
In the packet are the Town of Douglas FY14 Preliminary Budget Requests, an FY14 Preliminary Estimated Comprehensive Preview Budget and related materials.
Mr. Guzinski stated that the Strategic Budget Committee met on December 11, 2012 to discuss the financial condition of the town going into FY14. The Committee reviewed a proposed budget based on current revenue projections for FY14, which Mr. Guzinski had prepared. They came to the conclusion that a Proposition 2.5 override should be presented to the public for their consideration, however the committee would like to do more research before a formal recommendation is made to the Board of Selectmen. They will be meeting again on January 7, 2013. Mr. Hughes stated that the School Department would be devastated by the cuts they would have to make if an override does not occur.

3. 7:30 PM Hearing-Renewal of Cable Television License of Charter Communications (26:53)
In the packet are a memo from Mitch Cohen dated December 20, 2012, a Town of Douglas Renewal Cable Television License and related materials.
Mr. Bonin opened the public hearing. Mr. Mitch Cohen joined the meeting. There was not a quorum available to call the Cable Committee meeting to order. Tom Cohan of Charter Communications was unable to attend.
Mr. Cohen stated that in November 2013, Charter’s 10-year license with the Town of Douglas would expire. It is a non-exclusive license, which covers only television. He feels Charter provides a good service. Charter agreed to move to a percentage model for fees that fund operations. Mr. Cohen stated that he would like to create a cable studio upstairs in the Municipal Center in one of the vacated kindergarten classrooms. Build-out of a studio would be funded through the license agreement. Mr. Cohen discussed the beneficial clauses in the license.
Mr. Bonin would like to see a Charter office in Douglas. Mr. Cohen would like to see more local programming. Regionalization was discussed. Discussion continued.
Mr. Cohen will come back with the final license in approximately thirty days after negotiations with Charter are concluded to ask for the board’s approval.
Mr. Hughes made a motion to close the public hearing, Renewal of Cable Television License of Charter Communications. Mr. LaPorte seconded the motion. All – Aye.

4. MIIA-2 Year Guarantee Proposal (06:11)
In the packet are letters from David Labonte dated November 30, 2012.
Mr. Guzinski stated that MIIA’s premium proposal has a 0% increase for FY14 and an increase of no more than 2.5% in FY15. Mr. Guzinski strongly recommends the board approve the 2-year contract with MIIA.
Mr. Hughes made a motion to approve the MIIA 2-Year Guarantee Proposal for Property, Liability and Workers Compensation Insurance. Mr. LaPorte seconded the motion. All – Aye.

5. Approve New Common Vic. License-The Grille on Main (08:23)
In the packet is an application and related materials for The Grille on Main.
Mr. Guzinski presented the application.
Mr. Hughes made a motion to approve the Common Victuallers License for The Grille on Main. Mr. Brown seconded the motion. All – Aye.

6. Approve License Renewals – Common Victuallers (09:10)
In the packet are applications and related materials for the Common Victuallers licenses in town.
Mr. Guzinski presented the renewals. Ms. Kane recommended, by memo, approving all the licenses in the packet that are checked off. Jumbo Donuts and Gourmet Subs plan on closing after Christmas.
Mr. Hughes made a motion to approve the Common Victuallers Licenses as presented by Ms. Kane. Mr. LaPorte seconded the motion. All – Aye.

7. Approve License Renewals – Class II Automotive (10:03)
In the packet are applications and related materials for Class II Automotive licenses in town.
Mr. Guzinski presented the applications. Mr. Guzinski recommended approving all the licenses in the packet that are checked off. He will send out a letter reminding them to work with the Fire Department on any inspection issues.
Mr. Hughes made a motion to approve the Class II Automotive license renewals as presented in the packet. Mr. LaPorte seconded the motion. All – Aye.

8. Approve License Renewals – Automatic Amusement (10:48)
In the packet are an application and related materials for The Goodness Store.
Mr. Guzinski presented the application. Mr. Guzinski recommended approving the license in the packet.
Mr. Hughes made a motion to approve the Automatic Amusement license renewal for The Goodness Store. Mr. LaPorte seconded the motion. All – Aye.

9. CORI Policy Amendment – Third Reading and Approval (11:44)
In the packet is a copy of the Town of Douglas CORI Policy.
The amendment has been reviewed by counsel and approved as to form. Mr. Guzinski recommended approving the policy. There have been no changes since the last meeting.
Mr. Hughes made a motion to approve the CORI Policy Amendment as presented. Mr. LaPorte seconded the motion. All – Aye.

10. Personnel Board’s Role (13:03)
In the packet is a draft policy entitled “Role of the Personnel Board”.
Mr. Guzinski presented for review a policy he put together regarding the Personnel Board’s role. Atty. Rich Bowen stated that this is not a formal board policy, however it would be prudent to ask for the Board of Selectmen’s opinion. If the board felt it was an appropriate guideline, Mr. Guzinski could adopt it as a formal policy. A discussion was held. It was the consensus of the board for Mr. Guzinski to present the policy to the Personnel Board for discussion.

11. Approval of the Minutes
(18:59)
December 4, 2012: Mr. Hughes made a motion to approve the minutes of the December 4, 2012 Board of Selectmen meeting as presented. Seconded by Mr. LaPorte. All–Aye

12. Administrator’s Report (19:22)
Mr. Guzinski stated that the Mass. Municipal Association awarded the Town of Douglas third place in the population category for the Annual Town Report. He congratulated Ms. Kane and everyone who submitted information for the Town Report. There will be an awards ceremony in Boston in January 2013.

13. Old/New Business (21:09)
Old Business: Mr. Guzinski did speak with Congressman McGovern’s scheduler. She was going to contact the congressman and check his schedule. She will get back to Mr. Guzinski in a couple of weeks. A February meeting may be possible.
New Business: Mitch Cohen gave an update on the School Building project. The gym has reopened. The majority of the elementary school windows are in. He stated that things remain on or under budget and on schedule.

14. Adjournment (50:46)
Mr. Brown made a motion to adjourn the meeting at 7:55 PM. Mr. Hughes seconded the motion. All – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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