February 16, 2016 Finance Committee Meeting

February 16, 2016 Finance Committee Meeting

Postby Mary Wright » Mon Mar 07, 2016 9:31 pm

FINANCE COMMITTEE MEETING
MONDAY, FEBRUARY 16, 2016

A meeting of the Finance Committee was held on Monday, February 16, 2016 at the Municipal Center. Ms. Holmes called the meeting to order at 7:16 PM.

ATTENDANCE
PRESENT: Pamela Holmes (Chairman), Brett Argall, Howard D’Amico, Carol Gogolinski, Ryan Hogan (Vice Chairman), Jerome Kocur, Cynthia Shurick
ABSENT: Michael Hutnak (Excused?)
NON-VOTING: Michael Guzinski (Town Administrator-arrived 8:15 PM), Jeanne Lovett (Finance Director), Ellie Chesebrough (Library Trustee)

1. DEPARTMENTAL BUDGET PROPOSAL MEETINGS:
7:16 PM Police
Police Chief Patrick Foley and Lt. Nick Miglionico joined the meeting. The Finance Committee received a tour of the police station this evening. They have been in that location since 1993. The department has 15 full-time officers and 4 part-time officers; 3 are full-time dispatchers.
The budget has been level funded. Chief Foley presented what the Police Dept. activities were last year including: 12,550 phone calls, 3,000 traffic citations and 472 arrests including 21 narcotics arrests and 28 domestic violence arrests. Last year they received a $5,000 Traffic Safety Grant and $32,000 in 911 grants.
Chief Foley stated that having a School Resource Officer, Brett Fulone, has been a tremendous asset. Officer Fulone does quarterly and year-end reports. Chief Foley stated that bullying and texting issues have reduced. They are starting ALICE training in the schools. The Officer Phil program is funded by donations.
The FY17 budget is up $22,000. The expenses are level-funded. The Police Dept. received $85,000 as their share of the $165,000 Travel and Tourism grant. With it, they purchased a fingerprint machine, a new speed message board, computers, and they are changing their long rifles and handguns.
The Police Dept.’s capital requests are for a new server and a new station. Discussions were held including: the struggle of trying to put money aside, the Officer Phil program, the K-9 program, and Wallum Lake issues. Chief Foley is working on trying to get another meeting with the Dept. of Conservation and Recreation (DCR). DCR needs to revisit last year’s pilot program of closing the park when it reaches capacity.
8:00 PM Library
Library Director, Justin Snook joined the meeting. The library’s mission statement and strategic plan have been updated. Mr. Snook spoke about programming, attendance, circulation, the online reserve catalog, personnel, collaborations, and fundraising.
The electricity budget is up due to projecting spending trends. It was based on actuals. CWMARS membership fee has risen to $7,985. 19% of the library’s total allocated budget must be spent on materials. Their grants are being expended rapidly on repairs and maintenance.
Ms. Lovett will provide the Finance Committee a document that she prepares for the Library Trustees that shows all of the library’s funding sources.
Mr. Snook’s wish list: open more hours and building renovations. Mr. Snook and Ms. Chesebrough talked about the current renovation plans. Ms. Chesebrough distributed a document showing how much she saved personally by using library materials.
Mr. Snook stated that the Fire Dept. has inspected the library and found that the back fire escape door needs to be repaired. Adam Furno is getting an estimate. The library may ask for this item to be an article at Town Meeting.
Ms. Gogolinski thanked Mr. Snook for not taking a step increase. Only one staff member is taking a step increase.

2. APPROVE DEFICT SPENDING FOR SNOW & ICE ACCOUNT
Mr. Guzinski stated that the Snow & Ice Dept. budget that Ms. Lovett passed out this evening includes restocking salt and sand. This should be the last restocking for this fiscal year. A discussion was held regarding what expenses are included in the budget and expenses per weather event. Mr. Guzinski stated that the Board of Selectmen (BOS) approved $100,000 deficit spending tonight.
Mr. Hogan made a motion to approve deficit spending in the Snow & Ice Account in the amount of $100,000 beyond the current appropriation. Mr. Argall seconded the motion. Vote: Unanimous.
Mr. Guzinski stated that last year’s appropriation was $125,000 and $375,000 was spent. Once the appropriation is increased, it can never be decreased, however the State allows communities to deficit spent. A discussion was held regarding Snow & Ice budgeting.

3. APPROVE MINUTES OF FEBRUARY 1, 2016
Mr. Argall made a motion to approve the February 1, 2016 Finance Committee meeting minutes as presented. Ms. Shurick seconded the motion. Vote: Aye-5, Mr. Hogan and Ms. Gogolinski abstained.

4. OPEN SESSION
The next Finance Committee meeting is February 29, 2016. Mr. Guzinski reminded the Committee that a joint meeting with the BOS, School Committee and Finance Committee is scheduled for March 15, 2016. Rep. Joe McKenna will be in attendance at that meeting, and Mr. Guzinski will reach out to Sen. Fattman again. Mr. Hogan asked if the meeting area could be expanded to fit all members at the table.
Community Development, Highway Dept. and Fire Dept. are scheduled for the next meeting. The Committee asked to tour the Highway and Fire Depts. at 6:00 PM prior to the meeting.

5. ADJOURNMENT
Ms. Shurick made a motion at 9:00 PM to adjourn. Mr. D’Amico seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
 
Posts: 513
Joined: Thu Jan 12, 2012 8:56 pm

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