March 26, 2013 Planning Board Meeting

March 26, 2013 Planning Board Meeting

Postby Mary Wright » Tue Jul 16, 2013 7:03 pm


A meeting of the Planning Board was held on Tuesday, March 26, 2013. Mr. Marks called the meeting to order at 7:03 PM and announced that the meeting is being recorded and will be available on cable and on the website.

PRESENT: Ernest Marks (Chairman), Derek Brown, Eben Chesebrough, Michael Greco, Tracy Sharkey, Robert Werme, Jr., Michael Zwicker, William Cundiff (Town Engineer)

7:00 PM PUBLIC HEARING CONTINUED: AMERICAN PRO WIND (SPR-100614) APPLICATION FOR SITE PLAN REVIEW: Located on the south side of Route 16 (Webster Street), abutting the Webster Town Line.
Mr. Marks continued the public hearing. The applicant has asked to continue the public hearing.
Mr. Brown made a motion to continue the public hearing, American Pro Wind (SPR-100614), Application for a Site Plan Review to April 9, 2013 at 7:30 PM. Mr. Greco seconded the motion. Vote: Unanimous.

1. Whitin Reservoir Estates. In the packet is Mr. Cundiff’s letter dated March 18, 2013. He is hoping to improve the line of communication between his office and the developer. He is trying to work with them and establish some reviews and inspection fees. He needs a check submitted in order to work with an outside consultant. There needs to be a pre-construction meeting. The plans will probably be ready for the next meeting for endorsement.
Mr. Cundiff was unable to inspect some of the pipe bedding below the concrete manhole structures, therefore he is not able to sign off on that. As an alternative, he asked that the applicant have their design engineer certify that the construction was done according to the plans.
Steve O’Connell from Andrews Survey and Engineering and Lori Funari joined the meeting. Mr. O’Connell stated that they are prepared to issue a certification letter. Mr. Cundiff was under the impression that the entire drainage system would be removed and reinstalled with new stone. What happened was that the pipe was removed and they put in new piping and new stone. They also took up the manhole concrete structures except for the base section, which is the section Mr. Cundiff is concerned about. He is concerned that with silted-up stone, the structure may fail earlier than expected. Mr. Marks and John Furno visited the site while they were doing this work. A discussion was held.
The trench permit has been issued since the March 18, 2013 letter was written.
Regarding the Review and Inspection fees, Mr. O’Connell feels some of the inspections occurred during construction with the previous developer (Dooley Builders) and are not applicable to the current developer (Funari). Mr. Cundiff explained how the fees and inspections work. A discussion was held.
The proposals from the outside consultants were reviewed. The proposals were based on a four-hour site visit. Mr. Cundiff is comfortable with Lenard Engineering’s proposal of $475.
Mr. Chesebrough made a motion to retain the services of Lenard Engineering, based on their proposal, for the purpose of doing construction inspections as required for Whitin Reservoir Estates. Mr. Werme seconded the motion. Vote: Unanimous.
Mr. O’Connell has the final plan endorsement with him today.
Mr. Cundiff stressed ongoing communication. He suggested weekly informal discussions between himself and the applicant. Mr. O’Connell will schedule a pre-construction meeting with Mr. Cundiff.
In section 6A, the board changed the wording to “approved but not endorsed plans”.

Mr. Marks opened the public hearing. Ms. Sharkey recused herself. Bill Pybas of Guaranteed Builders joined the meeting. Mr. Pybas distributed a copy of the modified plan. They are requesting removal of two conditions on lot 2. Mr. Pybas presented his logic behind his calculations for a proposed administrative fee of $300. There are no changes planned for Dogwood Lane or for lot 1. There are no changes planned for Cardinal Road. Mr. Cundiff does not disagree with the approach to the administrative fee however, the original approval did have grading and paving on Cardinal Drive. The applicant does not propose any work on Cardinal Drive.
Mr. Cundiff stated that the applicant is trying to change the original conditions from 2003, which are that it is two lots and shall remain 2 lots in perpetuity, and a water line shall be installed off Riedell Road, up Cardinal Drive to service that lot.
Mr. Chesebrough presented the concept of the original plan. He feels they should honor the conditions that the original owners intended, which is that there be no further subdivision of those two lots. Mr. Zwicker agreed. A discussion was held.
Mr. Zwicker has no problem with #7, the water line, but #2 should stay.
Ken Ballou, 78 West Street, stated his opposition to the modification.
Diane Kohler, 68 Riedell Road, urged the Planning Board to reject both modifications.
Ted Souphida, 4 Dogwood Lane, agreed with Mr. Ballou.
Mr. Cundiff stated that if they move forward with removing the water line, a road modification fee is appropriate. The review fee is fine at $150 for one lot. The administrative fee should be increased by $50 to make the total fees $500. Mr. Cundiff wants to ask town counsel if they are able to use this ANR plan for this decision.
Mr. Chesebrough made a motion to continue the public hearing, Louis Tusino (MOD-130225) Application for a Modification of a Subdivision Plan, Cardinal Drive to April 9, 2013 at 8:00 PM. Mr. Zwicker seconded the motion. Vote: Unanimous.

Ms. Sharkey rejoined the meeting. Mr. Cundiff updated the board on the progress of the meetings of the Sign Bylaw Study Group. The original goal was to rework the entire bylaw for this annual town meeting, however it was decided instead to prepare language for a waiver and appeal process for this town meeting and have a complete revision of the bylaw ready for next fall. The language in the packet was prepared by town counsel and reviewed and edited by the Sign Bylaw Study Group. There will be a public meeting on April 9, 2013. It was the consensus of the board to authorize Mr. Cundiff to advertise the public meeting and move forward.

Mr. Cundiff is soliciting prices from some engineering firms to prepare road layout and acceptance plans for Preservation Park.
Ms. Sharkey made a motion to authorize Mr. Cundiff to select the lowest bidder up to $3,000 to prepare the road layout and acceptance plans for Preservation Park. Mr. Zwicker seconded the motion. Vote: Unanimous.
Mr. Cundiff asked the board to look at Sun Solar Farm on North East Main Street.
Mr. Cundiff has a query into town counsel about the Funari money. They are looking into a revolver account. Mr. Cundiff will also ask town counsel about the Dooley Builders’ money.
Ms. Sharkey asked if Douglas had applied for the Green Communities Act or Open Space & Preservation Grant. Mr. Cundiff replied that the Building Facilities & Construction Committee (BFCC) did look at the Green Communities Act, and they have not yet made a recommendation. The Open Space & Preservation Grant had been discussed years ago, and he does not think the Master Plan Committee wanted to go ahead with it because it involved increasing taxes.

MINUTES: February 26, 2013, March 12, 2013
Approval of the minutes was deferred to the next meeting.

Mr. Zwicker made a motion to adjourn the meeting at 8:47 PM. Ms. Sharkey seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
Posts: 539
Joined: Thu Jan 12, 2012 8:56 pm

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