Personnel Minutes 2013-12-02

Moderator: BettyAnn

Personnel Minutes 2013-12-02

Postby BettyAnn » Mon May 26, 2014 10:26 am

DOUGLAS PERSONNEL BOARD
December 2, 2013
Members Present: Ellie Chesebrough, Debby Heinz, Kristen Stevens, BettyAnn McCallum
Non-members: Mike Guzinski, Bill Cundiff

• MINUTES: Minutes from October 29, 2013, meeting accepted as written.
• PART-TIME CONSERVATION AGENT: Members of the Board once again questioned the job description for this position. Debby pointed out that when this position was rated in February, 2012, it was a full-time position. Ellie reiterated the fact that this position is no longer supervisory in nature and there is little decision making involved because this position mostly makes recommendations to the Conservation Commission. Mike stated that at the present time this employee primarily works nights and weekends and future employees would probably continue to have “flex-hours”, should the position ever be vacant. The position is basically self-supervising. BettyAnn disagreed with the amount of education and experience required since it exceeds state requirements. She also asked if the part-time hours were posted. Bill informed the Board that residents need to make appointments to meet with the Conservation Agent. Mike and Bill will consider our recommendations and revise the job description for our February meeting.
• CONFIDENTIAL DATA: Debby made a motion to have a January workshop to discuss confidential data, the Policy and Procedure Manual and the job description template. The motion was seconded and passed.
• GRIEVANCES: Kristen proposed that we also address the grievance procedure at our January meeting.
• EMPLOYEE EVALUATIONS: Mike will be requesting department heads to complete employee evaluations soon and will send out a survey asking for feedback on the new forms. This will be the second year that the new evaluation form will be used.
• NEXT MEETING: Workshop on Tuesday January 24, 2014, at 2:00 p.m. Debby will post.
BettyAnn
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