BOS - April 4, 2017

BOS - April 4, 2017

Postby Suzanne Kane » Thu Mar 30, 2017 1:32 pm

Board of Selectmen
April 4, 2017
Agenda
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s
• Citizen’s Forum

1. Liquor License Transfer – Douglas Package Store

2. Approve Senior Center Donation Account

3. Vote – Borrowing & Useful Life of Fire Truck & Catch Basin Cleaner

4. 3rd Reading & Approve – Public Records Compliance Policy

5. Review June Annual Appointments

6. Library Discussion

7. Approve and Sign Annual & Special, May 1 Town Meeting Warrants

8. Minutes – March 21, 2017 Regular & Executive Session

9. Interim Town Administrator’s Report
• Town Property Rental – Tellstone & Son, Inc. Bus Parking
• CMRPC - Affirmation of Commitment for District Local IT
Assistance
• Affirm Boards Decision Regarding TA’s Cell Phone

10. Old/New Business

11. Adjournment
_________________________________________________________________________________
Future Agenda Items

April 18th:
Meeting with Town Moderator & Town Clerk, Assign Motions

May 16th: Reorganize, Review and Affirm BOS Operating Policies &
Procedures

June 20th: Annual Appointments, Receive TA Candidates for Consideration
________________________________________________________________________________
_______________________________________________________________________________
April 4, 2017 - BOS Minutes.pdf
(166.67 KiB) Downloaded 63 times

BOARD OF SELECTMEN
MEETING MINUTES
April 4, 2017


Call to Order

Mr. Morse called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Vice Chairman), James Purcell (Interim Town Administrator), Suzanne Kane (Administrative Assistant)
Library Trustees: Justin Snook (Director), Joe Biagioni (Chair), Barbara Van Reed, Ramona Lachapelle, Ellie Chesebrough, Kevin Sughrue
Other Staff and Citizens: Jeanne Lovett (Finance Director), Dave Wnukowski, Dimple Desai, Atty. Frank Niro, Scott Yacino, Dawn Fontaine, Geoffrey Dickinson (Head Librarian-Worcester), Fred Fontaine, Katie Grace Youngsma, Betsy Youngsma, John Petraglia, Ginger Brown-Petraglia, and other citizens.

• Pledge of Allegiance (00:13)

• Chairman’s Announcements (00:31)

• Citizen’s Forum
(00:35)
No citizens came forward.

1. Liquor License Transfer-Douglas Package Store (00:44)
In the packet is an ABCC Local Licensing Authority Review Record and related emails and materials.
Ms. Kane presented the application. Ms. Desai and Atty. Niro joined the meeting. Ms. Desai described her background. Atty. Niro stated that there are no substantial changes planned for the package store.
Mr. Cortese made a motion to approve the license application as submitted. Mr. Davis seconded the motion. All-Aye.

2. Approve Senior Center Donation Account (04:20)
In the packet is a letter from Patrice Rousseau dated 3/20/17.
Mr. Morse stated that the Sunshine Club is looking to solicit donations for improvements to the Senior Center. Mr. Purcell stated that the Selectmen need to authorize the formation of a donation account.
Mr. Hughes made a motion to create a Senior Center Donation Account. Mr. Cortese seconded the motion. All-Aye.

3. Vote-Borrowing & Useful Life of Fire Truck & Catch Basin Cleaner
(05:59)
In the packet is wording for the vote.
Ms. Lovett stated that this item refers to Special Town Meeting (STM) warrant articles 4, 5 and 6. The school project was closed successfully in February and she is looking to rescind the authorization for the residual amount of the school construction project. Transferring the cash piece from the school construction account to fund the two pieces of equipment would prevent a debt exclusion and raise in taxes for purchasing the two trucks. Ms. Lovett explained that the funds can be used if the useful life is for the same amount of time.
Mr. Davis made a motion to approve the motion as presented in the packet. Mr. Cortese seconded the motion. All-Aye.

4. Public Records Compliance Policy-3rd Reading
(10:34)
In the packet is a draft Town of Douglas Public Records Compliance Policy.
It was decided to pass over this item. Some edits are needed. Mr. Purcell will insert additional language. This will be on a future agenda for the third reading and possible approval.

5. Review June Annual Appointments (11:15)
In the packet is a spreadsheet of appointed boards and committees.
Ms. Kane presented the spreadsheet. Ms. Kane will be sending out letters this week asking those whose terms are expiring if they would like to be considered for reappointment. She will ask the chairmen of each committee if they support the reappointments.
Mr. Bonin asked for information on the status of the Cable Access Committee. He would like that committee to come before the BOS and present their vision.

6. Library Discussion (12:58)
Mr. Snook joined the meeting. Mr. Morse stated that the BOS has received emails asking them why closing the library is being considered. Mr. Morse stated that it is a fiscal decision.
Mr. Snook explained what needs to happen in order for the library to keep its certification with the Mass. Board of Library Commissioners. The budget he submitted this year is for $216,906. If the library receives anything less than that budget, it will lose certification, which means that it will lose $10,374 in grants and the library would not be able to borrow from other libraries in the State, which would amount to half of the library’s circulation.
To restore certification, the budget would still need to increase by 2.5% each year. If the library were to close, it would need to be fully ADA compliant to re-open.
Mr. Snook described the services the library provides. Mr. Morse asked Mr. Snook about opportunities to regionalize library services.
Ms. Lovett asked the BOS to support Articles 14 & 16 which institute a meals tax and reviews fees within the Town departments.
Katie Grace Youngsma of 1 South West Main St., asked why library decertification was not mentioned when the townspeople were asked to support an override. Mr. Morse stated that the last override stressed level services for the school, however it was stated that other services in the community would be looked at for cuts if the override did not go through.
John Petraglia of 73 Wallis Street asked what leadership actions the BOS has taken to help with the fiscal issues, other than propose an override. Mr. Morse replied that instituting a meals tax and reassessment of fees are on the Town Meeting warrant. Also, an Economic Development Committee was established, the BOS has looked into forming a Dept. of Public Works, the Strategic Budget Committee was formed, and the BOS has worked with department heads and State legislatures to address PILOT payments and Chapter 70 funding. The BOS spoke about the inadequacies of PILOT and Chapter 70 funding, the Blackstone Valley Tech assessment, increases in Special Education costs, and Douglas’ lack of infrastructure.
Mr. Petraglia asked if the BOS has looked into becoming a Green Community and sought those grants. Mr. Purcell replied that Douglas has just obtained Community Compact status, which is one of Green Communities’ three major objectives. Ms. Lovett replied that department heads apply for any and all available grants. The municipal budget and school budget were discussed.
Betsy Youngsma of 1 Southwest Main Street suggested asking townspeople on their tax bill to add extra to support the library. Ms. Lovett stated that donations cannot be counted towards the budget formula used for certification. Any additional revenue is subject to a 70/30 split with the schools. Ms. Lovett explained how the 70/30 split works.
Joe Biagioni of 5 Johnson Court and the Library Trustees asked if there is enough money to keep the library funded. Mr. Morse stated that the library can be funded this year by using an additional $100,000 from Free Cash, which was proposed in the budget by Michael Guzinski, Past Town Administrator and Ms. Lovett. If the budget situation does not change in the next five years, there will not be a library.
Ginger Brown-Petraglia asked, if $100,000 is not used from Free Cash, is it possible to run the library. Mr. Snook stated that a $115,000 budget would meant that all the library services would be cut in half. The library would lose its certification, it would only be open on Tuesday, Wednesday and Thursdays, all staff would be lost except for Mr. Snook and a circulation librarian, children’s programming would be lost, etc.
Ms. Brown-Petragila asked about the cost of street lights. Mr. Purcell replied that the three-year cost average of street lighting in the town is $43,133.
Mr. Davis feels such a large decision deserves more consideration.
Geoff Dickerson stated that he has worked in or near decertified communities. Sometimes decertification is a wake-up call to the townspeople. Mr. Snook and Mr. Purcell have researched waivers and they feel that Douglas would not qualify.
A discussion was held. The BOS and Mr. Purcell asked for thoughts regarding whether or not to infuse $100,000 from Free Cash into the Operating Budget, as proposed by Ms. Lovett and Mr. Guzinski. Mr. Bonin asked, if it is decided to not put $100,000 towards the library, to use some of the funds to supplement athletic and extra-curricular user fees at the schools.
It was decided to meet on April 11, 2017 at 6:00 PM to vote on the budget. A recess was called at 9:00 PM. The meeting reconvened at 9:10 PM.

7. Approve & Sign Annual (ATM) & Special (STM), May 7, 2017 Town Meeting Warrants (1:59:59)
In the packet are the draft ATM & STM warrants. In the packet is an estimate from Duclos Painting and Carpentry and a letter from BettyAnn McCallum received 4/3/2017.
Mr. Purcell stated that the only change to the warrants since the last meeting is under Article 2. BOS expenses has been reduced from $2,000 to $1,500 for costs associated with the Town Administrator search. The reduction was made into a new Article 7, Gap Financing for Gazebo Repairs and Painting. Ms. Lovett also broadened the language for the Snow & Ice Account transfer.
Mr. Hughes made a motion to approve the ATM and STM warrants as presented. Mr. Cortese seconded the motion. All-Aye.

8. Approval of the Minutes (2:03:20)
March 21, 2017 Regular and Executive Session: Mr. Hughes made a motion to approve the minutes of the March 21, 2017 BOS regular session meeting as presented and to approve and retain in their entirety the minutes of the March 21, 2017 BOS Executive Session meeting as presented. Seconded by Mr. Bonin. All-Aye.

9. Interim Town Administrator’s Report (2:03:48)
In the packet is a proposed license renewal from Tellstone, a letter from Janet Pierce of CMRPC dated 3/22/17, an Affirmation of Community Commitment, and related materials.
-Town Property Rental-Tellstone & Son, Inc. Bus Parking: Tellstone has two years left on the transportation contract. This license proposes to extend the license for two years. Mr. Purcell stated that this proposal shows no increase in the fee for parking buses as was done in the previous three years. He proposed an $800 parking fee for the first year of the extension and $850 for the second year. He does not yet have a response from Tellstone.
-CMRPC-Affirmation of Commitment for District Local IT Assistance: Attaining Community Compact status made Douglas eligible to apply for an IT grant. The grant was sent in March 30, 2017.
-Affirm Board’s Decision Regarding TA’s Cell Phone: Mr. Purcell stated that continuing to pay the former Town Administrator’s cell phone expenses until the end of the fiscal year was discussed at a prior meeting, however this decision is not in writing. Mr. Guzinski has purchased the cell phone from the Town of Douglas.
Mr. Hughes made a motion to affirm the BOS’s decision to continue to pay the former Town Administrator’s cell phone expenses until June 15, 2017. Mr. Cortese seconded the motion. All-Aye.
Mr. Purcell stated that the Chapter 90 Bond Authorization has come in $4,000 less than level funded at $362,988.18. The Transportation Bond Bill has not been enacted yet. Mr. Cortese stated that an email he received stated that two of the three factors relating to the Chapter 90 Bond Authorization have remained the same. The number of road miles increased, but Douglas’ donation from the State decreased by $4,000. Mr. Purcell stated that this bill also authorized the spending of $70 million to the Mass. Office of Information Technology for costs associated with the final implementation of the Registry of Motor Vehicles’ Atlas system.
Douglas’ Municipal Aggregation Contract continues until December 31, 2017. There is a group effort from the participating towns to get bid solicitations out this month to lock in rates for January 1, 2018. Mr. Davis asked for a presentation at the next regular meeting of how much is saved.

10. Old/New Business (2:13:40)
Old Business: There was no old business.
New Business: There was no new business.

11. Adjournment (2:13:54)
Mr. Hughes made a motion at 9:30 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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