BOS - January 6, 2015

BOS - January 6, 2015

Postby Suzanne Kane » Tue Dec 30, 2014 1:29 pm

Board of Selectmen
January 6, 2015
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. DCR – Wallum Lake Discussion

2. Library Handicap Accessibility Discussion – Library Trustees

3. Recreation Request – Accept ConEdison Gift

4. Highway Department Request – Disposal of Equipment

5. Common Victualler’s License Renewals – Dunkin Donuts & House of Pizza

6. Capital Improvement Committee Request – Project Funding Policy

7. Approve Purchase of 19 Main Street

8. Minutes – December 16, 2014

9. Administrator’s Report

10. Old/New Business

11. Adjournment
Future Agenda Items:

Jan 20th:
Picket Fence – License Status Discussion, DCR’s Notice of Intent

TBD: Master Plan/Housing Authority; Solar Panels on School Bldgs – ConEdison Presentation
January 6, 2015
Approved January 20, 2015

Call to Order

Mr. Hughes called the meeting to order at 7:02 PM in the Resource Room of the Municipal Center.

Board: Mike Hughes (Chairman), Tim Bonin, Keith Brown (Excused Absence), Hal Davis, Kevin Morse, Michael Guzinski (Town Administrator), Suzanne Kane (Administrative Assistant)
Library Trustees: Joe Biagioni (Chair), Ann Carlsson, Ellie Chesebrough, Barbara Van Reed
Other Staff and Citizens: Chief Patrick Foley, Officer Aaron McLaughlin, Sue Perkins, Scott Ricker, Senator-Elect Ryan Fattman, Representative-Elect Joe McKenna, Incoming Secretary of Energy and Environmental Affairs Matt Beaton

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:34)
There were no announcements.

• Citizen’s Forum (00:35)
Scott Ricker came forward and announced he would like to speak regarding Item #2 on the agenda. The Board informed Mr. Ricker that he would be allowed to speak during the discussion of that agenda item.

1. DCR-Wallum Lake Discussion (01:11)
In the packet are emails related to the discussion.
Senator-Elect Ryan Fattman, Representative-Elect Joe McKenna and Secretary of Environment and Energy-Elect Beaton joined the meeting. Sen. Fattman introduced Sec. Beaton. Sec. Beaton said he has spoken with Gov. Elect Baker about closing the park when it reaches capacity. Gov. Baker remembered coming to Douglas and remembered the issue. Sec. Beaton has spoken to people at DCR who recognize the severity of the issues and they have spoken about ways to address them.
The position of DCR Commissioner is still pending. When that person is in place, Sec. Beaton will have that person come to this Board to address the issues.
Sec. Beaton stated that DCR, under Gov. Patrick, has filed a set of regulatory fee increases at various DCR facilities effective January 16, 2015. Their impact will be revisited once the new team is in place. Sec. Beaton stated that this item is high on the priority list.
Mr. Bonin thanked them for coming to Douglas and stressed that they have been working with DCR on these issues for three years. He would like to send a delegation from Douglas to them to talk about the safety issues. Sec. Beaton will facilitate that meeting. He would like to look at other DCR facilities across the Commonwealth that may be having similar issues.
Mr. Davis spoke about the acquisition of priority development, industrially zoned land by DCR to add to the state forest. Mr. Hughes stated that they had been promised by DCR, that there would be a discussion with the Board, however the Board received an intent letter without any discussions with DCR. There have been no direct discussions with DCR in months. Sen. Fattman stated that he has been working to slow down that process for a number of months until the new administration takes over.
Sue Perkins, 148 Wallum Lake Road, stated that the State is buying the land, not taking the land. She feels that the citizens should tell DCR what to charge for entrance to Wallum Lake and that they (the State) should handle the policing themselves.
Police Chief Patrick Foley will put a package together with recommendations and incidences. He mentioned that it would be best to close the park for the day once it reaches capacity. This would need to happen only about 10 times per year.
Mr. Bonin would like to charge $30 to $35 for out-of-state visitors to the park. A discussion was held.
Sen. Fattman, Rep. McKenna and Secretary Beaton left the meeting.

2. Library Handicap Accessibility Discussion-Library Trustees (25:53)
In the packet is an email from Ann Carlsson, dated November 24, 2014.
The Library Trustees joined the meeting. They are asking the BOS to put the Library Renovation/ADA project on the ballot for 2015. The plan from 2012 is approximately a $2 million packet. It will need to be revisited. Mr. Biagioni outlined the nature of the renovations, which are being planned mainly to comply with ADA. The library needs handicap access, which includes an elevator, a new entrance, and a parking lot. They need to change the spacing of the shelves to accommodate wheelchairs and they need to add handicap bathrooms. Renovations include updating the windows, heating system, electrical system, and adding space in the basement. Mr. Biagioni stated that there is no State assistance for this type of project.
Mr. Hughes and Mr. Morse will visit the library at 10:00 am on Saturday for a tour.
Ms. Carlsson stated that circulation hovers close to 50,000. She stated that it is getting more difficult for the public to come into the building.
Mr. Ricker, Bowen Court, is an access advocate. He read the sections of the State regulations (attached to minutes) that prohibit discrimination against individuals with disabilities. He read a personal statement in support of the library ADA project. (emailed after the meeting on January 6th, meeting and attached to the minutes)
Mr. Bonin would like to see organization behind the project. Ms. Chesebrough stated that the Friends group is a 501(c)3 organization.
The Trustees left the meeting.

3. Recreation Request-Accept ConEdison (51:02)
In the packet is a letter from John Furno.
Mr. Guzinski stated that the Recreation Committee is requesting that the donation of $3,000 from ConEdison be used to replace the engine in the Toro “Z” Master tractor.
Mr. Morse made a motion to approve the use of the $3,000 gift from ConEdison to be used to replace the engine in the Toro “Z” Master tractor used at Soldier’s Field. Motion was seconded by Mr. Bonin. All-Aye.

4. Highway Department Request-Disposal of Equipment (52:32)
In the packet is a memo from John Furno dated November 12, 2014.
Mr. Guzinski stated that the Highway Dept. Superintendent is asking to be allowed to dispose of the 1997 Ford pick-up truck that is no longer serviceable. They would like the truck to be transferred to the Fire Dept. to use for Jaws of Life training.
Mr. Bonin made a motion to transfer the 1997 Ford pick-up truck to the Fire Dept. and then be sold to a scrap yard for disposal. Motion was seconded by Mr. Morse. All-Aye.

5. Common Victualler’s License Renewals-Dunkin Donuts & House of Pizza (53:42)
In the packet is a memo from Suzanne Kane, dated December 30, 2014, re: Common Vic License Renewals.
Mr. Morse made a motion to approve the Common Victualler’s license renewals for Dunkin Donuts and House of Pizza. Motion was seconded by Mr. Davis. All-Aye.

6. Capital Improvement Committee (CIC) Request-Project Funding Policy (54:55)
In the packet is a letter from the Capital Committee dated December 16, 2014.
Mr. Morse read the letter from the CIC asking for a policy on how to handle capital projects that involve departments with enterprise accounts. Mr. Guzinski presented the history of some past projects. A discussion was held. It was the consensus of the Board to not create a definitive policy, but to look at each project on a case-by-case basis. It should be required that the department state how much of the project can be funded from their enterprise fund and why the General Fund should pay for a portion of the project. Mr. Guzinski will report back to the CIC.

7. Approve Purchase of 19 Main Street (67:58)
Mr. Guzinski stated that the closing is set for noon tomorrow. All the paperwork is prepared.
Mr. Morse made a motion to authorize Mr. Guzinski and Town Counsel to execute the documents tomorrow on behalf of the Town to purchase 19 Main Street for the total amount of $70,000. Motion was seconded by Mr. Bonin. All-Aye.

8. Approval of the Minutes (69:08)
December 16, 2014: Mr. Bonin made a motion to approve the minutes of the December 16, 2014 Board of Selectmen meeting as presented. Seconded by Mr. Davis. Aye-3, Mr. Morse abstained.

9. Town Administrator’s Report (69:33)
Mr. Guzinski had nothing to report.

10. Old/New Business (69:44)
Old Business: There was no old business to discuss.
New Business: There was no new business to discuss.

11. Adjournment (70:07)
Mr. Bonin made a motion to adjourn the meeting at 8:13 PM. Mr. Morse seconded the motion. All – Aye.

Respectfully submitted,

Mary Wright
Recording Secretary
January 6, 2015 - Item 2 - Library Handicap Accessibliity Handouts.pdf
Item 2. Library Handicap Accessibility Discussion - Hand out
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Suzanne Kane
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