September 21, 2016 BFCC meeting

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September 21, 2016 BFCC meeting

Postby Mary Wright » Sun Oct 30, 2016 4:53 pm

SEPTEMBER 21, 2016

A meeting of the Building & Facilities Construction Committee (BFCC) was held on
September 21, 2016 at the Municipal Center. Mr. Holland called the meeting to order at 7:00 PM.

PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Shirley Mosczynski (Vice Chairperson), Rebekka O’Melia
NON-VOTING: William Cundiff (Town Engineer)
ABSENT: Virginia Howe (Excused)

Ms. Mosczynski made a motion to nominate Sean Holland as Chairman of the BFCC.
Ms. Brown seconded the motion. Vote: Unanimous.
Ms. Brown made a motion to nominate Shirley Mosczynski as Vice Chairman of the BFCC.
Mr. Holland seconded the motion. Vote: Unanimous.

Mr. Cundiff stated that Kelly Brown, the Regional Representative for the Green Communities Act may be able to attend next month’s meeting. Mr. Cundiff will invite Michael Guzinski, Town Administrator, to the same meeting. He will also inform the Planning Board.
Mr. Fitzpatrick asked for an email to notify the BFCC if the meeting dates change. Mr. Cundiff emailed the notice about tonight’s meeting a few weeks ago. He copies the Town Clerk, who updates the Town’s website. A discussion was held.
Mr. Cundiff replied to Mr. Fitzpatrick’s question that it is up to the Board of Selectmen (BOS) to decide if Douglas should be a Green Community. The purpose of starting to talk about this again is to determine the costs vs. benefits to the Town.

-Municipal HVAC Project
George O’Neil of Gorman Richardson Lewis Architects (GRLA) joined the meeting. He stated that the boiler was started and tested last Wednesday. All deficiencies that were noted were corrected, including installation of an automatic shut off switch, replacement of a kinked oil line, and the two large new pumps were balanced. The flow of air from the new intake louver flowed in the wrong direction; the fan will be reversed.
The following outstanding items are in process: the new chimney stack for the Police Dept.’s emergency generator, testing for interference with the Police Dept.’s antenna, installation of an in-line filter from the intake louver, removal of two original thermostats, closing gaps in the boiler room ceiling, and finishing a few gypsum board enclosures. The contractor expects to finish all the punch list items in a couple weeks. The contractor has been asked to provide a specific schedule.
- Primary School Roof
Mr. O’Neil stated that the roofing is in place, and the only outstanding item is the edge metal, which was backordered. They are looking to install it this Saturday.
-Municipal Roof & Windows
Mr. O’Neil provided some photos. The roof is 75% complete. One quadrant remains to be done. There were a few spots where the wood decking was rotted and those areas have been replaced. The parapets need to be raised.
Mr. Cundiff stated that the roofing contractor has been very responsive.

Mr. O’Neil presented the Schedule of Values. The primary school amount came within budget, with a subtotal of $108,600. The school project will be roughly $119,812. The only variables are the reimbursables under GRLA. The Municipal total is $735,770. The balance left in the primary school roof account is $30,188 which cannot be transferred to the Municipal Building project. $44,000 is left in the Municipal Center project budget.
The insurance claim for the boiler fire is still being finalized. A proposal will be made to Travelers.

Ms. Mosczynski stated that the project is 100% done. There are still financial discussions ongoing. The matter is in the hands of the Board of Selectmen (BOS). Mr. Cundiff stated that they are going through the project close-out process. The submission to MSBA (Mass. School Business Assistance) has been made and MSBA is starting their audit of the project. They are aiming for the November MSBA meeting for their vote of approval. Mr. Cundiff explained the process. It was decided to take this item off the agenda.

5. MEETING MINUTES: July 13, 2016
Ms. Brown made a motion to approve the July 13, 2016 BFCC meeting minutes as presented. Mr. Fitzpatrick seconded the motion. Vote: Aye-4, Mr. Holland abstained.

Mr. Fitzpatrick inquired about the painting of the post office ($19,000) and the roof on the highway barn ($13,500). According to Article 10 of the bylaws, these projects should have come before the BFCC for review. Mr. Guzinski told Mr. Fitzpatrick that those items did not come before the BFCC due to an oversight. Mr. Fitzpatrick is concerned about the quality and completion of paint for the post office.
Mr. Cundiff stated that when that article was written, $10,000 was the threshold for procurement for construction projects for going out for public bid. That threshold was raised to $50,000 by the legislature this year. Mr. Cundiff suggested reviewing the bylaw. A discussion was held.
It was the consensus of the BFCC to inform the BOS that the two aforementioned projects did not come before the BFCC and that the BFCC should continue to review jobs that will cost $10,000 or over. Ms. Mosczynski asked that Mr. Guzinski be asked to look into whether or not the painting of the post office was done according to contract. Mr. Cundiff will draft a letter.

Ms. Mosczynski made a motion to adjourn the meeting at 8:11 PM. Ms. Brown seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
Posts: 558
Joined: Thu Jan 12, 2012 8:56 pm

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