BOS - March 21, 2006

BOS - March 21, 2006

Postby Suzanne Kane » Wed Mar 15, 2006 4:12 pm

Board of Selectmen
March 21, 2006

6:30 pm
Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:10 pm
4. Boston Post Cane Presentation – Maude F. Ballou

7:15 pm
5. South Cove Way Intermunicipal Agreement

7:30 pm
6. Pole Petition Hearing – Plan 2006-002

7:45 pm
7. Pole Petition Hearing – Plan 2006-003

8:00 pm
8. STM with Town Moderator and Town Clerk

8:15 pm
9. National Incident Management System (NIMS) Adoption

10. Street Lights

11. Administrators Report

12. Old/New Business

13. Adjournment
Future Agenda Items:
Road Safety

Note: Times are estimates unless designated as a Hearing.
Douglas Board of Selectmen
Meeting Minutes
March 21, 2006
Approved October 3, 2006

Informational Workshop:

Madam Chair Shirley Mosczynski called the workshop to order at 6:31 pm at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, Rich Preston, David Furno, Executive Administrator Michael Guzinski and Suzanne Kane-Administrative Assistant. Others: Bill Cundiff-Town Engineer

Mike Guzinski discussed the following:
-$767,000 BAN Secured - Judgment for School
-Douglas Residents Resource Guide - Housing Authority (Draft):
Diane St. George - April 18th Agenda
-Skateboarders Solutions
-Community Bulletin Board
-Quote from The Center for Living and Working for Self Evaluation Plan
-Congressman Neal Visit
-Wood Burning Stove Complaints
-Lot 3 N.W. Main Street - Easement / Bill Cundiff:
Consensus of the Board - Proceed without Beagle Club Signature
Consensus of the Board - Keep maintenance with the Town
-North Street-Pedestrian Bridge / Bill Cundiff:
Consensus of the Board - Allow Bill Cundiff to go forward
-STM Motions
-Annual Report - Printing:
Consensus of the Board - Use Palsons
-Workshop next Tuesday, March 28th at 6:30 pm
-Board of Health - Emergency Plan Book
-Safety Committee Meeting - tomorrow at School
-Joint meeting with Fin/Com and School Committee - 7:00 pm
-Induction of Post Master -Thursday at Post Office
-Administrator’s Evaluation - April 25th and April 11th at 6:30 pm
-TIF’s from Marty Green (Handout)

1. Call to Order: Madam Chair Shirley Mosczynski called the meeting to order at 7:10 pm.
In attendance: Paula Brouillette-Vice Chair, Rich Preston, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant-Suzanne Kane.
William Cundiff–Town Engineer, Jerome Jussaume-Town Moderator, Christine Furno-Town Clerk, Mitch Cohen
Others: Roger Martinsen-Mass Electric, Maude Ballou & family members, Scott Charpentier-Lenard Engineering, Paul Boutiette-Owner of King Campground and T&G Reporter-Steve Foskett

2. Chair Announcements: Special Town Meeting, April 3, 2006 at 7:00pm at New High School

3. Citizens Forum: No One Came Forward

4. Boston Post Cane Recipient - Ms. Maud F. Ballou: Shirley – read letter of tradition, then presented the cane and a plaque to the eldest citizen of the Town, Ms. Ballou with family members.

5. South Cove Way (Holt Rd & Oak St-King Campgroud Residential Subdivision) Intermunicipal Agreement with the Town of Sutton (Handout): Bill Cundiff & Scott Charpentier Bill - gave a brief over view and who will be responsible for the road way, drainage system etc. Highway Superintendent is okay with proposed draft of the agreement. Town Counsel reviewing document for both Towns pending the Boards’ vote that there’s no conflict as they represent both. The only delay would be Town Counsel reviewing the document.
Scott – presented details of the draft agreement that has gone through Sutton Highway and Planning Departments. Sutton Board of Selectmen going through the same vote tonight.
Shirley - #1 - Should be changed from consulting engineer to Town Engineer.
#2 - Consulting engineer is the Maguire Group
#3 - Inspectors will be the Town of Suttons’ agent or outside person
Update / Info- They’ve held more stringent requirements as far as construction rules and regulations regarding between the two towns.The billing will be paid by the applicant under the Planning Board review account. Waiver requests have not been submitted yet, but anticipate some going with a more conservative approach for design and related for projection of street line. We’ll be providing the Board with a draft text on the storm water and emergency access easements.

6. Pole Petition Hearing opened at 7:30 pm (Handout): Shirley – read the petition for 4 new poles needed to fill in gap and installing feeder tie on Southeast Main Street (Plan # 2006-002) Mass. Electric (Nationalgrid) and Verizon NE: Roger – This is a low relief project being extended to help with the load in this area he’s helping with and are solely Mass Electric.
Motion – Rich Preston made a motion to close the hearing at 7:35 pm.
Seconded - Paula Brouillette. All – aye.
Motion to approve - David Furno. Seconded – Rich Preston. All – aye.

FYI:Roger - From what I see and hear the load relief is progressing fairly well, switching devices installed but not operating yet. Conversion completed on Wallis Road, NW Main and Cedar St.

7. Pole Petition Hearing opened at 7:35 pm (Handout): Shirley – read the petition for 5 new poles needed and 4 pole relocations on Southeast Main Street (Plan # 2006-003) Mass. Electric (Nationalgrid) and Verizon NE : Roger –
We’re relocating and installing mid span poles.
Motion – Rich Preston made a motion to close the hearing at 7:40 pm.
Seconded – Paula Brouillette. All - aye.
Motion to approve - David Furno. Seconded – Rich Preston. All – aye.

8. STM April 3, 2006 (Handout-Motions & Articles): Mike - Jerome Jussaume and Chris Furno invited to go over the details and see if there were any issues. Jerome- Article 1 may take some time, but all the others are straight forward and don’t envision any problems. Chris – We’re all set with everything that’s been requested. Shirley – invited them to stay as the Board went over the articles and presenters:
Article 4 Prior Year Bills - Paula Brouillette
Article 5 Debt - Paula Brouillette
Article 6 Unemployment - David Furno
Article 7 Town Accountant – Rich Preston
Article 8 Town Counsel - Shirley Mosczynski
Shirley – informed all a 6:30 meeting has been posted for that evening if necessary.

Mike – Meeting with FinCom and School Committee
tomorrow night to go over the revenue expenditure picture and get any input from the School Committee as far as their budget picture and proposal. Shirley – Workshop on March 28th to finalize any of that.

Paula Brouillette – For the record: We are discussing an over ride for the Town with not much time to do an evaluation of what the impact is whether we have any position that puts us in a place where we’re looking at this. Is it going to be good for several years or one year to come back again. In the past we have had the Assessors put together a packet of the different kinds of over rides and the impact for the purpose of discussion tomorrow night.

SBA Reimbursement – Rich - earlier and with a larger sum of money, is there any discussion regarding the stabilization fund. We were putting in money to help ease any potential tax spike. All options need to be explored. Mike – From an operational perspective I would not recommend using from stabilization. If we had Capital items that are high on urgency and priority, I would recommend stabilization to fund those. Main concern of using stabilization in any kind of operational capacity, puts our structural level at a higher capacity for the following fiscal year. There are no capital items in the budget. Approximately 1.1 million in stabilization. Recommended by Senator Moore’s office to go with the governor’s numbers at this time. Paula - Using stabilization for operational a difficult choice. A request has been made to upgrade the heating system in the intermediate school.

9. NIMS Adoption- (Certification of Formal National Incident Management System Handout): Mike – This is a requirement of the Federal Government that we’ve been working on for over a year so that we would be in compliance and eligible for Federal Grants for Homeland Security. As part of the process of being fully compliant, the Board of Selectmen sign a Certification of Formal NIMS Adoption and approve a resolution that the Town will be in compliance with Presidential 5. Rich – It will insure we’ll be eligible for Federal funding, what will it entail that the Town will have to comply with? I’m not sure what our investment or obligation will be. Mike – It is an involved process that a vast majority of the communities in the commonwealth are following through on. It does require a large time commitment from the Public Safety Personnel to maintain their training-that is free-and get their certification but worth the training in the event of an emergency and keep us eligible for federal funding. Unfortunately the Fire Chief couldn’t be here and I would have to defer to him for more details. We do have a deadline of April 3rd to complete and send this in to the Commonwealth so we can be registered with the Federal Government as a NIMS compliant community. Shirley – It’s not only beneficial to our community but also those around us and we need to keep our people up to date, learning and going through the process to comply. David – It’s setting us up so we’re all on the same page for any disaster any where.
Motion - Rich Preston made a motion to approve and endorse the resolution as presented.
Seconded - David Furno. All – aye.

10. Street Lights NW Main Street (Handout):Mike – read a brief letter from the Police Chief requesting installation from residents received by the Safety Committee.
Motion – Paula Brouillette made a motion to approve installation of street lights as presented. Seconded - David Furno. All – aye.

11. Administrators Report:
-Congressman Neal:Mike
had the pleasure of meeting him while in Town to do a cable show. Before the show he was taken to see the new ladder truck at the fire station and expressed gratitude with his assistance in obtaining.
-Douglas Resource Books:Mike received from Diane St. George of the Housing Committee, who asked to come before the Board on April 18th for formal acceptance of this document on behalf of the Town. Applaude the Committee’s work on this excellent resource guide that will be distributed at various locations where people can obtain them.

12. Old/New Business:
4 Town Meeting:Paula-
Possibly this Friday, if not the first Friday in April at 10am.
Guy Glodis Letter:Shirley- Received from the Worcester County Sherrif’s Office offering assistance for any projects in Town. They did some work in this building several years ago. MIke – Will notify Buildings and Grounds Department with the availability of their help as requested by Rich.

13. Motion to Adjourn
at 8:25 pm Rich Preston. Seconded – David Furno. All – aye.

Respectfully submitted,

Jane L. Alger
Administrative Secretary
Suzanne Kane
Posts: 661
Joined: Wed May 25, 2005 2:01 pm

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