BOS - January 17, 2006

BOS - January 17, 2006

Postby Suzanne Kane » Wed Jan 11, 2006 2:19 pm

Board of Selectmen
Agenda
January 17, 2006


6:30 pm
Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

4. 4 Town Group – Approve Agreement w/ Daylor Consulting Group

5. Highway – Approve Snow / Ice Deficit Spending

6. Forward Master Plan Bylaw changes to Planning Board

7. Minutes: October 11, 2005 and December 13, 2005

7:30 pm
8. Library Board of Trustee’s Update

9. Long Term Facilities Discussion – Funding / Scheduling

10. Administrators Report

11. Old / New Business

12. Adjournment
_____________________________________________________________
Future Agenda Items:
Feb. 7th:
7:10 pm – Senator Bertonazzi Foundation Contest, 7:15 pm – EDC, 7:45 pm – NPDES, Committee for Bylaws/Charter discussion

Feb. 9th: Personnel Bylaw Workshop

TBD: Audit w/School, Traffic Issues, and TIP and Fire Inspection Policies.
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes
January 17, 2006
Approved August 15, 2006

 Informational Workshop:

Madam Chair Shirley Mosczynski called the workshop meeting to order at 6:34 pm.
In attendance: Paula Brouillette – Vice Chair, Rich Preston, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.

Michael Guzinski discussed the following at the workshop:- Dog Case-Mr. John Oliveira
- Union Petition-Fire Fighters
- Trailer Mounted Light Tower Grant-Highway
- Louis Tusino-Winter Street
- Financial Impact of Personnel Bylaw
- Meeting with Bob Melican
- Long Term Facilities Planning
Adjournment-6:58 pm

1. Call to Order: *Did not tape, taken from Suzanne’s notes.
Madam Chair Shirley Mosczynski called the meeting to order at 7:05 pm at the Municipal Center.
In attendance: Paula Brouillette – Vice Chair, Richard Preston, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Others present: Bill Cundiff – Town Engineer, Rick Colonero-Facilities Maintenance Manager
Library-Ann Carlsson, Ellie Chesebrough, Joe Biagioni, Ramona Lachapelle, Betty Holden, Barbara Gjeltema, Tim Martin and Tribune Reporter-Tom Mattson

*Started Taping Here
2. Chair Announcements:NONE


3. Citizen’s Forum: No one came forward.

4. 4 Town Group-Approve Agreement w/Daylor Consulting Group-Handout:Mike – Several months ago the 4Town Group requested proposals for a study hopefully for a plan for Economic Development in the area. Daylor Consulting Group needs a signed agreement with each of the 4 Towns in order to proceed. Shirley – I believe it was voted at Town Meeting a couple years ago to approve the five thousand dollars for this project. Mike – Confirmed it was May, 2004.
Motion - Paula Brouillette made a motion to approve the agreement with Daylor Consulting Group with the Town of Douglas. Seconded – David Furno. All – aye.
Shirley – Hoping to have a meeting with the Selectmen from the 4Town Group in the near future.

5. Highway Department – Approve Snow / Ice Deficit Spending Handout: Mike – read the letter of request from John Furno (Interim Highway Superintendent). Attached – MGL c 44 §31D.
Motion - Richard E. Preston made a motion to approve the request as received from the Superintendent of the Highway Department John Furno as presented.
Seconded – Paula Brouillette. All Others - aye. Abstain - Dave Furno

6. Forward Master Plan Bylaw changes to the Planning Board Handout: Mike read the letter from the Chair of the Master Plan Implementation Committee Paul Peterson. Attached –Description of Proposed VB (Village Business) Zone Area and map of locations.
Rich Preston – I think the name change from Village Residential (VR) to Village Business (VB) is something worthy of supporting as well as for the old Douglas Grammar School. My one concern is that the area they want to rezone is school property, in addition to forwarding it to Planning, to notify the School Committee of that proposed change. Shirley – Once it goes to Planning, they will have to hold hearings and notify the abutters. But it is a good idea to make them aware.
Motion - Paula Brouillette made a motion to forward the Master Plan Implementation Committee recommendations as presented to the Planning Board. Seconded – David Furno. All – aye.

7. Minutes:
-October 11, 2005: Motion - Paula Brouillette
made a motion to approve the meeting minutes of October 11, 2005 as presented. Seconded – Richard E. Preston. All – aye.
-December 13, 2005: Motion - Paula Brouillette made a motion to approve the workshop minutes for December 13, 2005 as presented. Seconded – David Furno. All – aye.

8. Library Board of Trustees Update: Ellie Chesebrough – informed the Board of a Building Sub-Committee and introduced the Chair-Joe Biagioni. Updates – The Board, being one of their focus groups to figure out what the best services for the Community are, is invited Monday, February 6th at 7:00 pm at the library, as well as Pam Holmes to get members of FinCom. Joe Biagioni – Here to present an action plan that was requested. This fall all the Trustees voted unanimously to stay in our present location and make it a state of the art building. It’s in good shape overall has great potential, but requires additional parking, handicap facilities, bathrooms, cleaning out clutter for more space, asbestos removal, electrical updates are some of the issues. Part of our plan is to hold a workshop in the future to decide what direction the Town would want for our building, go to Capital and then FinCom. Rich – Thanked them and understands wanting to improve the building. Directed to Ellie- When do you expect to get a definitive report back or completed from the Focus Group? Ellie – Mid May is when we expect to get the full long range report to be done. One-we think it’s a good time to do it for the library but also the grants that are awarded from the Board of Library Commissioners require an updated long range plan like this, using the process to develop it. Rich – In addition to that you want to have a facilities meeting with us just to talk about the physical improvement of the building. How would that work in relationship to the Focus Report? Would it be better to wait until you have a definitive report to know where you’re going or before we start talking about facility improvement as a joint group? Unknown - Yes, probably both are going to run hand in hand for sure. We have some ideas as Trustees where we want the structure to go. What can the Town actually afford and do? There’s a lot of questions, we need to communicate with each other and find out really where we’re going with this. Our workshop with the Selectmen would probably be later in the spring. Paula – I agree it’s a great historic addition to our down town and appreciate your want to stay there as a library. Is it really the place that we will be able to provide library services for the Town? Some of you may have been here when we talked about having our own municipal plan and having it be a 50 year plan. I really think we need to look at it and see whether that really is the space for 50 years and look at options. I believe that space will never be abandoned, because it is a valuable resource. Unknown - The upgrade we probably want for this building we’re going to need anyways-handicap accessible, off street parking-it won’t be boarded up like the old Elementary School. Ellie – The addition to the library was rejected by Town Meeting. The Library Trustees feel very strongly the Library Building Committee Charge is gone and should be dissolved. Why aren’t we? Shirley – I do believe that the intent of the Board was to and we will talk about this. We know there’s some deficiencies-especially handicap-that we looked at it and something has to be done. Ellie – Tim is on the building sub-committee we formed with Joe and strongly feel we are doing something with this. We don’t need a Library Building Committee that was formed specifically for that state grant to see it accomplished. Shirley – This is new information you’re bringing to us and we have a concern because it is a public building. I believe the Board concurs and we don’t want to see anything to happen to close it down. Ellie – We expect to hear from you regarding the Fifty-thousand dollar study for the handicap that we would be included in. Rich – I agree the “charge” has been fulfilled and when we met last time we chose not to make a decision to dissolve because we were waiting see where you were going, obviously you’ve been pro-active. I think we need to re-visit that and don’t think it’s a bad thing to have your own building committee. The library as well as all municipal buildings and the schools will be included in that study.
Ellie –Please come to the Meeting-Monday, February 6th at 7:00 pm at the Library.

9. Long Term Facilities Discussion – Funding / Scheduling Handout: Mike – informed of discussions over the last several months with the Town Engineer-Bill Cundiff and our Facilities Manager-Rick Colonero regarding our Municipal needs as far as buildings and the status of our current buildings in Town. Trying to develop a plan to move forward and put some new projects on the docket to address the needs of the Town. Bill and Rick were asked to come in and run through the items to see if the Board is supportive on moving forward with a plan. Bill – Use an outside (third party, impartial) consultant to do some inventories, investigation, provide data of Town owned land and buildings, compile and detail it. I recommend a fifty year plan as a guide for all municipal needs. Rick – Just going back five years when we put together the Rizvi Report (a good tool) for all the facilities, it was always the Town’s intention to finish it with this project. This being Phase 2 would finish it off and make it a complete project. Rich – Thanked them all. It’s very needed and glad we’re taking a closer look at this. Discussion of funding in the past, which we did not have. Would be putting together an RFP, do we have any idea of cost of this study? Bill – Either an RFP-we dictate the final scope of work and generally follow the outline given and base it on the lowest cost proposal. The problem with that is sometimes your prices may exceed what you’ve appropriated at Town Meeting and you may have to go back for more money. Or an RFQ-basically give them a general idea of the scope you’re looking for and companies qualified to make submittals. They give you what they can achieve with those items and determine what is the best bang for your buck. Rich – In terms of scheduling, trying to put this together as a Capital request for the ’07 Budget. Mike – Looking in the 40-50 thousand dollar range but doesn’t fully encompass the schools. Paula – Maybe we can make a recommendation to the School Committee that we’re looking for their proposal on how they want to move forward looking at the school buildings – a similar review of the school buildings and property.
Motion – Mike – I would like a vote to enable us to move forward on this and develop the draft documents and be prepared to present them to the Capital Committee.
Richard E. Preston - So moved. Seconded – Paula Brouillette. All - aye.

10. Administrators Report -No Backup in packet-retrieved Agreement/CMRPC Note from Highway August 9, 2006 : Mike read a memo received from our acting Highway Superintendent-Informing of a recent grant that was applied for and received for a trailer mounted light tower that can be used for any public safety issues. Grant came from the Central Homeland Security Advisory Council and funded by the Mass. Executive Office of Public Safety. (Pictures handed out) Run by a generator and approximate retail cost of ten-thousand dollars-a nice addition to the Highway Department that can also be used by others. Congratulations to John and his department.

11. Old / New Business:
Old: NONE
New: NONE


12. Adjournment-Rich Preston made a motion to adjourn at 7:54 pm.
Seconded – David Furno. All – aye.


Respectfully Submitted;


Jane L. Alger
Administrative Secretary
Suzanne Kane
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