November 12, 2013 Planning Board Meeting

November 12, 2013 Planning Board Meeting

Postby Mary Wright » Sat Dec 21, 2013 2:52 pm


A meeting of the Planning Board was held on Tuesday, November 12, 2013. Mr. Marks called the meeting to order at 7:00 PM and announced that the meeting is being recorded and will be available on cable and on the website.

PRESENT: Ernest Marks (Chairman), Eben Chesebrough (Vice Chairman), Michael Greco, Tracy Sharkey, Robert Werme, Jr., Michael Zwicker, William Cundiff (Town Engineer)

Mr. Marks took a moment to remember Derek Brown, who passed away on October 27, 2013 and to offer condolences to Derek’s family.

Mr. Marks opened the public hearing. He presented a letter from the applicant asking for a continuance.
Mr. Chesebrough made a motion to continue the public hearing, Upton Site Remediation, LLC (SPR 130819), Application for Site Plan Review, 466 Northeast Main Street, Map 140, Parcel 7 to December 10, 2013 at 7:45 PM. Ms. Sharkey seconded the motion. Vote: Unanimous.

1. Pyne Sand & Stone: Expired Earth Removal Permits (Areas E & F). Mr. Marks presented a letter from Jim Pyne. Town Counsel stated their opinion that the applicant needs to apply for a new permit. The new permit process can be simple and take into account information already provided. The fee may be waived. Mr. Cundiff will draft a decision.
Mr. Chesebrough made a motion to recommend that the applicant file a new application, including waiver of the fee. Mr. Zwicker seconded the motion. Vote: Unanimous.
2. Solar Facility: 436-440 Northeast Main Street, Loam & Seed. Steve O’Connell from Andrews Survey & Engineering, Inc. joined the meeting on behalf of Gehrlicher Solar. Kevin Donegan from Gehrlicher Solar and John and Tom from McIntyre Loam were also present.
Mr. Cundiff went out to the site approximately a month ago because the owner was concerned that loam was not used and Mr. Cundiff agreed. The Board did a site walk. Mr. Cundiff solicited some quotes for soil testing companies. The testing would cost approximately $2,000. The account to pay those fees was never established.
Mr. O’Connell found good quality loam at the site that was dark, screened and at least four inches thick. His observation was that the loam meets standard practices, and he presented photographs. A discussion was held regarding the specifications for the loam and whether or not specifications had been presented previously.
Mr. Cundiff stated that he did not see what Mr. O’Connell saw. He would like to see what the quality is first. Mr. Cundiff showed Mr. O’Connell where the six samples would be collected from. Mr. O’Connell feels the first thing to do would be to visit the site together. Mr. O’Connell stated that Gehrlicher and McIntyre know they are not finished, but they are concerned if it is found that the loam does not meet specifications that were not discussed until recently. A discussion was held.
Mr. Donegan objects to the establishment of a spec that did not exist in the past. He knows that they cannot leave the site until grass grows. He will make sure that happens, but he cannot agree to a spec that was not in their proposal.
Mr. Cundiff proposed comparing current conditions to Mass DOT specs and collecting two additional samples from areas that have not been disturbed.
Mr. Chesebrough suggested having a another site visit including the Board, Mr. O’Connell, Mr. Cundiff, and representatives from McIntyre and Gehrlicher, and also have the company agree that if the results of the visit are not acceptable, they would agree to set up an account to do testing or put down more loam.
Mr. Craig Bosma, 173 Wallis Street, stated that there is nothing growing where the treeline near the cell tower was. Mr. O’Connell stated that he did not look at that area closely. A discussion was held.
It was the consensus of the Board to move ahead with Mr. Chesebrough’s suggestion of another site visit involving all interested parties. It was agreed that this visit will take place this Friday, November 15, 2013 at 10:00 AM.
3. Nature View Estates: Mail Boxes. Mr. Cundiff recounted that the Douglas Post Office approached the Planning Board years ago (2005) about implementing procedures and conditions for permanent mailbox structures in subdivision projects. While reviewing the plans and the decision for Nature View Estates, he confirmed that the project had a requirement for temporary central mailbox units. He received a call from Mr. George Stiles, 23 Crescent Lane, who is having discussions with the Post Office about having mailboxes in front of each house. The Post Office prefers a permanent central mailbox location. Mr. Cundiff suggested putting the question before Town Counsel to see if the Post Office can require that. A discussion was held.
It was the consensus of the Board that the issue is between the residents and the Post Office and not to contact Town Counsel on behalf of Mr. Stiles.
4. Old Farm Road: Bond. Mr. Cundiff stated that Old Farm Road is an approved public way. He received a request from Tim Nealon to release the bond money. It was the consensus of the Board to authorize Mr. Cundiff to move ahead with this.
5. Accessory Apartment Notification Letter/Process. Mr. Cundiff included two letters in the packet: one that they currently send out and another that is amended. The problem with the existing letter is that there is no indication of ramifications if the applicants do not follow through and the permit expires. The amended letter lays out options, and cautions that if the applicant does not take any action, there will be ramifications. It was the consensus of the Board to use the amended letter from now on.
6. 2014 Meeting Schedule. The Board reviewed the schedule.

MINUTES: September 24, 2013, October 8, 2013 & October 22, 2013
Mr. Chesebrough made a motion to approve the September 24, 2013 Planning Board meeting minutes as presented. Ms. Sharkey seconded the motion. Vote-Unanimous.
Mr. Chesebrough made a motion to approve the October 8, 2013 Planning Board meeting minutes as amended. Mr. Werme seconded the motion. Vote-Unanimous, Mr. Marks abstained, Ms. Sharkey was not present at the time.
Mr. Chesebrough made a motion to approve the October 22, 2013 Planning Board meeting minutes as presented. Mr. Greco seconded the motion. Vote-Unanimous. Ms. Sharkey was present.

If Mr. Marks cannot attend the Town Meeting on November 18, 2013, Mr. Chesebrough will present the Zoning Amendment article.
Mr. Chesebrough suggested that the Board notify the Board of Selectmen that a joint meeting is needed for the Planning Board to move forward with filling vacancies for an Associate Member and a Full Member. Mr. Cundiff will send a note to the Board of Selectmen.
Mr. Cundiff has been asked about an ANR plan that has not been submitted, but is closing at the end of this month. It was the consensus of the Board that a quorum would be able to meet on November 26, 2013 if necessary.

Ms. Sharkey made a motion to adjourn the meeting at 8:15 PM. Mr. Greco seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
Posts: 539
Joined: Thu Jan 12, 2012 8:56 pm

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